Appointments Officer, HR Operations

6 days ago

London, United Kingdom Ministry of Justice Full time

**Appointments Officer, HR Operations - 78569**
**£31,169 - £32,760**
**London**:
**Role title**: Appointments Officer, HR Operations

**Team/Directorate**:Judicial HR Team - HR Operations

**Overview of the Organisation**:
Are you looking for a new challenge in the operational field? Do you want to work across a wider team, developing skills and specialist knowledge as you go along? You have come to the right place

The Judicial Office (JO) is a small organisation (c400 people) which works in support of the Lord Chief Justice and Senior President of Tribunals. The team also supports and advises the advisory committees who carry out key functions in relation to the magistracy, on behalf of the Lord Chancellor.

More generally, the JO is a very collegiate place to work and there are opportunities to get involved in a range of things, be it by becoming a member of the Shadow Board, joining the Learning & Development Group or work-shadowing colleagues.

**Summary of the Role**:
Led by the Head of Judicial HR, the Judicial HR team is accountable for delivering the right Judicial Office Holders with the right skills, in the right place, at the right time in support of the Lord Chancellor, Lord Chief Justice and the Senior President of Tribunals as set out in the Constitutional Reform Act 2005. This is a prestigious, high profile and customer focused environment.

An increase in the volume of appointments to the judiciary has created up to four Appointment Officer vacancies within the Judicial Office Holder Appointments Team.

The Judicial Office Holder Appointments team provides support to the senior judiciary and the Lord Chancellor concerning Judicial Office Holder appointments and retirements.

As an Appointments Officer you may be called on to work across the wider HR Operations team, with the team providing support at the onboarding and off boarding stages of appointment.

For more information, please see the Judicial Office website.

**Responsibilities, Activities & Duties**:
Responsibilities may include:

- Providing accurate and timely advice to the Lord Chancellor, the Lord Chief Justice, the Senior President of Tribunals and the Senior Presiding Judge on recommendations for judicial office holder appointment.
- Providing accurate and timely advice on appointment renewals, resignations, retirements and appointments to sit in retirement.
- Drafting accurate offer and appointment letters and public announcements, taking forward all necessary steps to formalise appointments.
- Liaising with HMCTS on the timing of recruitment exercises and the production of valedictory letters, condolence letters and long service certificates on behalf of senior judicial office holders.
- Arranging or assisting with swearing-in ceremonies for Circuit Judges and above.
- Supporting judicial recruitment campaigns.
- Providing support and advice to the senior judiciary and Lord Chancellor on authorisations and appointment to judicial leadership roles.
- Providing assistance with HR Freedom of Information and Subject Access Requests.
- Ensuring that the records management system J-HR is kept up to date.
- Providing ad hoc flexible support to colleagues across the HR Operations Team as and when required to meet shifting work priorities.

The post holder will be required to undertake such tasks as may reasonably be expected within the scope and grading of the post as well as working across the HR Operations team.

As this is an operational role, the hybrid working requirement is for a minimum of 40% of time spent in person at the Royal Courts of Justice. This may increase depending on operational business need.

**Behaviours (for Recruitment/Success Profiles)**:
**Behaviours**

**Application process**

You will be assessed against the Civil service success profiles framework.

Behaviours
- Managing a Quality Service
- Making Effective Decisions
- Working Together
- Delivering at Pace

Please also refer to the CS Behaviours framework for more details at this grade:
Using the STAR method can help you give examples of relevant experience that you have. It allows you to set the scene, show what you did, and how you did it, and explain the overall outcome.

**Situation** - Describe the situation you found yourself in. You must describe a specific event or situation. Be sure to give enough detail for the job holder to understand.
- Where are you?
- Who was there with you?
- What had happened?

**Task** - The job holder will want to understand what you tried to achieve from the situation you found yourself in.
- What was the task that you had to complete and why?
- What did you have to achieve?

**Actions** - What did you do? The job holder will be looking for information on what you did, how you did it and why. Keep the focus on you. What specific steps did you take and what was your contribution? Remember to include how you did it, and the behaviours you used. Try to use “I” rather than “we” to explain your actions that lea

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