Applications & Administration Officer
6 months ago
This multifaceted position is designed to support the administration of grants, handle various office administration tasks, process social data, and assist the CEO, contributing significantly to the operational efficiency and impact of the organisation.
This person must be Cambridge-based and be willing to work from our office.
JOB & TERMS
- Ability to absorb detailed information quickly and help present this in writing e.g from a background in research or a complex administrative environment.
- Excellent verbal and written communication skills.
- IT literate with a great understanding of office software and social media platforms.
- An excellent attention to detail with the ability to focus on multiple tasks, and the ability to summarise written information quickly into verbal reports.
- A team player with a professional approach and an understanding of the ongoing requirements of a role supporting a Chief Executive.
- Excellent organisational and timekeeping skills.
Duties will include:
APPLICATIONS & DATABASE
- Liaising with applicants
- Purchasing equipment and arranging delivery to beneficiaries
- Administration of Feedback Forms
- Application data input onto database
- Ensuring efficient execution of the impact measurement process
- Recipient records filing
- Analysing data and compiling reports for Management Team
- Liaising with external suppliers, regarding database, where necessary
PURCHASING
- Sourcing and quote gathering
- Ordering
- Supplier liaisons
ADMINISTRATION
- Providing admin support for Chief Executive
- Compiling and preparing papers for Board Meetings
- Collating and inputting data onto the Quarterly Board Report
- Timely distribution of papers
- Booking meeting room and refreshments
- Booking meetings with Trustees
- Trustee liaison regarding meeting related queries
- Minute-taking and distribution
- Assisting with distribution of Publications/Newsletters
GENERAL RESPONSIBILITIES
- Answering phones
- Inbox management
- Post management
- Ensuring smooth running of office
PERSONAL ATTRIBUTES
- Previous experience of charities
- Well organised
- Ability to communicate well, on all levels
- Good sense of initiative
- Comfortable working alone
- Confidence to approach potential bodies/organisations
- Daily and ongoing use of Zoom, FaceTime & Face-to-Face
ADDITIONAL INFORMATION
TERMS
Position: Applications & Administration Officer
Reporting to: CEO
Salary and benefits: £25,000-27,000 per annum, 25 days annual leave + bank holidays (pro rata for part time & job share options)
Contract type: Full time, part time & job share considered. Permanent position
OPTION FOR JOB SHARE - 3 Days per week
Hours: 09:00-17:00 or 09:30 - 14:30
Location: Cambridge office
Interviews will be held asap
Application deadline: open
Industry: Civic and Social Organisations
Employment Type: Full-time or part-time with option for job share
**Job Types**: Full-time, Part-time
Pay: £25,000.00-£27,000.00 per year
Expected hours: 15 - 35 per week
**Benefits**:
- Company pension
- Free parking
Schedule:
- Monday to Friday
**Experience**:
- Administration: 1 year (preferred)
Work Location: In person
Reference ID: App & Admin
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