Team Secretary

2 weeks ago


North Shields, United Kingdom Northumbria Healthcare - NHCT Northumbria Healthcare NHS Foundation Trust Full time

The successful applicant will be required to transcribe clinical documentation using the Trusts’ digital dictation system. You will also support effective utilisation of Outpatient clinic capacity, support the management of all patient journeys including target administration e.g. GP referrals, 18 week Referral To Treatment. You may also be required to act up for the Lead Secretary

We manage three major locality hospitals at North Tyneside, Wansbeck and Hexham, plus a number of smaller community hospitals and clinics from Tynemouth to Berwick on Tweed, in addition to our state-of-the-art Northumbria Specialist Emergency Care Hospital, the first of its kind in England. We also care for people in their homes and provide services from facilities in local communities such as health centres. We give people greater choice and control over their care to help them to live independently at home and avoid hospital admission where appropriate.High quality patient care is at the heart of everything we do and we strive to ensure every single patient and service user has an exceptional experience with us. We have one of the most extensive patient experience programmes of any trust in England.

Responsible to Lead Secretary

Act up in absence of Lead Secretary for periods of annual leave/short-term
sickness absence

Provide comprehensive secretarial service to consultant(s) and their team

Manage diaries, arrange/minute meetings, communication with GPs & patients

Advanced typing & transcription of clinical & non-clinical documents (OCR 3 or equivalent qualification/experience)

Support effective utilisation of OP clinic capacity

Support management of all patient journeys including target administration e.g. GP referrals, 18 week RTT, Cancer 2ww, Typed communication to GPs

Responsible for day to day running of junior doctor rota, including planning new rotations, allocating annual/ study leave, managing admin aspect of sickness episodes and sourcing locum cover when required.

Support Lead Secretary with induction/training of new staff, sharing knowledge with colleagues

Resource management - ordering of supplies & equipment

Allocates work to Band 2 staff


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