Office/site Administrator

6 months ago

Ferryhill, United Kingdom Banks Renewables Limited Full time

**SITE ADMINISTRATOR**

**WEST CORNTHORTH, DURHAM**

**FULL TIME/PERMANENT**

**MINING DEPARTMENT**

**Overall Objective**:
To assist in the achievement of business objectives through your role as Site Administrator by providing effective administrative support to Mining team. You will work in collaboration with the Senior PA and the wider team in Mining on improving systems, invoicing, ensuring our systems are up to date, general administration, diary management and initiatives striving towards continuous improvements across the Mining department.

**Employee Benefits**:

- 33 days annual leave per year including bank holidays increasing with length of service.
- Offices and sites close between Christmas and New Year.
- Annual bonus scheme.
- Pension scheme with employee and employer contributions.
- Free parking available at all offices and sites.
- There is a genuine commitment to developing our employees professionally and personally.
- Lots of support for health and wellbeing, including discounted membership at local gym facilities, access to a free 24/7, 365 days of the year Employee Assistance Programme (EAP) and access to a voluntary health cash plan which allows you to claim money back towards the cost of your essential healthcare, as well as providing access to valuable health and wellbeing services.
- Cycle2Work scheme which helps you buy a brand new bike, cycling equipment or both with Tax and National Insurance benefits.
- Generous life assurance scheme from first day of employment.
- Discounts are available via our online benefits portal, including money off at supermarkets, high street retailers, eating out, the cinema and days out at various attractions.

**Key Duties & Responsibilities**:

- The Mining team are fully supported with documentation and processing, providing seamless, efficient, and effective administrative support to the team.
- You ensure effective handling of correspondence (internal and external), by organising and prioritising and dealing directly with correspondence where appropriate.
- You organise, manage and co-ordinate the activities of allocated staff, providing diary management support to the management team.
- You ensure team deadlines are met by monitoring and chasing the completion of actions following meetings.
- You ensure our records are up to date and compliant by chasing the return of documentation where applicable.
- Liaising with all staff to ensure effective resolution of day to day issues and queries dealing directly where appropriate or in the absence of allocated staff.
- Ensure high standards of efficiency and service are provided by constantly reviewing working methods/office procedures.
- You have sounds knowledge and understanding of Company policies and procedures to drive consistency in how we work.
- Invoices are processed in an effective and timely manner.

**Key Contacts**:

- Senior PA (Mining)
- Admin Team
- Mining Team

**Working Environment**:
The majority of your time will be in County Durham. You’ll work between the Thrislington office and Head Office. There will be a requirement for you to travel to other offices or site locations.

**Qualifications, Knowledge and Experience**:
**Essential**:

- Wealth of admin experience supporting staff with various roles
- Proficient in Microsoft Office packages, including Word, Excel, PowerPoint, Outlook and Teams
- Ability to build and maintain excellent working relationships with internal and external stakeholders

**Desirable**:

- Business Admin Qualification
- Experience of working in a fast-paced and project-centric environment with multiple priorities
- Experience of effective note / minute taking

**Personal Qualities/Competencies**
- Ability to handle confidential and sensitive information with absolute discretion
- Professionalism and ability to interact effectively with a variety of internal and external stakeholders, being diplomatic and discreet in approach
- Well organised, efficient and meticulous
- Ability to handle conflicting priorities and work calmly under heavy workload pressure
- Be an active team player, supporting the team and providing encouragement
- Ability to manage own workload and your time effectively
- A proactive and positive can-do attitude
- A self-starter, with the willingness to continually develop professional skills
- Resilient to change
- Flexible & responsive
- Comfortable with regular travel, sometimes at short notice
- Excellent attention to detail

**Important Dates**:
**No recruitment agency queries at present required.**

**Job Types**: Full-time, Permanent

**Benefits**:

- Company events
- Company pension
- Cycle to work scheme
- Employee discount
- Life insurance
- On-site parking
- Work from home

Schedule:

- Monday to Friday
- No weekends

Supplemental pay types:

- Bonus scheme

Work authorisation:

- United Kingdom (required)

Work Location: In person

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