Senior Administrative Officer

4 weeks ago

Worcester, United Kingdom HM Prison & Probation Service Full time

**Details**:
**Reference number**:

- 327412**Salary**:

- £23,637 - £29,046- Pro
- rata- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Other- NPS Pay Band 3 National**Contract type**:

- Fixed Term**Length of employment**:

- For a period of up to 12 months**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- This position is based at NMS Elgar House (1st), WR4 9EEAbout the job

**Job summary**:

- Please refer to job description.**Job description**:
**Overview of the job**

This is a co-ordination and senior administrative role in the Divisional office, Function / Cluster local offices.

The jobholder will provide corporate support office-based activities to support the work of the Divisional and operational teams.

The jobholder acts as an interface between the Hub Manager, Business Manager and colleagues and other partners on a wide range of issues.

The job holder will report to the Hub Manager in Divisional offices and Business Manager in Function or Cluster offices and will have line management responsibilities for Administrative Assistants, Case Administrators and other administrative staff

**Summary**

The purpose of the role is to ensure efficient and effective business support and operational administrative services are provided to the Division, Function or Cluster.

The jobholder will support the Business Manager to ensure effective compliance with Health, Safety and Fire Regulations, acting as Single Point of Contact / Estates Liaison Officer for the buildings from which they operate.

In line with NPS policies and procedures, the job holder must at all times demonstrate a commitment to equality and inclusion and an understanding of their relevance to the work they do.

The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position

**Responsibilities, Activities & Duties**

The job holder will be required to carry out the following responsibilities, activities and duties:
**Management Support**
- Development and implementation of business administration systems, databases and recording systems to support operational probation delivery.
- Preparation and collation of a range of documentation for a variety of purposes to support effective divisional, functional or cluster business activity and operational probation delivery
- Maintenance of ( or supporting the relevant Business Manager to maintain) Divisional, functional or cluster Registers such as Serious Further Offences, Freedom of Information, Accidents, Complaints, inputting data, monitoring agreed probation processes and ensuring completion in specified timescales
- Collection and distribution of monies to/from Imprest, and maintenance of related records.
- Act as Vetting Contact Point for the relevant division, function or cluster
- Monitor Travel Warrants, Bus passes, cheque book requests and assist with Purchase Orders where required, and within the agreed procurement arrangements
- Attend meetings and events to represent the relevant Business Manager as agreed from time to time

**Health, Safety & Fire**
- Ensure the timely reporting of problems, including repairs, defects and security issues with the building(s) to facilities contractors and maintain progress to reach satisfactory conclusions and ensure equipment is in good working order.
- Undertake and co-ordinate health and safety risk assessments, fire drills and ergonomic assessments at the relevant sites, or ensure they are undertaken. Reporting issues locally and to the Divisional HS&F Manager. Maintaining registers and coordinating training.
- Act as Cardinus Assessor, First Aider and Fire Warden and take forward actions to deal with local issues arising from incidents and DSE Assessments, or ensure that there are sufficient people able to undertake these roles at the relevant sites.

**Effectively Manage and Develop staff**
- To provide effective management and leadership to the team
- To proactively manage staff development, issues of underperformance, attendance, health and safety, employee relations and diversity matters. Adopt a consistent, fair and objective standpoint when making decisions in relation to individual staff issues
- Contribute to relevant training and development events as a trainer
- Support recruitment activity for relevant posts within the cluster/division

**Use communication effectively**
- Write reports to support the effective operation of the Division/Cluster/Function
- Participate in meetings where appropriate, using appropriate skills, styles and approaches
- Contribute to the management of the Division/Cluster/Function

**Enhance your own performance**
- Manage own resources and take responsibility for own professional development

Use information to take critical d

  • Senior Administrative Officer

    4 weeks ago

    Worcester, United Kingdom Ministry of Justice Full time

    Salary 1 - £23,637 - £29,046 Pro-rata Number of jobs available 1 - 1 Detail of reserve list 1 - 12 Months Region 1 - West Midlands City/Town 1 - Worcester Building/Site 1 - NMS Elgar House (1st), WR4 9EE Grade 1 - Other Organisation Grade for HMPPS 1 - NPS Pay Band 3 National Post Type 1 - Fixed Term Duration of appointment 1 - Up to 12...

  • Senior Administrator

    2 days ago

    Worcester, United Kingdom Headturner Search Full time

    We are looking for a highly organised and experienced Senior Administrator to join our clients team. The ideal candidate will be responsible for overseeing daily administrative operations, ensuring efficient and effective office management, and supporting senior management with various administrative tasks. This role requires exceptional organisational...

  • Administration Officer

    2 weeks ago

    Worcester, United Kingdom Brook Street Full time

    Our Public Sector client based in Worcester is looking for an administrator to help support their Contracts Management Team. This is a temporary role, Monday to Friday 37.00 hours per week, paying £12.33 per hour. This role will follow a hybrid working pattern, with 3 days in the office and 2 days working from home. You will be required to provide general...

  • Office Administrator

    3 weeks ago

    Worcester, United Kingdom BAXTER WILLIAMS LIMITED Full time

    Administrator Worcestershire About our client **Job Description**: The main duties will include: - General administrative duties as directed by senior management; - Maintain and update our client's database; - Deal with any invoice queries; - Diary management; - Assist the accounts team with bank reconciliation; - Answering the phone promptly and in a...

  • Senior Administrator

    2 weeks ago

    Worcester, United Kingdom Brook Street Full time

    Our Public Sector client based in Worcester is looking for a strong senior administrator to work alongside the Senior Team on various internal projects to support their Contracts Management Team. This is a temporary role, Monday to Friday 37.00 hours per week, paying £14.22 per hour. This role will follow a hybrid working pattern, with 3 days in the office...

