Sales Invoicing Co-ordinator

2 weeks ago

Bolton, United Kingdom Outcomes First Group Full time

**At OFG, we work smarter so you can spend more time doing what makes you happy **

**Job Title: **Sales Invoicing Coordinator

**Location: ** Bolton

**Reports to: **Sales Invoicing Controller

**Accountable to: **Sales Invoicing Controller

**We are taking part in the national 4-Day Working Week - 3-day weekend, EVERY weekend* **

**Job Purpose: **

To support the Sales Invoicing Controller with providing an efficient and customer focused service for the management of local authority sales invoice preparation & distribution. The Sales Invoicing Co-Ordinator will work closely with the Sales Invoicing Controller to support the function in coordinating PO’s and placement data where required to allow for efficient and accurate invoicing and support the query resolution process.
**Key Stakeholders**:
Transaction Process Manager, Sales Invoicing Controller, Sales Invoicing Coordinator,
Credit Control Officers, Operational Finance managers.

**Key Responsibilities: **
- Import billing into the finance system and post the invoicing to the SL at regular intervals checking for accuracy and ensuring they are free from error.
- Dealing with a high volume of invoice queries, maintain responses and proactively updating the system with the outcome.
- Importing Purchase orders into the system.
- Maintenance of placement data
- Maintain customer sales accounts
- General office tasks as required
-
**Standard responsibilities**:
There are a number of standard duties and responsibilities that all employees, irrespective of their role and level are expected to be familiar with and adhere to;
- Participates in an annual performance review programme.
- Works, at all times, in accordance with the policies and procedures of the OFG Group and statutory regulations applicable to the Group.
- Observes, at all times, strict rules of confidentiality appropriate to the post.
- To comply at all times with the requirements of Health and Safety Regulations
to ensure their own wellbeing and that of their colleagues.
- OFG Group is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expect all employees to work in accordance with this.
- Undertakes other duties as assigned.
**Measures**:

- Measures against set objectives relevant to the role
- Set performance indicators.
- Departmental Net Promoter Scores

**Experience, Skills & Qualifications**:
**Essential**
- Experience of query management
- Highly numerate and accurate with handling financial data.
- MS Office, including Excel to a good level.
- Minimum of 5 GCSEs, including Mathematics and English
- Professional demeanour, positive and flexible attitude, good inter- personal and communication skills and accuracy.
- Ability to work under pressure and meet tight deadlines.
- Be able to work alone and tackle tasks proactively.
- Show good initiative and take ownership of tasks or issues.
**About the Group**

Outcomes First Group exists to make sure vulnerable young people get the opportunities they need, whether that involves providing them with specialist education and residential care or finding them dedicated foster families in which they can thrive.

The Outcomes First family is made up of two organisations: Acorn Education and Care and Together, we educate, care for, and support children and vulnerable people across the UK, empowering them to be happy and make their way in the world.

**Why work for us?**

**Your wellbeing is very important to us, and we know that being able to choose the benefits that suit you and your family will support your wellbeing.**

Whatever your role and wherever you’re located, you’ll love VISTA, our flexible benefits platform which lets you tailor your benefits package.
- And when your circumstances change no problem. You can flex, trade and add to your benefits package to suit your circumstances.
- Holidays start at 25 days per annum plus bank holidays on top with options to buy an additional 5 days
- Critical illness cover and life assurance options
- Company Pension with options to increase your contributions
- Private medical and dental Insurance
- 100’s of discount options valid in the UK and abroad
- Eco-Car Scheme
- “Your Wellbeing Matters"
- access to a wide range of first-class mental health support services and physical health checks
- Career development opportunities
- Professional support networks and groups
- _* 4 Day working week - ‘rest-day’ could be any day Mon-Fri (agreed with Manager)_

**We are an Equal Opportunities Employer**

**Job ID: 197238

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