Office Administrator

7 months ago


Alfreton, United Kingdom A-Chem Ltd Full time

We are looking for a confident and customer-orientated individual for an extremely busy and varied role, working as part of a small team in a well-established manufacturing company as a full-time Office Administrator.

The key skills we are looking for are as follows:

- Excellent verbal and written communication skills with experience at building relationships with both customers and suppliers. The ability to communicate at all levels is essential.
- Ability to work well independently and as part of a team, identifying and raising issues with senior team members where necessary and working flexibly where required.
- Good planning and organisational skills with the ability to work in an effective manner to handle competing priorities to meet deadlines.
- The ability to adapt quickly to changing circumstances and expectations and to use initiative when instant decisions are required.

The job role includes the following;
**Sales**
- All elements of sales including processing sales orders, raising sales invoices and taking card payments.
- Liaising with customers and managing the despatch of orders via our online sales platforms i.e. Amazon, Ebay, B&Q, Shopify etc.
- Preparing all paperwork (delivery notes and invoices) for deliveries in the UK via parcel and pallet deliveries, and our own vehicles
- Producing and printing labels for orders.
- Managing incoming and outgoing samples.

**Accounts**
- A knowledge of sage accounts software is ideal, but full training will be provided.
- All aspects of accounts including; credit control, reconciling of supplier statements, producing customer statements, posting daily banking, dealing with invoice related queries.
- Matching delivery notes to purchase invoices and posting on Sage.

**Software/IT**
- Maintaining all records on Sage including establishing new accounts for customers, suppliers, and inputting data for products.
- Updating and maintaining spreadsheets

**Production/ Goods In**
- Assisting with production/ goods in relation related paperwork and systems to aid the smooth running of the business.

In addition to the above the role will include the maintenance of (or involvement in) various internal procedures which are essential to the smooth day to day running of the business.

**Salary & Working Hours**

Hours of work:

- Monday - Thursday 8.30 am - 5 pm
- Friday - 8 am - 4.30 pm

Hourly Rate
- £12.02 per hour to £12.50 per hour depending on experience.

Holidays
- 28 days per year, including Bank Holidays

Other
- Nest and SSP Applicable
- Fully office based - remote working not avaliable.
- Staff discount scheme
- Free car parking.
- Overtime at x 1.5 hourly rate

**Salary**: £12.02-£12.50 per hour

Expected hours: 42.5 per week

**Benefits**:

- Employee discount
- Free parking
- On-site parking

Schedule:

- Day shift
- Monday to Friday

Work Location: In person


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