Executive Assistant

**Job Description**:
Hybrid - 4 Days WFH, 1 Day Onsite

**Responsibilities**:

- Heavy calendar management with independent decision planning based on priorities, which require forward-thinking & strategising.- Plan and coordinate internal meeting logistics, video & audio (Microsoft Teams) conferences, meeting rooms, catering, and guest arrival arrangements.- Global meeting planning; experience with global time zone planning.- External meeting planning to include hotel blocks, group transportation, property search, costs, meeting invites, etc.- Arrange domestic and international travel - arrange flights, hotels & transfers.- Provide expense report support to Mars senior leaders.- Process & update purchase order requests for multiple groups in the unit/segment- Interfacing with leadership, internal staff, clients, key stakeholders, high-profile individuals and important personal contacts-
- Support the Executive Assistant Team with event management & work overflow, which requires strong collaboration and ownership.- Other duties as required based on capacity assessment.**Requirements**:

- Associate degree in related fields or relevant experience supporting senior leaders. Bachelor’s degree preferred.- Excellent organisation and analytical skills, comfortable managing conflict and leading projects and initiatives- Effectively switch between tasks and adapt to changing priorities, while efficiently and effectively delivering results.- Ability and interest in learning new tools and systems and managing frequent changes and upgrades.- Integrity to handle confidential information sensitively.- Comfortable providing feedback, directing, and engaging senior leaders, globally.- Sensitive about cultures, and different ways of being and thinking.- FMCG industry experience would be ideal.