Office Assistant

3 months ago

Glasgow, United Kingdom Cleanroom Zone Ltd Full time

Job Overview:
We are seeking a highly organised and detail-oriented Office Assistant to join our team. As an Office Assistant, you will play a crucial role in ensuring the smooth operation of our office by providing administrative support, HR and payroll administration, basic accounting tasks and performing various clerical tasks. This is a full-time position.

**HR Administration**:

- Set up and maintain accurate and up-to-date employee records on the electronic portal.
- Assist with onboarding new employees by preparing necessary paperwork and documentation and conducting HR induction sessions.
- Record and monitor all absences ensuring the correct processes are followed for reporting and back to work interviews.
- Coordinate employee training sessions and maintain training records.
- Support management in implementing HR policies and procedures.

**Administrative Support**:

- Answer and direct incoming calls in a professional and courteous manner.
- Greet visitors and assist them as needed.
- Maintain organised filing systems for easy retrieval of documents.
- Assist with the management of Technical Agreements and Service Level Agreements

**Financial Administration**:

- Generate and process invoices using Sage software.
- Assist in managing accounts receivable and following up on outstanding payments.
- Coordinate bill payments and maintain accurate records of expenses.
- Support payroll processes by preparing necessary documentation and data entry.

**General Office Support**:

- Provide administrative support to the management team as required.
- Assist in scheduling meetings, appointments, and making travel arrangements.
- Help maintain office supplies and equipment inventory.
- Contribute to the overall efficiency and effectiveness of office operations.

**General**
- Attend meetings as required, ensuring full participation in progressing matters including adequate preparation, reporting and feedback s required.
- Work collaboratively as part of the management team.
- Attend training courses and meetings as required.
- Be an active member of the team working toward continuous improvement and clinic success.
- Follow company processes and procedures relating to operational and employment matters.
- Ensure cleanliness and hygiene of clinical and administrative areas at all times.

**Requirements**:

- Proven experience as an office assistant or in a similar administrative role
- Familiarity with HR and finance processes and practices
- Proficiency using Microsoft 365
- Use of Sage or other accounting software would be helpful

We are an Equal Opportunity Employer.

**Job Types**: Full-time, Permanent

**Benefits**:

- Company pension
- Free parking
- On-site parking
- Referral programme

Schedule:

- Day shift
- Monday to Friday

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Administrative experience: 1 year (required)

**Language**:

- English (preferred)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person

Reference ID: OFFAMA24

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