Project Administrator

5 months ago

Bradford, United Kingdom Trust Primary Care Full time

**(Note: TPC is not an Agenda for Change employer, but does offer the NHS Pension)**

**JOB TITLE: Project Administrator**

**REPORTS TO: Training Hub Senior Project Manager, supported with training by all West Yorkshire Project Managers**

**ACCOUNTABLE TO: Training Hub Chief Operating Officer**

**HOURS: 37.5 hours per week - Permanent**

**SALARY: £21,000 per annum**

**(Note: TPC is not an Agenda for Change employer, but does offer the NHS Pension)**

**JOB SUMMARY**:
To provide high quality administrative support to the West Yorkshire Primary Care Workforce & Training Hub, hosted by Trust Primary Care Ltd. You will be particularly focusing on the Calderdale & Kirklees and Bradford GP practices and will coordinate a wide variety of NHS England (NHSE) and locally funded schemes and projects as required. The role will be primarily based in Bradford, but you may work across offices or have meetings in Leeds and Wakefield if required, with potential for remote working if required by the organisation.

**Duties/Responsibilities**:
**General**
- Be the first point of contact for the Calderdale & Kirklees and Bradford District & Craven practices on placements.
- Produce accurate placement plans for upcoming undergraduate student nurse placements. Co-ordinate placements within the Calderdale & Kirklees and Bradford District & Craven area practices & PCNs and assist and advise where appropriate.
- Take responsibility for keeping PARE up to date and completing reports as needed for HEIs, ICB, NHSE and the Training Hubs, working with project managers and clinical leads as needed.
- Support Nursing Leads with audits, mentor updates etc. as needed for nurses within Calderdale & Kirklees and Bradford District & Craven practices and PCNs.
- Completion and reporting of placement allocation forms three times per year, working with project managers.
- Work with other team members to be able to offer cross-cover for placement activity in all areas of West Yorkshire as needed.
- Support the West Yorkshire project managers on allocated schemes to ensure all processes are up to date and relevant including scheme information packs etc.
- Liaise with and assist the project managers in keeping records and reporting on progress.
- Ensure all schemes run smoothly and accurately and retain necessary records on each individual scheme detailing practices, PCNs and individuals.
- Liaise with external stakeholders i.e. Universities, Placement Learning Facilitators (PLFs), NHS England, ICBs etc.
- Engage with practices and provide any necessary information to assist with Workforce & Training needs.
- Attend external meetings - Training Hub Connect Days/Workshops/coordinator meetings, along with university and NHSE meetings etc.

**Confidentiality**:
Employees entrust us with, or allow us to gather, sensitive information in relation to their employment and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately. In the performance of the duties outlined in this job description, the post-holder may have access to confidential information relating to patients and their carers, TPC staff and other healthcare workers. They may also have access to information relating to TPC as a business organisation. All such information from any source is to be regarded as strictly confidential.

Information relating to patients, carers, colleagues, other healthcare workers or the business of collaborating organisations may only be divulged to authorised persons in accordance with TPC’s policies and procedures relating to confidentiality and the protection of personal and sensitive data.

**Health & safety**:
The post-holder will implement and lead on the full range of promotion and management of their own and others
- health, safety and security as defined in TPC’s health & safety policy, health & safety manual, and infection control policy and published procedures. This will include (but will not be limited to):

- Ensure they adhere to their individual responsibilities for infection control and health and safety.
- Maintain an up-to-date knowledge of health and safety and infection control statutory and best practice guidelines.
- Using personal security systems within the workplace according to TPC guidelines.
- Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks across the business.
- Making effective use of training to update knowledge and skills.
- Using appropriate infection control procedures, maintaining work areas in a tidy and safe way free from hazards, and initiation of remedial/corrective action where needed.
- Actively identifying, reporting, and correction of health and safety hazards and infection hazards immediately when recognised.
- Keeping own work areas and general/patient areas generally clean, identifying issues and hazards/risks in relation to other work areas within the business, and assum

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