Purchasing Administrator

7 months ago


Loughborough, United Kingdom GLW Feeds Full time

**About us**

Founded in 1873, GLW Feeds are one of the largest independent, family-owned livestock and speciality feed manufacturers in the UK, concentrating in roll, nut, pellet, and meal-form compound feeds. Significant investment since has resulted in a hi-tech computer-controlled production capacity of approaching 300,000 tonne capacity across two sites. Both of our sites are very close to the M1.

**Role Overview**

This support role will involve general administration, filing, data entry, checking invoices, checking contracts, order processing and full coordination of deliveries with external haulers'.

**Hours of work**

37,5 hours per week

830am to 500pm Monday to Friday with a 1 hour unpaid lunch break

**Key Responsibilities**

Add contract numbers to the AX system

Reconcile tonnage off contract every time receive a delivery by matching delivery ticket to invoice, checking weight and price is correct

Validate pre-payment for accounts by putting GLW contract number on AX (database), going into accounting section and validating it

Send paperwork to accounts to make the pre-payments

Products are bought in bulk with prepaid tonnage and then delivered directly to farms

Receive high volume of delivery requests from sales team with customer name, product, tonnage, sale and purchase, date of delivery, haulier rate, haulier name

Liaise with hauliers to agree prices and arrange deliveries

Receive multiple deliveries linked to one trade agreement

Produce trade agreement which states which supplier will drop what amount of product to which farm, on agreed date and time at the agreed rate

Get a fixing (collection reference number) from suppliers, produce Cof and send to haulier

If order not available to be delivered as scheduled, liaise with reps and suppliers to rearrange fixing date and update on the system (e.g if no haulier available)

Deal with queries on weights, dates, prices, identifies the problem and liaises with others as required

Check contracts, to see if correct purchase

Produce invoicing for hauliers, farms, suppliers

Receive invoices from hauliers and suppliers - check correct rate, weight on system if not already there, check correct Cof number and correct pricing to finalise accounts

Deal with any product not moved in month and process rental charge

Clear down the system of any outstanding sales and purchases by taking a screen shot, sending it to reps, checking whether to close off or carry over to next month/quarter.

Deal with year-end high volume early orders by proactively contacting customers to remind them to schedule delivery dates

**Note**

These roles and responsibilities will change from time to time and the post holder is required to undertake any additional duties as deemed appropriate

Staff are expected to participate in training, workshops and meetings considered relevant to their job

Staff are expected to carry out their duties with full regard to the rules, policies and procedures and conditions of service contained in their employment contracts and staff handbook

Staff should adhere to all health and safety legislation

Staff should promote equality and diversity in the workplace

**Staff are required to undertake any other task that is deemed reasonable within their skill set**

**Job Types**: Full-time, Permanent

Pay: £23,500.00 per year

**Benefits**:

- Company pension
- Free parking
- Life insurance
- On-site parking

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Loughborough, LE12 9BS: reliably commute or plan to relocate before starting work (preferred)

**Experience**:

- Administration: 1 year (required)

Work Location: In person

Reference ID: PA1



  • Loughborough, United Kingdom SF Group Full time

    **Job Title: Purchasing Administrator** **Contract: Full Time - Fixed Term Contact 12 / 18 month contract** *** **Salary: £24,000 - £27,000** **Start Date: ASAP** The commercial team at SF Recruitment are looking for a dedicated Purchasing Administrator to join a small but friendly team. Would you consider yourself as a fun, vibrant individual who...


  • Loughborough, United Kingdom Eriks Full time

    **Job title:  Purchasing Administrator** **Job Location: East Leake, Loughborough** **ABOUT US -** Hi, we’re ERIKS - a leading Specialised Industrial Service Provider. We offer a wide range of innovative and high-quality mechanical engineering components and logistics services from our over 200 locations across the UK & Ireland. We provide our...


  • Loughborough, United Kingdom SF Recruitment Full time

    **Purchasing Administrator** The commercial division of SF Recruitment are currently recruiting for a Purchasing Administrator for a growing company based in North Leicester area on 12-month contract. **As a Purchasing Administrator you will**: - Be working within a busy Procurement team providing administration support - Liaising with departmental...


  • Loughborough, United Kingdom 2Fawcett Recruitment Full time

    Job description Role: Procurement Assistant **Salary**: £28000 Location: Loughborough Type: Procurement Assistant Hours: Monday - Friday 9-5pm 2Fawcett are looking for a procurement assistant to join a growing business based in Loughborough. You will be required to: - Directly supporting the buyers with day-to-day procurement activity - Use Excel...


  • Loughborough, United Kingdom Cherry Professional Limited Full time

    **Part Time Senior Purchase Ledger Assistant | Leicestershire | 30 hours a week | £30k pro rata** We are currently working with a reputable business based in Loughborough who are actively recruiting for a **Senior Purchase Ledger Assistant**. This is a great opportunity to work for a well established company who are leaders in their market of expertise.This...

  • Purchase Ledger

    7 months ago


    Loughborough, United Kingdom The Recruitment Group Full time

    The Recruitment Group has a fantastic temporary to permanent opportunity for a Purchase Ledger to join our Client based in a nearby village to Loughborough. This Purchase Ledger role is full-time, Monday to Friday with an earlier finish on Friday if all work is completed offering a competitive hourly rate, dependant on experience. Purchase Ledger...

