Assistant to The Senior Leadership Team

3 months ago

Sheffield, United Kingdom Twinkl Full time

**Location**: Sheffield HQ

**Salary**: £23,500 - £26,500

**Contract**: Permanent

**Hiring Manager**: Natasha Smith

**Reports to**:PA to CEO

**Hours**:37.5 hours per week minimum, but as required by the position.

**Location**: Sheffield

**Hours**: 37.5 Hours a Week

**Role Overview**:
We are seeking a dynamic and proactive individual to join our team as an Assistant to the Senior Leadership Team. This role is integral to supporting the efficient functioning of our senior leadership, ensuring they can focus on strategic initiatives and high-priority tasks. If you are incredibly well-organised, you thrive on detail and are always one step ahead of the game with the ability to be proactive rather than reactive. If you are ready to tackle new challenges on a daily basis and enjoy working in a fast-paced environment with like-minded energetic individuals - we would love to meet you

**Key Responsibilities**:
**Calendar Management**:

- Maintain and coordinate complex calendars for senior leadership, including scheduling meetings, appointments, and travel arrangements.

**Meeting Coordination**:

- Arrange and prepare materials for meetings, including agendas, presentations, and necessary documentation. Ensure meeting rooms are set up appropriately and assist with any technical requirements.

**Travel Arrangements**:

- Coordinate travel logistics for senior leaders, including booking flights, accommodations, ground transportation, and preparing travel itineraries.

**Expense Management**:

- Track and reconcile expenses for senior leadership, ensuring accuracy and compliance with company policies.

**Confidentiality**:

- Handle sensitive information with the utmost confidentiality and discretion, maintaining trust and professionalism at all times.

**Special Projects**:

- Work as part of a team of EAs and provide cover and help as requested by other members of that team Undertake special assignments and ad hoc tasks as required by senior leadership, demonstrating flexibility and willingness to contribute to team goals.

**Requirements**:
**Qualifications and Experience**
- Experience of working in a fast-paced and evolving environment for multiple stakeholders
- Demonstrated willingness to check and respond to communications and requests outside of office hours, may be required
- Exceptional organisational and time management skills, with the ability to prioritise tasks, manage multiple projects simultaneously, and meet deadlines in a fast-paced environment.
- Strong communication and interpersonal skills, with the ability to interact professionally and confidently with internal and external stakeholders at all levels.
- Discretion and confidentiality in handling sensitive information and confidential matters.
- High level of attention to detail and accuracy in all work activities.
- Ability to work independently with mínimal supervision and as part of a collaborative team.

**Skills and Attributes**
- Highly trustworthy individual, with ability to maintain confidentiality at the highest level.
- Demonstrable critical thinking skills, being able to navigate the demands of a high-intensity environment ensuring the right prioritisation calls are made
- Someone proactive who can help manage the Senior Leadership Team
- High emotional intelligence

**Benefits**

In return for everything you can bring, we can offer you an exciting role in a fast-growing and dynamic business, with plenty of career opportunities.
**Here’s a couple of the things that make Twinkl a great place to be**:

- A friendly, welcoming and supportive culture. We believe work should be fun and always put people before process
- Diversity, inclusion and belonging - our Employee Network Program includes working groups for LGBTQ+, People of Colour, Disabilities (visible and invisible), Women in Tech and Working Parents.
- From day 1 - Westfield Health, 29 annual leave days per year (pro-rata) plus up to four additional days that may be awarded each year by the company, flexible working policy with opportunities to work from home and Twinkl subscriptions.
- After probation - company sick pay and cycle to work scheme
- Long term service reward - Life insurance, enhanced pension contribution, enhanced maternity pay, enhanced adoption pay and enhanced paternity pay.

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