Freelance Administrative Assistant

2 months ago


Remote, United Kingdom OLightOn Full time

At OLightOn, our mission is to support every client in their career and personal development journey through world-class coaching and employability training. We pride ourselves in tailoring our services to each client in order to help them “turn their light on” and reach their full potential.

**Job description**

**JOB PURPOSE**: To support the Administrator and Coaches by managing the online booking system and carrying out all other necessary administrative tasks for the business.

**SCOPE**:The OLightOn Administration team is responsible for liaising with clients as well as internal members of staff, ensuring that a professional image of the company is projected at all times. The key objective is to help keep the smooth running of daily operations of OLightOn and to make sure that any issues which arise are dealt with promptly and effectively.

**KEY RESPONSIBILITIES**:
1. Provide administrative assistance to the Administrator and Coaches

2. Ensure clients are booked at the recommended time allocation (following the recommended process if not)

3. Attach CVs to Evernotes sent from Caseworkers

4. Take telephone enquiries from clients regarding their forthcoming session

5. Generate weekly invoices by a Monday cut off at 9am

6. Create meeting agenda when required and take minutes

7. Attend group sessions when requested

8. Manage schedules for Coaches

9. Contact clients before their session

10. Book clients for sessions when needed

11. Resolve any issues as they arise

12. Liaise with Coaches and ensure they receive relevant information from the client before their appointed sessions

13. Ensure familiarity with OLightOn’s Health, Safety and Environmental policies and comply with employee responsibilities.

14. At all times comply with company policies, procedures and instructions

15. Contribute to improving the business and enhancing the reputation of the company by putting forward new ideas and by implementing change when requested to do so

**Specific Skills**

1. Good communication and interpersonal skills

2. Attention to detail with tasks, delivering work that is accurate and trustworthy

3. Ability to catch potential typos and grammatical errors

4. Excellent communication skills, both written and verbal

5. Ability to keep yourself organized as well as organizing team schedules and files within the business’ system

6. Ability to anticipate needs and complete important tasks without needing to be asked

7. Ability to act independently and advise Administrator on important insights/actions

8. Ability to balance multiple tasks at once and manage deadlines

**Working Relationships**:
Effective working relationships are an essential part of daily working life. The focus in this role is both:

- Internal: Administrator and Coaches

**Job Types**: Part-time, Permanent
Part-time hours: 5-10 per week

**Salary**: £11.00-£12.00 per hour

**Benefits**:

- Flexitime
- Work from home

Schedule:

- Day shift
- Flexitime
- Monday to Friday
- Weekend availability

Work Location: Remote

Application deadline: 31/01/2023
Expected start date: 06/02/2023



  • Remote, United Kingdom Digital Interpretations Scandinavia AB Full time

    **Brief facts about the job** Form of employment: Freelance, As-needed basis Location: United Kingdom **About DigitalTolk** DigitalTolk was founded in 2015 in Stockholm, Sweden, and has since then revolutionized the Swedish interpretation services market and is today one of the largest interpretation services providers in the country. Through our fully...

  • Freelance Bookkeeper

    1 month ago


    Remote, United Kingdom The Beacon Elim Churches Full time

    **Role Summary** We are looking for a registered freelance bookkeeper, to maintain the books and core financial records of our CIO charity (Church). **Expected time commitment** Between 3 and 6 hours per week although it is likely to involve more work initially and time commitment required may be variable at year-end or other key times. **Role...


  • Remote, United Kingdom Pro Bono Community Full time

    **PBC is seeking a freelance Training and Volunteer Coordinator** Pro Bono Community is a registered charity that has developed specialised training programmes for students, trainees and lawyers covering the practical skills involved in delivering free legal advice and areas of social welfare law. In conjunction with the training, the charity arranges and...


  • Remote, United Kingdom Marketable Full time

    **About the Company**: Marketable is a digital marketing agency specializing in social media management, search engine optimization, website development/design, and logo design. Our team of experts is dedicated to providing innovative solutions to help our clients achieve their business goals. We are currently seeking a Sales Assistant to join our...


  • Remote, United Kingdom Meet Recruitment Full time

    75 GBP - 75 GBP - Remote, United Kingdom - Contract Senior Biostatistician (Freelance) **Responsibilities**: - Collaborate on ground breaking oncology projects. - Plan statistical aspects of clinical trials with cross-functional teams. - Perform advanced statistical analyses using SAS, R, or similar tools. - Communicate study results to guide...


  • Remote, United Kingdom Kasmir Associates Full time

    Freelance Menswear Designer Location: Lake District (full remote working) Contract type: ongoing Salary around £30,000 - £60,000 pro rata plus expenses Kasmir Associates are exclusively recruiting a talented Freelance Menswear Designer for a prestigious fashion retailer located in the heart of the Lake District. This is a fully remote position so you...


