Bank Radiology Medical Secretary

2 weeks ago

Uxbridge, United Kingdom The Hillingdon Hospitals NHS Foundation Trust Full time

An exciting opportunity as become available to join our Temp staff bank division.

The vacancy will require individual to carry out below;
Maintain an efficient diary system for the medical staff, modality leads and service managers, ensuring relevant papers are brought forward for their meetings and commitments.

Maintain and review an efficient filing, bring forward and pending system, and establish any other necessary procedures to support the work of the Directorate liaising with the divisional team.

Create and critique documents, spreadsheets and reports, offering suggestions as requested by the service managers and modality leads.

Support the analysis of Month end data and IT data analysis to support service delivery as required by the management team in radiology.

Support the Governance and audit processes analysing and utilising data from the radiology and Trust IT systems as required.

Maintain a working knowledge of other directorate secretary and be able to provide cross cover within the team as the needs of the service may require.
1. To ensure the efficient provision of administrative secretarial by providing support service to members of the radiology staff and coordinating the administrative support services.
2. The post holder will have responsibility for specific key projects/tasks and will be required to act on their own initiative to see them through to a timely conclusion.
3. The Post holder will support and facilitate the management of e-roistering, annual leave and month end documentation for the medical consultant radiologists, liaising with the Trust financial and HR teams and the radiologists’ clinical leads.
4. The post holder will be the medical secretary providing support to the PA, Radiology Rota Coordinator, consultant radiologists and the modality service leads.
5. The post holder will undertake analysis of data required to support service delivery and systems to support implementation and efficient utilisation of resources.
6. The post holder will handle highly confidential and sometimes contentious and sensitive information of a personal and financial nature and will therefore be relied upon to observe and comply with specific and implied confidentiality rules and policies

The Hillingdon Hospitals NHS Foundation Trust is the only acute hospital in the London Borough of Hillingdon and offers a wide range of services including A&E, inpatient care, day surgery, outpatient clinics and maternity services.

We are looking to recruit friendly, professional and motivated individuals with the ability to work as part of a team in our Radiology Ultrasound department, specifically the maternity subdivision. In our maternity ultrasound department, based at Hillingdon hospital, we have 5 busy ultrasound scan rooms, where we complete a variety of different obstetric scans. There might be times when you have to rotate to our Radiology ultrasound dept at both Hillingdon and mount Vernon hospitals.

Provide a full secretary service to the relevant team members including dealing with correspondence, facsimiles, telephone calls and enquiries, creating first draft responses to correspondence on behalf of the department. This will require the individual to exercise good judgement and sound communication skills to discuss and identify a range of options and choose the best course of action to resolve issues.

Quickly and accurately solve a range of issues raised via telephone and verbal messages from internal and external sources on behalf of the Division.

Support submission of month end documentation and statistics as required and agreed with the finance department.

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