Senior Administrative Officer

7 months ago

Worcester, United Kingdom Ministry of Justice Full time

Salary 1
- £23,637 - £29,046 Pro-rata

Number of jobs available 1
- 1

Detail of reserve list 1
- 12 Months

Region 1
- West Midlands

City/Town 1
- Worcester

Building/Site 1
- NMS Elgar House (1st), WR4 9EE

Grade 1
- Other

Organisation Grade for HMPPS 1
- NPS Pay Band 3 National

Post Type 1
- Fixed Term

Duration of appointment 1
- Up to 12 months

Working Pattern 1
- Part Time

Role Type 1
- Administration / Corporate Support

Job description 1

**Overview of the job**

This is a co-ordination and senior administrative role in the Divisional office, Function / Cluster local offices.

The jobholder will provide corporate support office-based activities to support the work of the Divisional and operational teams.

The jobholder acts as an interface between the Hub Manager, Business Manager and colleagues and other partners on a wide range of issues.

The job holder will report to the Hub Manager in Divisional offices and Business Manager in Function or Cluster offices and will have line management responsibilities for Administrative Assistants, Case Administrators and other administrative staff

**Summary**

The purpose of the role is to ensure efficient and effective business support and operational administrative services are provided to the Division, Function or Cluster.

The jobholder will support the Business Manager to ensure effective compliance with Health, Safety and Fire Regulations, acting as Single Point of Contact / Estates Liaison Officer for the buildings from which they operate.

In line with NPS policies and procedures, the job holder must at all times demonstrate a commitment to equality and inclusion and an understanding of their relevance to the work they do.

The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position

**Responsibilities, Activities & Duties**

The job holder will be required to carry out the following responsibilities, activities and duties:
**Management Support**
- Development and implementation of business administration systems, databases and recording systems to support operational probation delivery.
- Preparation and collation of a range of documentation for a variety of purposes to support effective divisional, functional or cluster business activity and operational probation delivery
- Maintenance of ( or supporting the relevant Business Manager to maintain) Divisional, functional or cluster Registers such as Serious Further Offences, Freedom of Information, Accidents, Complaints, inputting data, monitoring agreed probation processes and ensuring completion in specified timescales
- Collection and distribution of monies to/from Imprest, and maintenance of related records.
- Act as Vetting Contact Point for the relevant division, function or cluster
- Monitor Travel Warrants, Bus passes, cheque book requests and assist with Purchase Orders where required, and within the agreed procurement arrangements
- Attend meetings and events to represent the relevant Business Manager as agreed from time to time

**Health, Safety & Fire**
- Ensure the timely reporting of problems, including repairs, defects and security issues with the building(s) to facilities contractors and maintain progress to reach satisfactory conclusions and ensure equipment is in good working order.
- Undertake and co-ordinate health and safety risk assessments, fire drills and ergonomic assessments at the relevant sites, or ensure they are undertaken. Reporting issues locally and to the Divisional HS&F Manager. Maintaining registers and coordinating training.
- Act as Cardinus Assessor, First Aider and Fire Warden and take forward actions to deal with local issues arising from incidents and DSE Assessments, or ensure that there are sufficient people able to undertake these roles at the relevant sites.

**Effectively Manage and Develop staff**
- To provide effective management and leadership to the team
- To proactively manage staff development, issues of underperformance, attendance, health and safety, employee relations and diversity matters. Adopt a consistent, fair and objective standpoint when making decisions in relation to individual staff issues
- Contribute to relevant training and development events as a trainer
- Support recruitment activity for relevant posts within the cluster/division

**Use communication effectively**
- Write reports to support the effective operation of the Division/Cluster/Function
- Participate in meetings where appropriate, using appropriate skills, styles and approaches
- Contribute to the management of the Division/Cluster/Function

**Enhance your own performance**
- Manage own resources and take responsibility for own professional development

Use information to take critical decisions- Liaise with staff to receive, collate and analyse information, developing systems and compiling reports as necessary. Using data to identify trends and taking appropriate action to ma

  • Administration Officer

    6 months ago

    Worcester, United Kingdom Brook Street Full time

    Our Public Sector client based in Worcester is looking for an administrator to help support their Contracts Management Team. This is a temporary role, Monday to Friday 37.00 hours per week, paying £12.33 per hour. This role will follow a hybrid working pattern, with 3 days in the office and 2 days working from home. You will be required to provide general...

