X2 Operational Support Officer, HR Operations

7 months ago

London, United Kingdom Ministry of Justice Full time

Salary 1
- £27,000

Number of jobs available 1
- 2

Detail of reserve list 1
- 12 Months

Region 1
- London

City/Town 1
- London

Building/Site 1
- London CTS Royal Courts of Justice, WC2A 2LL

Grade 1
- AO

Organisation Grade for MoJ 1
- AO

Post Type 1
- Permanent

Working Pattern 1
- Full Time

Role Type 1
- Human Resources

Job description 1

**Role title: Operational Support Officer, HR Operations**

**Team/Directorate**: Judicial HR Team - HR Operations

**Overview of the Organisation**:
Are you looking for a new challenge in the operational field? Do you want to work across a wider team, developing skills and specialist knowledge to build a career? You have come to the right place

The Judicial Office is an organisation of around 400 people which works in support of the Lady Chief Justice and Senior President of Tribunals. The team also supports and advises the Advisory Committees who carry out key functions in relation to the magistracy, on behalf of the Lord Chancellor.

The Judicial Office is a very collegiate place to work and there are opportunities to get involved in a range of activities, be it by becoming a member of the Shadow Board, joining the Learning & Development Group or work-shadowing colleagues.

**Summary of the roles**:
Led by the Head of Judicial HR, the HR Operations team is accountable for delivering the right judicial office holders with the right skills, in the right place, at the right time in support of the Lord Chancellor, Lady Chief Justice and Senior President of Tribunals as set out in the Constitutional Reform Act 2005.

The Judicial HR Operations team comprises the Pre-Appointments, Post-Appointments, The Management Information and Insights Team and the Magistrates’ teams.

The Pre-Appointment Team deals with the planning of recruitment campaigns all the way through to the deployment and appointment of judicial office holders who have been selected for appointment by the Judicial Appointments Commission (JAC) as well as Expression of Interest exercises.

The Post-Appointments Team provide advice and support to the senior judiciary and are responsible for handling a variety of sitting in retirement appointments, for fee-paid and salaried judges.

The Management Information and Insights Team deals with Judicial HR database holding all Judicial HR Data on every judicial office holder from a Magistrate to the Lady Chief Justice, from appointment to retirement.

Magistrates’ Team provides advice and support to the senior judiciary and are responsible for the appointment around of 2000 magistrates a year as well as dealing with transfers, reappointments and long service certificates

As Appointments Support Officer you will provide support on a variety of judicial appointment related matters to the Lord Chancellor and the most senior judiciary including the Lady Chief Justice, the Senior President of Tribunals and the Senior Presiding Judge. This is an excellent opportunity to work closely with the judiciary, officials within the JO and across a range of Government departments and agencies, including the Ministry of Justice (MoJ), Magistrates Advisory Committees and the Judicial appointments Commission; a Non-Departmental Public Body.

For more information, please see the Judicial Office website.

Please note that the HR Operations Team are currently undergoing a review. Accordingly, some of the Teams may change. However, it will not impact the work you will be asked to undertake. You will be required to demonstrate flexibility when being deployed across any of the HR Operations Teams.

**Responsibilities, Activities & Duties**:

- Handling the renewals of judges’ appointments and wider data inputting using the teams JHR, IT database system ensuring the integrity of our management information
- To support the HR Ops Team, manage the appointments process for Courts Judges, Tribunal judges and Magistrates in a timely and efficient manner.
- To collect Royal Warrants/Letters Patent and to draft correspondence and work with the wider team on public announcements, medical checks and Instruments of Appointment.
- To assist with swearing-in ceremonies for Circuit Judges and above. Ensuring that they run smoothly.
- Arrange the signing of long service certificates for Magistrates.
- To support and help to implement wider assurance protocols across the HR Ops team

The job duties are not exhaustive, and the post holder will be required to undertake such tasks as may reasonably be expected within the scope and grading of the post whilst working across the HR Operations team.

**Please note that the role is based in the Thomas More Building at the Royal Courts of Justice in London.**

**The Judicial Office operates a Hybrid working approach which requires a presence in the office of at least 60% (three days FTE) of the week.**

**Behaviours (for Recruitment/Success Profiles)**:
**Behaviours**
- Working Together
- Delivering at Pace
- Managing a Quality Service
- Changing and I

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