Legal Administrator

3 months ago


Peterborough, United Kingdom Encore Full time

**What you'll do**:
Duties include but are not limited to:

- **
Reply to Enquiries (RTEs)**
- Produce standard leasehold reply to enquiry (RTE) information packs for the portfolio of managed estates and review and update where necessary.
- Generate and assist with invoicing for solicitor’s enquiries and Land Registry requests.
- **Customer Service & General Administration**
- Use and update Encore’s Qube property management software system.
- Order Land Registry documents via the on-line ordering system.
- Ensure all relevant paperwork is processed, scanned, tagged within Qube and filed as dictated by the Company.
- Assist with mail merging, letters and mass mailings to residents, tenants and lessees.
- Ensure the general office environment is maintained as directed by the by Operations Director and Legal Officer.
- **Company Secretarial**
- Company Secretary duties including the filing of annual returns, company accounts and issuing of share certificates.
- Maintain Company Secretarial software (PCSec) and Company Secretary folders.
- ** Sub-letting**
- Administration of the notices and consent for sub-letting as per the sub-letting process.

**What you'll bring**:
You’ll help make us brilliant by having:
**Qualifications**
- A good standard of education is essential.

**Experience**
- 1 + years of general administrative experience is essential.

**Skills**
- Excellent attention to detail
- Excellent computer skills - competent in mail merging using the standard Microsoft packages
- Excellent communication skills - letter writing and good telephone manner is essential
- Excellent time management, prioritisation and project management skills
- Excellent people skills - work effectively within a team and adapt your style as required

**Behaviours**
- Accountable: take personal responsibility for seeing things through to successful resolution
- Thorough: attention to detail, the ability to think things through - not just follow a checklist
- Commitment: take pride in your work and care about your/the team’s performance
- Mature: common-sense approach. Remain calm & measured while juggling multiple projects
- Positive: an optimistic, can-do attitude that improves team morale


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