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Finance Administrator

3 months ago

Marlow, United Kingdom Smart Recruit Online Full time

We want you to bring your unique set of skills and experience to a special place where you can reach your true potential.

The focus of this Finance Administrator role is to assist E-Commerce Finance in all aspects of the day-to-day accounting administration, with key deliverables being the timely coding of Royal Mail invoices/credit notes, transport & intercompany recharges, journals, and Whistl UK Royal Mail purchase orders, in order for Finance to accurately report key results to the E-Commerce directors and Whistl Group management.

The Finance Administrator will provide a key supporting role in ensuring the business is able to achieve financial targets whilst fulfilling any legal and regulatory requirements.

**What's involved in this Finance Administrator role?**

**Provision of accurate and timely financial support**

Complete accurate and timely:

- coding and allocation of Royal Mail invoices/credit notes using an excel spreadsheet with general ledger journals.
- coding and allocation of Royal Mail monthly reseller/affiliates credit, using a spreadsheet and general ledger journal.
- transport allocation recharges using an excel spreadsheet and general ledger journal.
- purchase orders for Royal Mail invoices and credit notes for Whistl UK Limited.
- production of the quarterly balance sheet files for the E-Commerce Finance Division.

**Analysis / Queries**

Support the E-Commerce Finance team as directed to promptly resolve queries.

**Provision of fiscal information**

Help close the year-end accounts by performing specific year-end accounting tasks as required.

**Compliance reporting**

Assist with internal audits and external audits as directed by your line manager.

**Miscellaneous**
- Involvement in various company projects impacting the area and undertaking other reasonable duties as requested by your line manager.
- Organise own work to ensure monthly, ad hoc, and project deadlines are met and queries resolved promptly. Re-prioritise and reorganise work during the month as issues/queries arise and follow up actions are identified.

**Benefits**:

- Enhanced annual leave entitlement, starting at 31 days.
- Access to our prestige benefits and rewards portal.
- Long service rewards: both financial and leave based.
- Health cash plan
- Life Assurance Scheme
- Career development opportunities
- Access to a well-established Employee Assistance Programme.
- And other excellent benefits you'd expect from a market leader.

**Info**:
Monday - Friday 9am - 5.30pm, 37.5 hours a week. Becoming hybrid,

**Essential Skills**:

- IT Literate - proficient in the use of MS Office specifically MS Excel intermediate level, Pivot Tables, SUMIF, VLOOKUPs.
- Self-motivated, able to turn work around quickly whilst still maintaining excellent levels of accuracy and attention to detail.
- Able to plan and prioritise own workload to meet varied and demanding deadlines.
- Works collaboratively in a small team to deliver a high quality of service to stakeholders.
- Business focused, able to liaise well with the business and financial teams.
- Good attention to detail, with a high degree of accuracy in figure work.

**About Company**:
**Whistl** are a delivery management company providing efficient, high-quality and competitively priced services across Business Mail, Parcels, Fulfilment and Doordrop Media both in the UK and internationally. Distributing more than 4 billion items annually, we are market leaders in Downstream Access Mail (DSA) services handling over 50% of bulk business mail in the UK.

**Whistl** is a Disability Confident employer and is committed to equal opportunities for all in all of our employment policies and practices.

**Essential Requirements**:

- IT Literate - proficient in the use of MS Office specifically MS Excel intermediate level, Pivot Tables, SUMIF, VLOOKUPs.
- Self-motivated, able to turn work around quickly whilst still maintaining excellent levels of accuracy and attention to detail.
- Able to plan and prioritise own workload to meet varied and demanding deadlines.
- Works collaboratively in a small team to deliver a high quality of service to stakeholders.
- Business focused, able to liaise well with the business and financial teams.
- Good attention to detail, with a high degree of accuracy in figure work.