  • Remote, United Kingdom Curtis Gabriel Full time

    **Job title**:Freelance Web Designer **Based**:Remote **What’s involved?** The main duties and responsibilities of the role consist of: - Actively maintaining and improving current features and functionality of websites to ensure CG stays ahead of industry trends and best practice. - Taking designs and creating WordPress templates. - Ensuring a good...

  • Administrator

    1 month ago


    Remote, United Kingdom Propel Technology Ltd Full time

    Propel Technology, a North Oxfordshire-based PR and marketing agency, is recruiting a part-time administrator. - Location: working from home and able to travel to Banbury approximately once per month for a face-to-face meeting with the business owner. Hours: three days/22.5 hours per week, which can be worked across four or five days per week i.e. to work...


  • Remote, United Kingdom RKJ3 LTD Full time

    THE ROLE Specifically, you will be responsible for: - Mainly Audio typing on an ad-hoc basis (2 to 4 clinics per week). - All duties relating to the role are on a confidential basis. CANDIDATE REQUIREMENTS You will be an experienced Medical/Medicolegal Typist/Administrator working from home with your own computer, printer, and reliable internet...

  • Executive Consultant

    1 month ago


    Remote, United Kingdom ZLX Full time

    **Do you want to make 5 figures a month? Do you have a network? Do you like Big commissions? Are you a good operator?** **IF THE ANSWER TO ANY OF THESE IS YES - THIS OPPORTUNITY IS FOR YOU!!** Are you a financial services consultant with a passion for R&D? We are a cutting-edge R&D company in the financial services industry and we are looking for...

  • Finance Assistant

    4 weeks ago


    Remote, United Kingdom Petersfield Counselling Service Full time

    **About us** We are a professional, confidential and independent counselling service open to everyone aged 18 and above, regardless of race, religion, sexuality, gender or financial status. We need to hire a finance assistant to support with the administration of the charity. **Responsibilities**: - Assist with the preparation of financial statements,...

  • Accounts Assistant

    1 month ago


    Remote, United Kingdom Storm Events (London) Ltd Full time

    Role: Accounts and Admin Assistant Location: Remote Working hours: 24 hours per week (3 Days) Working alongside the Executive Producer, your role will involve day to day accounts administration within the department. Liaising with the wider members of the Storm IR team to assist and enable the smooth running of the accounts department. Predominantly...

  • Freelance Fundraiser

    1 month ago


    Remote, United Kingdom Inclusive Consulting Ltd Full time

    Inclusive Consulting is delighted to be partnered with our mental health support charity client in their search for a Freelance Fundraiser to join their team. In this role, you will encourage and manage donations in all forms including corporate, individual giving, community fundraising, and gifts & wills. There will be a large focus on cultivating business...


  • Remote, United Kingdom Walker clerk solutions Full time

    About us: We are a book-keeping firm that handles a range of clients across Scotland. Starting at 3/5 hours per week, moving to 10 over the next few months as the business grows. Weekly, bi-monthly or monthly pay availble. This role is 100% remote, canditate will be required to use their laptop and wifi. **Job Type**: Freelance **Salary**: From £8.00...

  • Session Administrator

    1 month ago


    Remote, United Kingdom HQN Full time

    HQN is a dynamic York-based consultancy, training and events company providing fast practical guidance on everything to do with social housing. We run a number of virtual events and training sessions dedicated to different areas of housing and have more than 13,000 delegates attending our sessions every year. We are excited to be recruiting for a Session...


  • Remote, United Kingdom StoryTerrace, Your Personal Biographer Full time

    StoryTerrace is a fast growing, London headquartered consumer-tech scale-up with 40+ employees and a pool of over 600 vetted freelancers in Europe and the United States. The company’s vision is to create a world in which every life story is captured in a meaningful way. Its core service is to turn a life story into a book using its proprietary technology...


  • Remote, United Kingdom Under 1 Roof Co. Full time

    Job Title: Administrative Assistant Company: Under 1 Roof Location: Work from home (with future ability to travel to the office) , 40 hours per week Overview: We are seeking a highly organised and independent individual to join our team as an Administrative Assistant. This role requires someone who thrives in fast-paced environments and is willing to...


  • Remote, United Kingdom Access for Students Full time

    Access for Students is looking for experienced freelance DSA Study Needs Assessors to carry out remote and face to face assessments across Wales, the South West and the South East of England. Pay: £220 per assessment. As a DSA Needs Assessor your main duties will include: - Delivering engaging one to one DSA Study Needs Assessments with students. The...


  • Remote, United Kingdom Waste For Space LTD Full time

    ### Job Overview We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a crucial role in supporting the day-to-day operations of our company. This position requires proficiency in office administration tasks, strong computer skills, and excellent organizational...


  • Remote, United Kingdom The Business Boss Full time

    **Marketing Executive required to join the The Business Boss team.** The Business Boss is recruiting for a Marketing Assistant or Executive with both a strong creative flair and ability to manage multiple projects to join our ambitious team and play a role in helping to grow and execute both our own and our Client’s marketing campaigns. **Who We...