Contracts/accounts Assistant

2 weeks ago

Broxburn, United Kingdom Uber Recruit Full time

Uber Recruit are working in partnership with our client who design and install their innovative products. A fantastic opportunity has arisen for a Contracts/Accounts Assistant to join their team based at their office in Broxburn.

This is a permanent position, working 9.00am-5.00pm Monday-Friday (8.30am-4.30pm would also be considered).

The Contracts/Accounts Assistant position is split between 20% Accounts responsibilities and 80% Contracts Administration, which will include:
**Accounts**
- Day to day accounts processing, including Sales ledger and Purchase ledger, to ensure invoices are raised / posted accurately and in a timely manner and resolve discrepancies.
- Maintenance of Supplier accounts and Supplier Statement reconciliation - monthly.
- Manage Employee Expenses, checking receipts to ensure they’re accurately recorded and the supporting documentation is adequate.
- Responsibility for daily maintenance of Cash Book and Petty Cash records and completion of a cash reconciliation at month end.
- Reconciliation of the Credit Card account.
- Reconcile Bank account to Sage on a weekly / monthly basis.
- Prepare and circulate monthly Sales Product Analysis.
- Maintenance of KPI schedules relating to Suppliers.
- Provide Credit Control support on an ongoing basis. Preparing and reviewing Aged Debtors schedule, contacting customers to ensure Invoices received, agreeing payment dates and issuing late payment notices.

**Contracts**
- Provide day to day support for the Contracts Manager; including receiving checking and updating orders, maintaining / updating the database and Sage systems, maintaining / placing and tracking purchase orders with suppliers, tracking and progressing deliveries, updating the progress of contracts.
- Progress Supply only contracts, liaise with Suppliers, Transport and Customers to ensure delivery within agreed timescales.
- Issue Maintenance, Installation and certificates to relevant parties.
- Ensuring communication with the Contracts Manager, Warehouse Manager to complete contracts within the agreed timescales.
- Maintenance of records.

**Admin**
- Answering all telephone enquiries to the office, ensuring customers receive a prompt, efficient and courteous service.
- Monitoring office supplies and ordering / purchasing supplies as required.
- Other special projects and activities that arise in the day-to-day administration of the business.

**Experience/Skills required**:

- Proactive individual who is able to work on their own initiative and work closely with Management.
- Strong attention to detail.
- Highly organised with the ability to multitask and work to strict deadlines.
- Experience of using all Microsoft Packages and Accounting software - Sage would be advantageous.
- Excellent communication skills, as you will be communicating with various internal teams, managers and customers.
- Uber Recruit are acting as an Employment Agency for this position.

**Job Types**: Full-time, Permanent

**Benefits**:

- On-site parking

Schedule:

- Day shift
- Monday to Friday

Work Location: In person

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