Judicial Appointments Commission

3 weeks ago

London, United Kingdom Ministry of Justice Full time

Salary
- £31,169 - £32,760

Number of jobs available
- 1

Detail of reserve list
- 12 Months

Region
- London

City/Town
- London

Building/Site
- CLIVE HOUSE LONDON, SW1H 9EX

Grade
- EO

Organisation Grade for MoJ
- EO

Post Type
- Permanent

Working Pattern
- Full Time, Flexible Working

Role Type
- Administration / Corporate Support, Secretarial

Job description

**JAC Job Description - Secretariat Support Officer (EO)**

Are you an outstanding administrator with a passion for providing a high-quality service? Do you enjoy working in a fast-paced environment supporting senior leaders and Board? If the answer is yes, you could be exactly who we’re looking for to join our dynamic Secretariat team.

Our Secretariat Support Officer will play a crucial part in us achieving that ambition. It is a varied role that provides the opportunity to work closely with the JAC’s leaders and staff across the organisation and to make a difference right at the heart of the organisation.

**The Role**

We are looking to recruit a **Secretariat Support Officer (EO)** to join our busy Secretariat team and support the JAC’s strategic aims.

**Main responsibilities**

Reporting to the Head of Secretariat, your main responsibilities will include:

- Support the Secretariat team, who are responsible for all aspects of support to the JAC Commission Board and sub-Committees by providing administrative support such as team inbox management and meeting set up and support.
- Support the secretariat function for the Commission Board Meetings and Selection and Character Committee including drafting minutes and preparing agendas, and ensuring their timely distribution.
- Manage in and out flow of correspondence with the Judicial office.
- Take ownership of various Excel and Word based logs and trackers, including commissioner work plans, to support the smooth delivery of Secretariat services to the broader organisation. Also, to identify, develop and new logs for areas of work which come under the Secretariat’s responsibility to help streamline management information across the organisation.
- Act as a point of contact for Commissioners in relation to expense claims, processing these in a timely manner and raising any issues with Commissioners as and when they occur.
- Provide administrative support to the Head of Secretariat and the Senior Executive Assistant to the Chief Executive and Deputy Chief Executive.
- General administrative duties including accurate record management, preparing Word and Excel documents, and digital systems and using Outlook for diary and inbox management.
- Act as one of the Team’s Information Managers to ensure the Ministry of Justice’s on
- line storage systems (Juststore) meets the needs of the Secretariat.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.

**Recruitment process details**

**Behaviours**

We’ll assess you against these behaviours during the recruitment process:

- Managing a Quality Service
- Communicating and Influencing
- Delivering at Pace

In addition to these behaviours, your experience will be assessed during the recruitment process.

**Essential criteria**

It is expected that you will be able to demonstrate:

- Effective organisational skills to provide high quality support and meet tight deadlines.
- Excellent written and verbal communication skills with excellent attention to detail.
- Experience and confidence in using a range of digital tools including Microsoft Teams, Excel Spreadsheets and the ability to learn other digital systems quickly.
- The ability to work collaboratively as part of a team both within the Secretariat and more widely across the JAC.

**Application process**

You need to provide:

- Your CV
- A statement of suitability detailing the relevant skills and experience you have and how these make you suitable for the role (250 words max).
- Written evidence of the 2 core behaviours for this role**:Managing a Quality Service** and **Delivering at Pace** (250 words per behaviour).

**Sift**

Applications will be sifted based on the CV, Statement of Suitability and the 2 behaviours Managing a Quality Service and Delivering at Pace.

**Interview**

At interview you we will assess you against 3 behaviours: Managing a Quality Service, Communicating and Influencing and Delivering at Pace. We will also ask you about your experience.

Applicants invited for interview may be required to undertake a brief work exercise either before, or on the day as part of the selection process. More details will be provided if you are invited to interview.

**Reserve List**

**Office Attendance**

JAC staff are currently working in a hybrid way with a minimum of 2 days per week in the office in line with Government Policy. Applicants for this role should note that they may be require

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