Meeting and Events Coordinator

3 weeks ago


Paddington, United Kingdom Maxwell Richards Full time

**Meetings & Events Coordinator**
Paddington based position
Full Time, Permanent Role
Office based position, hybrid working not available

**Key Duties and Responsibilities**
- To manage and coordinate all Conferences and Events in the hotel group, from enquiry stage through to the handover to the operations team.
- To ensure that all enquires are responded to in a professionally and timely manner.
- To manage the Sales and Catering function in Opera, ensuring all events are entered correctly to produce a concise and accurate function sheet for each event.
- To manage the billing and invoicing for all Events including final billing and any adjustments.
- To ensure the daily revenue within the C&B department is captured and charged.
- To manage the hotels Conference and Events diary to ensure smooth operation of events and to maximise revenue.
- To monitor all enquiries, ensuring the client has received all the information requested and maintain an effective follow up system to secure business.
- To conduct all pre-arrange and walk-in show-arounds
- To maintain and enhance relationships with existing bookers and to develop relationships with new customers.
- To liaise directly with suppliers to ensure all necessary equipment is ordered for all Events.
- To maintain an effective filing system in the office.
- To carry out post event follow up and aftersales telephone calls.
- To complete daily, weekly, monthly and quarterly reports as per reporting schedule.
- To carry out proactive telesales calls when necessary to ensure budgeted revenue is delivered for the department.
- The above list is not exhaustive and can be changed to meet the demands of the business and ensure budgeted revenue is delivered.

**Job Types**: Full-time, Permanent

**Salary**: £26,000.00-£28,000.00 per year

**Benefits**:

- Company events
- Company pension

Schedule:

- Monday to Friday
- Weekend availability

Ability to commute/relocate:

- Paddington, Greater London: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Do you have Opera experience?
- Are you immediately available? or what is your notice period?
- Do you have meeting and events coordinator experience?

**Experience**:

- Event Coordinator: 1 year (required)

Work authorisation:

- United Kingdom (required)

Work Location: In person



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