Ea, Executive Assistant, Executive Business

3 days ago


Reading, United Kingdom People Source Consulting Full time

Our client a world leading IT solutions provider are seeking to recruit a EA, Executive Assistant, Executive Business Administrator and you will bring the below skill set: Mixed remote and office working in London.

We are seeking an experienced and highly motivated Executive Business Administrator (EA) to support the EMEA Strategic Partnership LT team (5 LT members - excluding the GM of team)

You will operate in a variety of capacities, working with leadership to plan and support senior leaders demonstrating excellence in administrative functions. You will be responsible in contact with all levels of our Strategic customers and stakeholders, calendar management,, travel and expense management and support for team morale.

Required/Minimum Qualifications:

- 4+ years of Executive Assistant experience in a fast-paced environment with emphasis on scheduling meetings/events, global team support and partnership on management, and administration work for executive/senior-level management.
- Strong planning, organizational, time management and problem-solving skills.
- Ability to effectively communicate with business support community, key executive stakeholders and business leadership - both written and verbally
- Understanding and recognition of the importance of confidentiality
- Ability and willingness to work across multiple time zones required

Preferred Qualifications:

- Exercise sound judgment, tact, diplomacy, integrity and professionalism at all times and all communications
- Knowledge of corporate organization and culture and ability for successful navigation
- Ability to react with appropriate urgency to situations and requests
- Proficiency with MS Office Suite, SharePoint and Power Apps. Ideal experience with Power BI.

Personal Attributes
- Strong personal leadership, guidance and cross-team collaboration skills.
- Exceptional attention to detail
- Effective time management to work quickly and efficiently
- Quick learner, positive attitude, self-starter and highly self-motivated.
- Manages expectations appropriately with team, customers, and external stakeholders.

Duties include, yet not limited to:

- Proactively manage and prioritize complex calendars and executive series, including proactive planning of organizational and key stakeholder meetings to drive schedule efficiencies
- Anticipate needs: make administrative decisions and requests for information on behalf of the leader based on understanding of business group priorities.
- Knowledgeable of policies and procedures: purchasing, expense report submission, and domestic and international travel management, trip preparation and expense reporting.
- Ensure compliance with administrative operations policies and procedures.
- Is deliberate and forward-thinking in approaching challenges.
- Liaises with stakeholders and executive staff
- Perform any ad hoc administrative tasks

People Source Consulting Ltd is acting as an Employment Business in relation to this vacancy. People Source specialise in technology recruitment across niche markets including Information Technology, Digital TV, Digital Marketing, Project and Programme Management, SAP, Digital and Consumer Electronics, Air Traffic Management, Management Consultancy, Business Intelligence, Manufacturing, Telecoms, Public Sector, Healthcare, Finance and Oil & Gas.


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