Project Administrator

7 months ago

Hook, United Kingdom Nexo Recruitment Ltd Full time

**Summary of Role Project Administrator**:
This is an office-based role providing administrative support to project managers and operatives. You will be focused on fast-paced live projects helping with organisation tasks surrounding their day-to-day management.
- Working alongside project managers plan and assign installation dates for upcoming works within an electronic ‘board diary’ ensuring information is kept up to date and accurately logged.
- Attend weekly team meetings in which the team review and manage live projects.
- Populate information within ‘Job Sheets’ and ‘Sign Off Sheets’ and issue to the various operative teams for their upcoming days’ work.
- On behalf of project managers draft and send material picklists to the warehouse for collection by operative teams
- Order consumable materials from suppliers as required.
- Log movement of consumable items and record monthly stocktake on Sage50 Accounts and excel spreadsheets.
- Under instruction from project managers to create and issue Project Variations to customers.
- Using Microsoft Word, populate header pages to accompany technical submittal documents for issue to customers as and when needed.
- Act as primary office point of contact for all retail-based installations fulfilling all administrative tasks except for invoicing.
- Provide administrative support to UK Operations Manager when organising training days for operatives.
- Collate and organise operative monthly expenditure receipts for handover to group finance team.
- Help draft and distribute a quarterly newsletter for issue to group employees.
- Assist Director by drafting written instructions for various onsite and administrative processes using Microsoft Word.
- Update ACT Customer Relationship Management system with key project information when needed.

**Other Responsibilities Project Administrator**:

- Ensure rapid and accurate communication with other personnel/departments as required
- Carry out other administrative/finance functions within the group of companies as determined and appointed by the Directors.
- Co-ordinate with other CCL Group companies and departments ensuring that new processes and systems are implemented smoothly and that any issues are identified and addressed quickly.

**Experience and Skills Project Administrator**:

- Conscientious approach to work
- Good understanding of Microsoft office software
- Ability to work as part of a team
- Good communication and organisation skills
- Good prioritisation of workload and time keeping

**Personal Attributes Project Administrator**:

- Professionalism and personal presence
- Attention to detail
- Polite mannerism
- Naturally pro-active
- Have drive and desire

**Staff Responsibility**
- To work within the company’s rules as set out in the contract of employment and company procedures, including adherence to company procedures where appropriate.
- To recognise personal responsibility for Health and Safety within the working environment
- To attend such training sessions/courses as may be deemed appropriate by the company.
- To maintain regular meetings with the Management/Directors
- To display role model behaviour and unconditional teamwork at all times.

**Job Types**: Full-time, Permanent

**Salary**: £25,000.00-£26,000.00 per year

Schedule:

- Monday to Friday

Application question(s):

- Must have own vehicle in order to commute daily to and from the office.

**Experience**:

- Administrative experience: 1 year (preferred)

Licence/Certification:

- Driving Licence and Own Vehicle (required)

Work Location: In person

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