  • Purchase Ledger Clerk

    2 weeks ago


    Loughborough, United Kingdom RecruitmentService.uk Full time

    **Purpose of the Role**: This is a full-time position and whilst there is some flexibility on working arrangements, attendance in our Loughborough based office will be expected. The employer is a specialist biotech company based in Loughborough. Ideally a start date will be early March to ensure handover with the current post holder. **Main...


  • Loughborough, United Kingdom Paul Mitchell Associates Full time

    *The role is predominantly focused on managing the purchase ledger function, *Weekly payment runs, *Supplier statement reconciliations, *Process delivery notes & invoices, *Liaise with purchasing team & suppliers to resolve queries, *Balance sheet reconciliations, *Credit card administration, ensuring all invoices are received in line with credit card...

  • Administrator

    2 weeks ago


    Loughborough, United Kingdom SF Recruitment Full time

    SF commercial team are looking for an experienced, self-motivated administrator to work at an Engineering company in Loughborough. This is a temporary requirement, which will initially be offered on a 4-week contract, this will help see my client through a particular busy period. You will be responsible for general administration work, ensuring customers...


  • Loughborough, Leicestershire, United Kingdom JR Personnel Full time

    Job DescriptionThe successful candidate will be responsible for managing Purchase and Sales Ledger tasks, as well as other finance-related administrative duties. This includes raising sales invoices in a timely manner, carrying out credit control activities, processing purchase invoices, preparing month-end reconciliations, dealing with supplier queries, and...


  • Loughborough, Leicestershire, United Kingdom Aldwych Consulting Full time

    Aldwych Consulting Job OpportunityWe are seeking a skilled Administrative Coordinator to support our project coordination, assist various teams, and contribute to the smooth operation of the business. The successful candidate will drive continuous efficiency and quality improvements, provide project administration support, prepare designs for approvals, and...

  • Purchase Order Clerk

    7 months ago


    Loughborough, United Kingdom Falcon Support Services Full time

    **Post title**: Purchase Ledger/Order Clerk **Department**:Finance **Location**: Loughborough **Hours of duty**: 17.5 hours per week - Mon 09:00 - 15:00 - Tue 09:00 - 15:00 - Wed 09:00 - 14:30 **Salary**: £11.60 per hour **About us**: Falcon Support Services provides supported accommodation and community projects to those that are **homeless, at risk...


  • Loughborough, Leicestershire, United Kingdom Paul Mitchell Associates Full time

    Bookkeeper/ Administrator Job DescriptionAt Paul Mitchell Associates, we are looking for a highly organized and motivated individual to fill the role of Bookkeeper / Administrator. As part of our team, you will be responsible for maintaining accurate financial records, processing payroll, and administering the company's accounts. Your duties will include...


  • Loughborough, Leicestershire, United Kingdom Paul Mitchell Associates Full time

    Financial Management RoleWe are seeking an experienced Bookkeeper / Administrator to join our team at Paul Mitchell Associates. In this role, you will be responsible for managing the company's financial operations, including accounts, bookkeeping, and payroll. Your duties will involve working closely with the Managing Director and other Accounts staff to...


  • Loughborough, United Kingdom Macildowie Recruitment and Retention Full time

    **THE OPPORTUNITY**: Macildowie are currently recruiting for a Finance Administrator working for a business based in Coalville. This role will be to support the Finance and HR functions of the business. This is a permanent full time position. **THE ROLE & YOUR RESPONSIBILITIES**: Supporting the sales ledger function including daily bank reconciliations and...


  • Loughborough, Leicestershire, United Kingdom Aldwych Consulting Full time

    Aldwych Consulting is a privately-owned, multi-disciplinary consultancy that provides engineering and environmental services to clients in the public and private sectors. They work across the country in various sectors such as residential, commercial, healthcare, education, and leisure.The company is seeking a Document Controller / Technical Assistant to...

  • Finance Administrator

    2 weeks ago


    Loughborough, United Kingdom The Recruitment Group Full time

    An exciting opportunity has arisen for an experienced Finance Administrator to join a local company working during school term time on a permanent basis and part time basis **About the role** To provide a comprehensive Finance administration service, working closely with the school business manager to ensure invoices, orders and budgets are...

  • Finance Administrator

    2 weeks ago


    Loughborough, United Kingdom Loughborough University Full time

    **School of Sport, Exercise and Health Sciences** **(Full-time and open-ended)** We are seeking to recruit a Finance Administrator who will be responsible for a range of financial tasks, including purchasing goods and services related to the School’s research, teaching and enterprise activities. The School is renowned as an internationally recognised...


  • Loughborough, Leicestershire, United Kingdom Paul Mitchell Associates Full time

    We are seeking an experienced Bookkeeper / Administrator to join our team on a full-time or part-time permanent basis.As a key member of our accounting department, you will be responsible for maintaining accurate financial records and providing administrative support.Key responsibilities include:Accounts/Bookkeeping/some reportingPayroll, PAYE & CIS...


  • Loughborough, Leicestershire, United Kingdom Aldwych Consulting Full time

    Job OverviewThe successful candidate will play a key role in supporting project coordination and administration, assisting various teams within the company, and contributing to the smooth operation of our business. Key responsibilities include:Assisting in driving continuous efficiency and quality improvements across the business.Providing project...