  • Senior Administrator

    6 months ago

    Worcester, United Kingdom Brook Street Full time

    Our Public Sector client based in Worcester is looking for a strong senior administrator to work alongside the Senior Team on various internal projects to support their Contracts Management Team. This is a temporary role, Monday to Friday 37.00 hours per week, paying £14.22 per hour. This role will follow a hybrid working pattern, with 3 days in the office...

  • Senior Administrative Officer

    7 months ago

    Worcester, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 327412**Salary**: - £23,637 - £29,046- Pro - rata- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Other- NPS Pay Band 3 National**Contract type**: - Fixed Term**Length of employment**: - For a period of up to 12 months**Type of role**: - Administration / Corporate...

  • Senior Administrative Professional

    8 hours ago

    Worcester, Worcestershire, United Kingdom PT group Full time

    Senior Administrative Professional Job DescriptionWe are seeking a highly skilled and experienced Senior Administrative Professional to join our team at PT group. As a key member of our team, you will play a crucial role in supporting our senior teams and ensuring the smooth operation of our business.About the RoleThis is a full-time position based in either...

  • Senior Office Administrator for Temporary Maternity Leave

    4 weeks ago

    Worcester, Worcestershire, United Kingdom West Riding Recruitment Full time

    Job SummaryWe are seeking an experienced Senior Office Administrator to cover a temporary maternity leave at our client's office in Earls Crom, Worcestershire. As a key member of the team, you will provide administrative support and ensure seamless day-to-day operations.About the RoleThe successful candidate will be responsible for general office duties,...

  • Office Administrator

    2 months ago

    Worcester, United Kingdom CV-Library Full time

    Job Overview We are seeking an experienced and proactive Office Administrator to join our dynamic team. The ideal candidate will have a strong background in administration and be motivated to contribute to team success. This role is critical for maintaining efficient office operations, requiring strong attention to detail, exceptional communication skills,...

  • Office Administrator

    4 weeks ago

    Worcester, United Kingdom Redwood Search Full time

    Job OverviewWe are seeking an experienced and proactive Office Administrator to join our dynamic team. The ideal candidate will have a strong background in administration and be motivated to contribute to team success. This role is critical for maintaining efficient office operations, requiring strong attention to detail, exceptional communication skills,...

  • Office Administrator

    5 days ago

    Worcester, Worcestershire, United Kingdom We Manage Jobs(WMJobs) Full time

    Job Title: Office AdministratorWe are seeking an enthusiastic and efficient individual to join our dedicated admin team in the school office. The successful candidate will be responsible for carrying out reception duties and various administrative tasks as required. Prior experience in reception/office work is desirable.The role involves administrative...

  • Office Administrator

    6 months ago

    Worcester, United Kingdom Cadspec Full time

    Office Administrator - Office Administrator - Salary: To be negotiated based on experience - Location: Worcester - Office Based We have a fantastic opening to join our accounts team as an Office Administrator, based at HQ in Worcester. **Who are we?**: Stanford Marsh Group are the leading supplier of Design & Manufacturing technologies with a proud trading...

  • Office Administrative Assistant

    7 months ago

    Worcester, United Kingdom Specialised Security Systems Ltd Full time

    **About us** Specialised Security Systems Ltd is a family owned business that has been trading since 1981. We are NSI Gold & BAFE approved to offer installation & maintenance to Intruder & Fire Alarms, CCTV Systems, Access Control Systems, Emergency Lighting & Fire Extinguishers. We offer a friendly and professional service to our clients. **Job...

