Medical Workforce Officer

2 weeks ago


Worthing, United Kingdom 379 University Hospitals Sussex NHS Foundation Trust Full time

Are you an experienced administrator with an eye for detail?

Are you comfortable working with IT systems and have a methodical approach?

Would you like to join a friendly medical workforce team in either Brighton or Worthing?

We are looking to recruit two Medical Workforce Officers (one full time, one 4 days per week) to support and coordinate junior doctor rota compliance. These are important roles where, following training, you will be responsible for analysing rotas to ensure that they are compliant with national requirements. You will also be involved with supporting the process of exception reporting for doctors who work over their contracted hours. The roles also provide administrative support to the medical consultant responsible for ensuring that doctors working practices are compliant with our statutory responsibilities.

If you can demonstrate accuracy, organisation and a professional approach, these roles could be your ideal next step

The Medical Workforce Officer - Rota Compliance/Exception Reporting is responsible for the management and coordination of trainee doctor rotas to ensure that they are compliant with terms and conditions of service. To achieve this, the incumbent will use rota compliance systems to analyse rotas.

This post holder will provide support to the Trust’s Guardian of Safe Working Hours, producing and analysing reports for doctor working hours (including Trust Board reports), and taking a proactive role in resolving non-compliant rotas.

The post will follow develop a good working knowledge of national policy in relation to doctors in training and support the Guardian to ensure that the Trust has appropriate controls and processes in place around junior doctor working hours and contract arrangements.

The role is based in the medical workforce team and provides guidance and practical support for the 2016 Doctors and Dentists in Training contract, in addition to advising Clinical Leads and Rota Coordinators on rota design.

Join us at UHSussex, every day is different, you can be the change, better never stops

At UHSussex we’re proud to be at the heart of the NHS. As one of the UK’s largest acute Trusts, we’re a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.

**Improving lives**: We are a vibrant and inclusive organisation, with hardworking, talented and dedicated individuals, who work together towards a common goal, to always put our Patient First. Our mission is summed up by our ‘where better never stops’ motto and no matter the role at UHSussex, you will play a part in driving us forwards and in improving the lives of patients across Sussex. We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our wellbeing programme for staff which is extensive and designed to support you when you need it because we know that to look after others we must first look after ourselves.

Maintain oversight of the current rotas within the organisation and work in collaboration with Rota Coordinators to identify and mitigate potential business risks i.e., fines for breaching minimum rest periods/maximum working hours etc. Highlight any concern/risk to the Guardian.

Analyse rota and working hours information and present this in an appropriate format to the Guardian. This will include the use of charts, graphs and other visual representation as needed.

Coordinate and manage the exception reporting from Doctors and Dentists in Training where they work outside of the approved rotas and potentially breach the new working hour restrictions.

Run regular reports from the Trust’s rota compliance system as part of the organisation’s management of Doctors and Dentists in training working hours.



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