Legal Executive Assistant

2 weeks ago

Hook, United Kingdom Serco Plc Full time

Hook - hybrid (Flexible on location)
Full Time, 9 Months Fixed Term Contract
Competitive Salary

Here at Serco, we are seeking a Legal Executive Assistant to provide organisational and administrative leadership and support to the UK&E General Counsel and wider UK&E Legal, Commercial Contracts and ERM team. You will assist with the effective management of Legal, Commercial Contracts & ERM matters and projects and related activities and correspondence. This role will be responsible for supporting effective matter and project management, and the development and accuracy of reporting, and budget and billing information.

**As part of this you’ll**:
Record and process legal correspondence, purchase orders and invoices and ensure appropriate action in a timely manner including proactive and up-to-date monitoring and management of Legal Tracker
Arrange team meetings including diary co-ordination, room bookings, travel arrangements (in line with relevant policies) as well as production of itineraries and papers as appropriate
Organise and take minutes for team meetings including recording and tracking actions to completion
Support generation of quality management information and reporting of Legal, Commercial Contracts & ERM matters and projects for the UK&E General Counsel, UK&E ELT, Serco Group Excom and Serco Group plc board and its committees, as appropriate
Process expenses, invoices, and purchase orders on behalf of the UK&E General Counsel, Chief Legal Counsel, Head of ERM and Head of Commercial Contracts
Management and co-ordination of other administrative tasks relating to the UK&E Legal function, as directed by the UK&E General Counsel

**What you’ll need to do the role**:
Excellent communication skills - builds strong relationships within the team and beyond
Highly detailed, conscientious and delivery focused
Able to recognise and deal with highly sensitive information and maintain its confidentiality
Strong organisational and time management skills and a positive approach to problem solving with the capacity to work independently to discharge tasks with initiative, responsibility, and discretion
Demonstrates a flexible approach to work, is self-motivated with the ability to manage multiple priorities in a fast-paced dynamic environment
Persuasive, concise, clear verbal and written communicator
Inclusive, approachable and enabling nature
Focused on continuous improvement to identify more efficient methods of working rather than settling for status quo
Strong in MS Office and computer skills, including using digital workflows
Proficient in using SAP preferred but not essential
Demonstrates strong personal integrity and aligned personal values
Knowledge of Legal, Risk & Assurance processes an advantage
Some limited travel may be required in the role.

**Why Serco**:
**Meaningful and vital work**: In this position, your work is vital to the business, in terms of decisions and growth. You will gain a world of opportunity working for a globally operating business delivering essential services across 5 vital sectors, personal growth, achievement and development won’t be hard to find. You'll also work with great people. You’ll find yourself working in a highly motivated, supportive environment where no two days are the same, with experienced colleagues who strive for excellence.

**What we offer**:
Flexible working considered
Pension - 6%
Employee Assistance Programme
Chance to contribute to innovation in the public services
A company passionate about diversity and inclusion
Serco Benefits

About Serco
At Serco, not only is the nature of the work we do important, everyone has an important role to play, from caring for vulnerable people to managing complex public services. We are a team of 50,000 people responsible for delivering essential public services around the world in areas including defence, transport, justice, immigration, healthcare and citizen services. We are innovators, committed to redesigning and improving public services for the benefit of everyone.

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