  • Law Office Administrator

    3 weeks ago

    Worcester, Worcestershire, United Kingdom CV-Library Full time

    Job Overview: Law Office AdministratorWe are looking for an experienced law office administrator to join our team. In this role, you will be responsible for providing administrative support to our fee earners, achieving six units per day. Your main responsibilities will include:* Assisting fee earners with employment law cases* Meeting individual targetsKey...

  • Administrative Support Officer

    5 days ago

    Worcester, Worcestershire, United Kingdom We Manage Jobs(WMJobs) Full time

    We are seeking a highly organized and efficient School Administrator to join our team at We Manage Jobs (WMJobs).In this role, you will be responsible for providing administrative support to our school office team, including carrying out reception duties and various administrative tasks as required.The ideal candidate will have excellent communication and...

  • Administrative Support Specialist for Senior Leadership

    3 weeks ago

    Worcester, Worcestershire, United Kingdom Worcester Polytechnic Institute Full time

    About the JobWe are seeking a highly skilled Administrative Support Specialist for Senior Leadership to join our team. In this role, you will provide administrative support to the Senior Vice President of Academic Affairs and Provost, engaging with key stakeholders and overseeing the management of the Office. Your responsibilities will include providing...

  • Senior Administrator

    8 months ago

    Worcester, United Kingdom Herefordshire and Worcestershire Health and Care NHS Trust Full time

    Administration duties specific to the role. Undertake senior administrative/secretarial/PA duties that are specific to the role. Undertake general office duties, as required, e.g. typing, data processing, filing, scanning/copying and telefaxing, in line with Trust Policies and Procedures. Initiate responses to routine correspondence. Arrange, confirm...

  • Senior Administrative Assistant for Cardiology Department

    5 days ago

    Worcester, Worcestershire, United Kingdom Worcestershire Acute Hospitals NHS Trust Full time

    Senior Administrative Assistant for Cardiology DepartmentWe are seeking an experienced Medical Secretary to join our Cardiology Team at Worcestershire Royal Hospital, providing high-quality secretarial support to our team.This part-time 12-month fixed-term contract offers a competitive salary of £28,000 - £33,000 per annum, depending on experience.Your...

  • Office Administrator

    5 days ago

    Worcester, United Kingdom Adecco Full time

    Are you an experienced Office Administrator looking for an exciting new role in a dynamic and supportive team? We're seeking someone ready to make a difference in a thriving manufacturing organisation.Your Responsibilities:Create accurate quotes for parts and accessoriesManage customer purchase orders and process supplier ordersInvoice completed jobs and...

  • Office Administrator

    3 weeks ago

    Worcester, United Kingdom Adecco Full time

    Are you an experienced Office Administrator looking for an exciting new role in a dynamic and supportive team? We're seeking someone ready to make a difference in a thriving manufacturing organisation. Your Responsibilities: Create accurate quotes for parts and accessories Manage customer purchase orders and process supplier orders Invoice completed...

  • Office Administrator

    2 months ago

    Worcester, United Kingdom CV-Library Full time

    Are you an experienced Office Administrator looking for an exciting new role in a dynamic and supportive team? We're seeking someone ready to make a difference in a thriving manufacturing organisation. Your Responsibilities: Create accurate quotes for parts and accessories Manage customer purchase orders and process supplier orders Invoice completed...

  • Administrative Finance Officer

    5 days ago

    Worcester, Worcestershire, United Kingdom CV-Library Full time

    Permanent Finance Administrator RoleBennett and Game Recruitment are currently seeking a highly organized and detail-oriented Finance Administrator to join their client's team in Worcester.This is a permanent, full-time position with a salary of £26,500 per annum, rising to £31,000 upon completion of probationary period. The role involves working in an...

  • Office Administrative Assistant

    7 months ago

    Worcester, United Kingdom Recruitment Collective Ltd Full time

    Our client is a specialist consultancy and outsourcing firm who work in collaboration with financial advice and wealth management firms to support and improve their operations. They deliver a suite of services which add value and support the business requirements of their clients. **Role Purpose**: We are seeking an Office Administrator to support the...