Dermatology Medical Secretary

3 days ago

Uxbridge, United Kingdom The Hillingdon Hospitals NHS Foundation Trust Full time

The planned care division are looking for an experienced and motivated secretary to join the Dermatology administration team. This is an excellent opportunity for someone to provide secretarial support to the Consultant Dermatologists and specialist nurses at The Hillingdon Hospitals NHS Trust.

You must have effective verbal and written communication skills and be able to demonstrate tact and diplomacy in handling confidential information and situations.

Suitably qualified and preferably having experience in using the patient administration computer systems. You will be expected to demonstrate excellent organisational skills and be flexible and adaptable in your approach to work.

Good word processing skills to a minimum of RSA II, GCSE English or equivalents are essential. The AMSPAR Certificate or equivalent qualification, medical terminology and audio typing are desirable, as is proven experience in a medical environment.

**Interview Date**: TBC

To provide a secretarial service to the Consultant Dermatologists and the clinical team. The post holder will be expected to have a confident and professional telephone manner together with excellent audio typing/word processing skills and a good knowledge of medical terminology. The post-holder will be working alongside other members of the administration team. Ability to work under pressure and use initiative (particularly when needing to respond to the amendment, re-scheduling and cancelling of clinics at short notice).

The Hillingdon Hospitals NHS Foundation Trust is the only acute hospital in the London Borough of Hillingdon and offers a wide range of services including accident and emergency, inpatient care, day surgery, outpatient clinics and maternity services. The Trust’s services at Mount Vernon Hospital include routine day surgery, delivered at a modern treatment centre, a minor injuries unit and outpatient clinics.

The safety and well-being of our patients and of our staff is paramount and we are making urgent improvements to address this - particularly in infection prevention and control. We are making progress and going forward by working in partnership with local GPs, charities,
community services, academic partners, our local authority, neighbouring hospitals and the wider North West London Integrated care system, and ensuring that we listen and work in partnership with our local population. We are absolutely focused on ensuring that our hospitals
provide high quality, safe and compassionate care, while drive forward the building of the new Hillingdon Hospital.

We have over 3,500 members of staff that are proud to care for nearly half a million people, with a vision to be an outstanding provider of healthcare through leading health and academic partnerships, transforming services, to provide the best care where needed.

1. To provide a secretarial service to the Consultant Dermatologists and clinical team including typing of clinic letters, ensuring that referrals are given to the appropriate doctor for vetting, answering the telephone and dealing with queries from other healthcare professionals.

2. Retrieving and formulating letters generated via ‘xstek’ (transcription system) once letters have been approved by Consultant / junior doctors within a 5 day turnaround period. Undertaking administrative work such as filing generated through the activities of the department.
3. To work with the assistant service manager for dermatology within planned care
to ensure priorities are met.
4. To assist the MDT Coordinator with prepping the MDT clinic (every two weeks) ie obtain notes/results etc. and to assist with cover when the MDT Coordinator is away on leave.

5. To assist with clinic preparation for weekly clinics particularly Allergy/patch testing clinics ensuring that all referrals, results are available for the clinics.

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