  • Senior Administration Officer

    2 weeks ago

    Worcester, Worcestershire, United Kingdom Young Solutions Worcestershire Full time

    Are you determined to make a difference, looking for a new challenge, and believe in the power and potential of the voluntary sector?The VCSE Alliance Worcestershire aims to build a stronger Voluntary, Community and Social Enterprise sector, working together effectively to deliver excellent services aligned to need. We work alongside statutory agencies using...

  • Office Administrator

    2 weeks ago

    Worcester, United Kingdom Compco Fire Systems LTD Full time

    **Responsibilities**: As an Office Administrator at Compco Fire Systems Limited, you will be an integral part of our Head Office Administration Team, ensuring the smooth functioning of our administrative operations across the business. Your responsibilities will include: - Organizing and maintaining office records, documents, and files. - Assisting in the...

  • Office Administrator

    2 weeks ago

    Worcester, Worcestershire, United Kingdom C4S Search Ltd Full time

    Office Administrator£10.50 per hour12 Month ContractWorcesterWe are looking for an Office Administrator to join our team in Worcester.Examples of Responsibilities: Forward and receive calls. Administrate Health and Safety documentation. Arrange office supplies when required. Answering office phones

  • Office Administrator

    4 weeks ago

    Worcester, United Kingdom Redwood Search Recruitment Agency Worcester Full time

    **Administrator** **Worcester** **£23-25k** Our client, based in the town centre of Worcester, is looking for a strong and experienced administrator to join their team. This company is a market leader and has been shaping the industry for over 50 years. **The role will include**: - Minute taking of recorded meetings - Provide administrative support to...

  • Office Administrator

    1 week ago

    Worcester, United Kingdom HAUS Installations Limited Full time

    In this role you will gain all round experience of providing effective customer service and accounts administration within the business. You will work closely with the office manager to schedule fitting works and service calls, order goods and supplies, carry out financial administration, and liaise with customers and colleagues. This role is central to the...

  • Office Administrator

    4 weeks ago

    Worcester, United Kingdom HAYS Full time

    Office Administrator job, permanent job in Worcester, annual salary up to £26,000. Your new company You will be working with an established business in Worcester as an Office Administrator, joining them on a permanent basis. Your new role This is a permanent, full-time position working in their Worcester office, reporting to the Office Manager with...

  • Office Administrator

    1 month ago

    Worcester, United Kingdom HAYS Full time

    Office Administrator job, permanent job in Worcester, annual salary up to £26,000. Your new company You will be working with an established business in Worcester as an Office Administrator, joining them on a permanent basis. Your new role This is a permanent, full-time position working in their Worcester office, reporting to the Office Manager with...

  • Office Administrator

    1 month ago

    Worcester, United Kingdom Hays Full time

    Office Administrator job, permanent job in Worcester, annual salary up to £26,000. Your new company You will be working with an established business in Worcester as an Office Administrator, joining them on a permanent basis. Your new role This is a permanent, full-time position working in their Worcester office, reporting to the Office Manager with varied...

  • Office Administrator

    4 weeks ago

    Worcester, United Kingdom Hays Full time

    Office Administrator job, permanent job in Worcester, annual salary up to £26,000. Your new company You will be working with an established business in Worcester as an Office Administrator, joining them on a permanent basis. Your new role This is a permanent, full-time position working in their Worcester office, reporting to the Office Manager with varied...

  • Office Administrator

    2 weeks ago

    Worcester, United Kingdom HAYS Full time

    Office Administrator job, permanent job in Worcester, annual salary up to £26,000. Your new company You will be working with an established business in Worcester as an Office Administrator, joining them on a permanent basis. Your new role This is a permanent, full-time position working in their Worcester office, reporting to the Office Manager with varied...

  • Senior Administration Assistant

    3 weeks ago

    Worcester, United Kingdom Pineapple Full time

    Job Introduction At Pineapple we are lucky to work with some of the most exciting brands the UK has to offer. This particular client is a leader with Commercial Cleaning Solutions across the UK, and due to business expansion are seeking a Senior Administrator to work closely with the Operations Manager to handle a full range of administrative tasks, on...

  • Office Administrator

    2 weeks ago

    Worcester, United Kingdom Adecco Full time

    **Excellent Opportunity Available!** **Office Administrator** **Based in Worcester** **Full Time/Office based -** **Monday to Thursday 09:00-17:00 and Friday 09:00-15:00** **Temporary to Permanent** **Salary: Up to £27,000 per annum** We currently have a fantastic opportunity for an Office Administrator to work for our lovely Client based in...

  • Communications & Programme Senior Administrator

    2 weeks ago

    Worcester, Worcestershire, United Kingdom Association for Physical Education Full time £12

    Job ID: 11852 Job Type: Full Time Category: Administrative Educations: GCSE Posted: Location: Worcester | United Kingdom Job Views: 7 Job Description: Job information Job Description: Job information Communications & Programme Senior Administrator from the Company Association for Physical Education , this latest Communications &...

  • Senior Administrator

    4 days ago

    Worcester, United Kingdom Doncasters Full time

    **Senior Administrator** Monday - Friday Up to £30,000 **Are you an experienced administrator looking for a new rewarding job? Do you enjoy working in a highly detailed role?** Doncaster’s Deritend is excited to announce that they are looking to add a Senior Administrator to their team in Worcestershire. **The Role** This role offers an element of...

  • Senior Quantity Surveyor

    1 month ago

    Worcester, United Kingdom Constructions Senior Talent Full time

    Job Title: Senior Quantity Surveyor Location: Midlands Are you ready to advance your career as a Senior Quantity Surveyor with a prominent business in the construction industry specializing in industrial design and build projects? We are actively seeking an experienced professional to join a dynamic team in Midlands who not only thrives on challenges but...