Executive Assistant
3 weeks ago
Executive Assistant
**Main locations**:Southampton, GB**Job Type**:Full-time**Workplace type**:Hybrid**Offer number**:3923EXFO develops smarter test, monitoring and analytics solutions for the global communications industry. We are trusted advisers to fixed and mobile network operators, hyperscalers and leaders in the manufacturing, development and research sector. Building on our 35 years of innovation, EXFO’s unique blend of equipment, software and services enable faster, more confident transformations related to 5G, cloud-native and fiber optic networks. With nearly 1,900 employees in more than 25 countries, EXFO is no. 1 worldwide in fiber optic test solutions and has deployed over 250 assurance systems worldwide. We’re always looking for top talent to help us lead the way in a thriving industry with boundless opportunities.
- Mission:
- The Personal Assistant daily assists the SVP and Management team members, being the first point of contact both within and outside the organization. He/She works closely with the SVP on a one-to-one basis, often helping to maximize time by taking care of the schedules and handling secretarial and administrative tasks.- Main Responsibilities:
- Management of activities and organization of agendas and contacts,
- Meeting and greeting visitors, if needed,
- Take minutes of the MT meetings and provide assistance where needed,
- Preparation of documents/presentation for Meetings (Management Team, QBR, Board ),
- Acting as a liaison to the clients, suppliers, and other staff members,
- Helping the SVP or MT members carry out background research, source for information and present findings when called upon, handling specific projects
- Proper filing, data management and maintaining office systems,
- Arranging travels, visas, hotel reservations,
- Organize conferences and events,
- Follow-up vacations, expenses reports, accounts and budgets
- Required skills:
- strong work ethics,
- excellent interpersonal skills,
- very good reading, writing, and speaking skills in English,
- excellent organizing and managing priorities,
- anticipation and adaptability
- Discretion and confidentiality
- very proactive and detail-oriented,
- excellent problem-solving skills
- curious and keen to learn in a fast-changing environment,
- Education/Experience- Proven strong work experience as a Personal Assistant, in a technical environment if possible.
- Knowledge of office management systems and procedures,
- Microsoft skills, powerpoint, XL and collaboration tools such as Miro
- Fluent in English,
- International exposure,
- Minimum High School degree.
- Ce que nous offronsEXFO is an equal opportunity employer.
For positions located in Quebec, the language requirement is French. However, in the context where the incumbent evolves in an international work environment and where the activities take place mainly outside Quebec, we favor bilingualism as a linguistic requirement.
**Thanks for your interest in EXFO
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