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Office Assistant
3 months ago
Job Overview:
We are seeking a highly organised and detail-oriented Office Assistant to join our team. As an Office Assistant, you will play a crucial role in ensuring the smooth operation of our office by providing administrative support, HR and payroll administration, basic accounting tasks and performing various clerical tasks. This is a full-time position.
**HR Administration**:
- Set up and maintain accurate and up-to-date employee records on the electronic portal.
- Assist with onboarding new employees by preparing necessary paperwork and documentation and conducting HR induction sessions.
- Record and monitor all absences ensuring the correct processes are followed for reporting and back to work interviews.
- Coordinate employee training sessions and maintain training records.
- Support management in implementing HR policies and procedures.
**Administrative Support**:
- Answer and direct incoming calls in a professional and courteous manner.
- Greet visitors and assist them as needed.
- Maintain organised filing systems for easy retrieval of documents.
- Assist with the management of Technical Agreements and Service Level Agreements
**Financial Administration**:
- Generate and process invoices using Sage software.
- Assist in managing accounts receivable and following up on outstanding payments.
- Coordinate bill payments and maintain accurate records of expenses.
- Support payroll processes by preparing necessary documentation and data entry.
**General Office Support**:
- Provide administrative support to the management team as required.
- Assist in scheduling meetings, appointments, and making travel arrangements.
- Help maintain office supplies and equipment inventory.
- Contribute to the overall efficiency and effectiveness of office operations.
**General**
- Attend meetings as required, ensuring full participation in progressing matters including adequate preparation, reporting and feedback s required.
- Work collaboratively as part of the management team.
- Attend training courses and meetings as required.
- Be an active member of the team working toward continuous improvement and clinic success.
- Follow company processes and procedures relating to operational and employment matters.
- Ensure cleanliness and hygiene of clinical and administrative areas at all times.
**Requirements**:
- Proven experience as an office assistant or in a similar administrative role
- Familiarity with HR and finance processes and practices
- Proficiency using Microsoft 365
- Use of Sage or other accounting software would be helpful
We are an Equal Opportunity Employer.
**Job Types**: Full-time, Permanent
**Benefits**:
- Company pension
- Free parking
- On-site parking
- Referral programme
Schedule:
- Day shift
- Monday to Friday
**Education**:
- GCSE or equivalent (preferred)
**Experience**:
- Administrative experience: 1 year (required)
**Language**:
- English (preferred)
Licence/Certification:
- Driving Licence (preferred)
Work Location: In person
Reference ID: OFFAMA24
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