Finance Assistant

4 weeks ago

Oxford, United Kingdom Page Personnel Full time

Highly reputable well established local Oxford employer
- Offer hybrid working and flexible working hours

**About Our Client**:
Our client is a well established local Oxford business, now with offices all over the UK. They have grown steadily over the past 20 years and pride themselves on the ongoing work they do with charities and social enterprises within this field. They are highly thought of in the local area and are known for looking after their staff welfare.

The Finance Assistant role will be responsible for accounts payable and accounts receivable and assisting with a variety of financial tasks. The Finance Assistant will report to the Finance Manager.**Purchase ledger***
- Process all purchase invoices within the existing procedures, including coding, posting to the accounting system, obtaining authorisation, preparing invoices for payment by BACS, sending out remittances;
- Liaise with finance team and budget holders to ensure accurate invoice coding
- Management of the purchase ledger on Quickbooks, including allocation of payments, supplier statement reconciliations, supplier queries;
- Posting credit card analysis for contract credit card holders;
- Dealing with internal queries from colleagues on invoices and payments;
- Ensure all purchase ledger paperwork is scanned and filed.

**Sales ledger***
- Raising sales invoices for rent, management of monthly tenant recharges, raising booking invoices for meeting and conference rooms, ad hoc sales invoices as required on Quickbooks
- Ensure invoice entries for conference and meeting room bookings are uploaded to Quickbooks from the booking system, Centre charge, reports.
- Management of the ledger, including allocation of receipts, customer statements,
- Credit control on a weekly basis, supply debtor reports to Business accountant and relevant Centre Manager and Conference Sales Co-ordinator on a monthly basis
- Responding to tenant queries in a timely manner;
- Ensure all sales ledger paperwork scanned and filed.

**Bank and cash***
- Posting bank payments and bank receipts,
- Management of purchase ledger BACS payments
- Filing bank statements and other paperwork.

**Payroll Responsibilities**
- Detailed management of monthly payroll, working with HR and with the payroll provider to ensure the payroll is correctly administered and processed
- Ensure, with attention to detail, the gross to net report each month is clearly checked in line with submitted payroll data and reconciled to the HR system. Advise the provider of any discrepancies and ensure these are corrected prior to sign off.
- Ensure a good relationship with the payroll provider is maintained.
- Provide payroll data for audit process, assist auditors where needed
- Maintain and update the two Pension Schemes on a monthly basis, including reconciliations, updates, contribution amendments, enrolments and leavers.
- Creation and updating of management information, including FTE monitoring and Starter, Leavers and Turnover monitoring.

**The Successful Applicant**:
The successful Finance Assistant will have a:

- Collaborative approach with strong team-work skills;
- Customer-focussed approach to providing a finance service;
- A high level of personal organisation

**Essential skills and experience**:

- Significant experience in running finance ledgers (sales, purchase and bank);
- Ideally studying AAT
- Ability to act quickly and effectively using their own initiative;
- Meticulous attention to detail;
- Good organisational skills and the ability to prioritise work, multi-task and remain flexible;
- Ability to work under pressure and to tight deadlines;
- Excellent communication skills at all levels;
- To be able to work alone and as part of a wider team;
- To be trustworthy, personable and reliable;
- A commitment to provide a good service to our tenants, suppliers and colleagues;
- Excellent IT skills, including computerised accounts packages and Microsoft Office

**What's on Offer**:
The salary on offer is between £28,000 and £30,000 dependent upon experience and level of qualification.

Benefits include 25 days holiday entitlement, in addition to all public bank holidays. We offer a company contribution to a pension, life insurance, a free company bicycle scheme with bicycle maintenance costs, season ticket loans, interest free personal loans, as well as other benefits. We also offer flexible working hours and a hybrid working pattern.

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