Administration Assistant

2 days ago

Hook, United Kingdom Nexo Recruitment Ltd Full time

We have an excellent opportunity for a Permanent Admin assistant to work for a family run specialist construction business who are the market leader in their specialist field, based just off Junction 5 M3. 25 hours per week full training given. The role would work well during school hours.

**Summary of Role**
- To receive, assess and process relevant information accurately using company software and tools.
- Any other administrative duties as appointed by the Senior Contract Administrator\Directors\Operations Manager.

**Main Responsibilities**
- On receipt of orders set up digital project files with all relevant information ready for handover to project management team.
- Complete credit checks on current and new customers.
- Complete domestic reverse charge checks for each order, obtain and archive relevant information.
- Process order confirmation, issuing T&C’s, RAMS, O&M’s COSHH, risk assessments, PQQ’s etc
- Support project managers with scheduling of works by updating Board Diary as and when required.
- Raise material picklists as and when requested to do so by project managers.
- Provide support with keeping the orderbook spreadsheet up to date, maintaining accurate records of what works have been completed, number of labour days used, number of visits, number of rooms etc.
- Collate all operative and sub-contractor paperwork and photos ensuring they’re archived within the correct electronic folders.
- Draft and issue O&M manuals and company guarantee on completion of works.
- Undertake chasing of retention, monitor and track on relevant spreadsheets.
- Provide support by collating information for monthly management reports.
- Collate and process information to maintain accreditations such as CHAS and Construction Line.
- Provide support with month end stock take

**Other Responsibilities**
- Ensure rapid and accurate communication with other personnel/departments as required.
- Continually improve Group and competitor knowledge through ongoing training
- Carry out other administrative functions within the group of companies as determined and appointed by the Directors
- Exercise diplomacy at all times when dealing with customers and provide high level of customer service in line with company ethos
- To maintain a flexible and enthusiastic approach to customer service in order to maintain and promote good relations with all existing and new customers

**Experience and Skills**
- Confidence in dealing with customers/suppliers
- Knowledge of construction industry
- Good standard of English and Maths
- Good telephone etiquette
- Good understanding of Outlook, Microsoft Word and Excel
- Experience of CRM preferred but if not training will be given

**Personal Attributes**
- Self-awareness
- Conscientious approach to work
- Ability to work as part of a team
- Good communication
- Prioritisation of workload
- Good timekeeping
- Professionalism and personal presence
- Attention to detail
- Accuracy
- Polite mannerism

**Staff Responsibility**
- To work within the company’s rules as set out in the contract of employment and company procedures, including adherence to company procedures where appropriate
- To recognise personal responsibility for Health and Safety within the working environment
- To attend such training sessions/courses as may be deemed appropriate by the company
- To display role model behaviour and unconditional teamwork at all times

**Salary**: £11.50 per hour

**Benefits**:

- Company pension

**Experience**:

- Customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person

  • Administrative Assistant

    2 weeks ago

    Hook, United Kingdom The OT Practice Full time

    **The OT Practice are looking for a friendly and professional individual to join us as a full-time Administrative Assistant at our offices in Hook, Hampshire.** The role requires a confident and friendly telephone manner and excellent communication skills. Confidence and proficiency in using software is essential, as the majority of our work is completed...

  • Administrative Assistant

    4 weeks ago

    Hook, United Kingdom The OT Practice Full time

    **The OT Practice are looking for a friendly and professional individual to join us as a full-time Administrative Assistant at our offices in Hook, Hampshire.** The role requires a confident and friendly telephone manner and excellent communication skills. Confidence and proficiency in using software is essential, as the majority of our work is completed...

  • Administrative Assistant

    2 weeks ago

    Hook, Greater London, United Kingdom The OT Practice Full time

    The OT Practice are looking for a friendly and professional individual to join us as a full-time Administrative Assistant at our offices in Hook, Hampshire.The role requires a confident and friendly telephone manner and excellent communication skills. Confidence and proficiency in using software is essential, as the majority of our work is completed using...

  • Administrative Assistant

    2 weeks ago

    Hook, Greater London, United Kingdom The OT Practice Full time

    The OT Practice are looking for a friendly and professional individual to join us as a full-time Administrative Assistant at our offices in Hook, Hampshire.The role requires a confident and friendly telephone manner and excellent communication skills. Confidence and proficiency in using software is essential, as the majority of our work is completed using...

  • Administrator

    4 weeks ago

    Hook, United Kingdom PSR Solutions Full time

    Personal Assistant/Administrator - Residential DeveloperPSR Solutions are currently recruiting for a Personal Assistant/Administrator for a residential developer in Hampshire.Job role: Personal Assistant/AdministratorRate: £120/£129/day (equivalent of £31,000/annum)Duration: 3 monthsLocation: HampshireMain duties:Assisting Customer Service Manager with...

  • Administration Assistant

    2 months ago

    Hook, United Kingdom The Best Connection Employment Group Full time

    The Best Connection are currently recruiting for an Administrator to work for our client near Hartley Wintney on a temp to perm basis. We are seeking somebody with a can-do attitude who is looking for maybe their first step into an office working Monday to Friday, within the operations team. **Rate of pay** - £10.77 to £12.31 (depending on...

  • Administrative Assistant

    4 weeks ago

    Hook, United Kingdom The OT Practice Full time

    **The OT Practice are looking for a friendly and professional individual to join us as a full-time Administrative Assistant at our offices in Hook, Hampshire.** The role requires a confident and friendly telephone manner and excellent communication skills. Confidence and proficiency in using software is essential, as the majority of our work is completed...

