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Legal Secretary
4 months ago
**Legal Secretary**
**Telford**
**Competitive Salary**
**Monday to Friday 9am - 5pm**
**Immediate Starts Available**
**Excellent Benefits Package - Get in touch to find out more**
PURPOSE OF THE ROLE
To provide effective secretarial and administrative support within the **Commercial Property division** of a leading regional law firm who will be carrying out work to the highest possible standards through adherence to the firm’s guidelines and policies, to help facilitate the delivery of outstanding client service.
THE DUTIES
- To assist with file management, including file openings/closures, and ensure consistent reviews of files.
- To promptly action dictations and support with document production.
- To handle post-completion matters.
- To ensure accurate time recording of all work undertaken by your Fee Earner.
- To undertake such work as may be delegated by your Fee Earner or Partner in relation to client matters.
- To assist your Fee Earner or Partner in prioritising the client matter and when appropriate, advise the client and others of progress of the matter.
- To attend to clients and others where needed on behalf of the Fee Earner or Partner, taking accurate instructions for your Fee Earner’s attention.
- To undertake all work of a secretarial/administrative nature as may be requested by any Fee Earner including typing, word processing, photocopying/scanning documents, making and taking phone calls.
- To take and record accurately any message and pass the same on to the appropriate person without delay.
- To make appointments and maintain up to date diary entries.
- To deal with filing, storage and retrieval of client matters and papers including deeds in accordance with firm policies.
- To correctly identify and differentiate between DX, Royal Mail post, hand and other deliveries.
- To undertake any other duties as may be allocated by the Fee Earner or Partner from time to time.
THE PERSON
- Skills, Knowledge, Experience and Attitudes
- A proficient level of literacy and numeracy.
- Competent touch and audio typist.
- Experience of working within a team environment.
- Experience of data entry and/or text processing.
- Ability to interact effectively with others, both face to face and over the telephone, including an excellent telephone manner and comfortable dealing with clients.
- Proactive and able to work on own initiative.
- Organised and methodical with the ability to multi-task, prioritise and work in a fast-paced environment.
- Excellent attention to detail and accuracy.
- Committed to excellent client service.
- Focused on achieving goals, adopting a can-do attitude.
- Highly motivated and willing to learn.
- Ability to use shorthand desirable.
- An understanding of and adherence to General Data Protection Regulation (GDPR) and always maintaining confidentiality and integrity.
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