  • Administrative Assistant

    4 weeks ago

    Hook, United Kingdom The OT Practice Full time

    **The OT Practice are looking for a friendly and professional individual to join us as a full-time Administrative Assistant at our offices in Hook, Hampshire.** The role requires a confident and friendly telephone manner and excellent communication skills. Confidence and proficiency in using software is essential, as the majority of our work is completed...

  • Administrative Assistant

    5 days ago

    Hook, United Kingdom The OT Practice Full time

    **The OT Practice are looking for a friendly and professional individual to join us as a full-time Administrative Assistant at our offices in Hook, Hampshire.** The role requires a confident and friendly telephone manner and excellent communication skills. Confidence and proficiency in using software is essential, as the majority of our work is completed...

  • Administrative Assistant

    2 weeks ago

    Hook, United Kingdom The OT Practice Full time

    **The OT Practice are looking for a friendly and professional individual to join us as a full-time Administrative Assistant at our offices in Hook, Hampshire.** The role requires a confident and friendly telephone manner and excellent communication skills. Confidence and proficiency in using software is essential, as the majority of our work is completed...

  • Administrator

    3 weeks ago

    Hook, United Kingdom Tate Full time

    **Administrator (Temporary)** **Hook, Hampshire** **Immediate start** **Office based** **Monday-Friday, 08.30-17.00** **£12.50 - £13.50ph, depending on experience** We are currently recruiting for a client of ours, based in Hook, who are looking for an Administrator to support their sales team. You will need to be a quick learner with good computer...

  • Ward Administrator

    3 months ago

    Hook, United Kingdom Priory Healthcare Full time

    Mildmay Oaks is a low secure and locked rehabilitation service for men with learning disability and autism spectrum disorder, and for women with learning disability. **Purpose of Role**: Under the guidance and instruction of the Administration Supervisor, Charge Nurses and Deputy Charge Nurses, the Ward Administrator performs a variety of clerical and...

  • Ward Administrator

    4 weeks ago

    Hook, United Kingdom Priory Healthcare Full time

    Mildmay Oaks is a low secure and locked rehabilitation service for men with learning disability and autism spectrum disorder, and for women with learning disability. **Purpose of Role**: Under the guidance and instruction of the Administration Supervisor, Charge Nurses and Deputy Charge Nurses, the Ward Administrator performs a variety of clerical and...

  • Office Administrator

    2 weeks ago

    Hook, United Kingdom BC Refrigeration & Air Conditioning Full time

    Job Overview: Duties include: - Answer and direct phone calls with professionalism and excellent phone etiquette. - Interpret and log requests. - Quoting and ordering parts - Assist in organizing and scheduling appointments - Manage incoming and outgoing mail. - Raise purchase requisition and/or purchase orders - Handle clerical tasks such as filing,...

  • Administrator / Receptionist

    4 weeks ago

    Hook, United Kingdom Tate Full time

    **Administrator / Receptionist** **Hook - Parking available on-site and only a 5-minute walk from Hook train station** **Temp to Perm** **Immediate start** **Based on an annual salary of £24-25k, depending on experience** **Monday-Friday, 8.30am - 5pm, office based.** We are currently recruiting for a Receptionist / Administrator to join a Top-Class...

  • Administrator

    2 months ago

    Hook, United Kingdom Mulberry Recruitment Full time

    **Administrator** **Location : Hook** **Salary £26,000- £29,000** **Monday to Friday 9am - 5.30pm hybrid options available once trained (flexible hours once training has been completed)** **Daily Duties** Process all customer orders, matching to quotation if applicable Check stock and or delivery times from supplier and advise customer...

  • Service Administrator

    2 weeks ago

    Hook, Greater London, United Kingdom Howett Thorpe Full time

    OverviewNew opportunity on a part time basis - Ideally 5 days a week 10am - 2pm - flexible. To join a quiet tech company in an administrative function. Provide administration and logistics support for the Tech Office.Service Administrator - About The Role Allocation of technical enquiries, which will be supported by the Manager Tech Office or Service...

  • Project Administrator

    4 weeks ago

    Hook, United Kingdom Nexo Recruitment Ltd Full time

    **Summary of Role Project Administrator**: This is an office-based role providing administrative support to project managers and operatives. You will be focused on fast-paced live projects helping with organisation tasks surrounding their day-to-day management. - Working alongside project managers plan and assign installation dates for upcoming works within...

  • Administrative Assistant

    2 weeks ago

    Hook, Hampshire, United Kingdom PE Global International Full time

    PE Global is currently recruiting for an Admin Assistant for a part time contract role with a leading multinational pharma client based in Hook - HybridJob Responsibilities Organisation and attendance as needed at key customer conferences and events. Organisation of internal meetings and events, including visitor travel. Processing of Ruminant purchase...

  • Laboratory Administration Assistant

    2 weeks ago

    Hook, Greater London, United Kingdom Palace International Ltd. (trading as Spectro | Jet-Care) Full time

    Palace International Ltd (trading as Spectro | Jet-Care) has been at the forefront of condition monitoring services since 1976. Spectro | Jet-Care offer a comprehensive range of services - Oil, Hydraulic Fluid, Fuel, Debris and Filter Analysis and Engine Trend Monitoring by Gas Path Analysis - all developed to identify operational issues at the earliest...