Accounts Payable Assistant

6 months ago

London, United Kingdom Encyclis Full time

Overview:
**JOIN US IN MAKING A REAL DIFFERENCE TO THE WORLD WE LIVE IN**:
**Who are ENCYCLIS?**:
ENCYCLIS, (formally known as Covanta Europe), is a leader in the energy from waste industry and we are looking for our next talented individual to join us on our continuous mission of achieving brilliant things

We generate sustainable electricity for homes and businesses from non-recyclable waste. The ash from the process is also recycled to become building materials, and metals are recovered for re-use.

Our facilities are some of the most advanced in the world They boast new, state of the art equipment and tools, ensuring safety is at the heart and its people are set up for success.

You will be joining a team of highly skilled, diverse individuals and a business that applauds their successes, loves idea sharing and values its people.

**We offer fantastic benefits here**:
**Responsibilities**:
**SUMMARY**: Assist with the day to day posting and processing of sales and purchase invoices, reconciliation of bank statements, preparation of payments, liaising with supplier and supporting customer queries. Within the Finance department, reporting to the Accounts Payable Manager and supporting the local team in the required area of analysis, administration and/or other as required.

**ESSENTIAL DUTIES AND RESPONSIBILITIES** include the following. Other duties may be assigned.

**Accounts Payable**
- Matching of all supplier invoices to corresponding PO’s and Delivery notes
- Process invoices on the accounting systems (PeopleSoft)
- Ensure all Suppliers/Vendors are correctly set up on the accounting system
- Support with Supplier Queries i.e. payment queries/ reconciling statements
- Record VAT correctly (exposure to intra EU and reverse charge accounting of VAT an advantage)
- Ensure standardization of practice across the entities and consistency with corporate policies and practices
- Maintain the accounting records in an orderly and timely manner

**Supplier Payment Processing**
- Preparation of invoices for approval prior to payment
- Support the submission of RCT payment authorisations
- Preparation of weekly payment run for authorisation
- Entering approved staff expenses and reconciling to the underlying receipts
- Reconciling approved credit card reports and booking into the accounting system

**Reconciliations**
- Ensure allocations of payments and receipts working with the necessary people to correct any errors
- Weekly bank reconciliation of bank accounts
- Ensure the AR and AP ledgers are maintained and cash is properly allocated
- Reconcile AR and AP to General ledger

**Accounts Receivable**
- Ensure all daily/weekly/monthly tasks are identified and completed as required
- Upload (from 3rd party platforms) the necessary data to process the weekly billing run
- Weekly reporting of AR ageing
- Deal with Level 1 queries from customers
- Assist in month, quarter and year end close processes, as necessary
- Post any deferred transactions

**Support Period End Reporting**

***
- Support a review period end VAT, AR & AP balance sheet reconciliations to ensure they are complete and up-to date and any differences reconciled
- Assist in ensuring all Inter-company balances in the AR and AP ledgers are identified and re-classed to the correct GL accounts
- Reconcile payments to VAT returns and support in the preparation of the VAT return and Interstat returns as and when required
- Support the Interco reconciliation process
- Support the revenue reconciliation process
- Assist in the timely submission of monthly cash flow forecasts.

**Other duties**
- Liaise with the purchasing manager and review purchase ordersPrepare ad hoc analysis as requested
- Support and contribute to ensuring the correct operation of the purchase order processing system
- Assist in identifying processes improvements
- Suggest and support opportunities for operational improvement
- Liaise with the local finance director to ensure that appropriate finance controls are in place and working

Qualifications:

- A minimum of two years’ experience in a comparable role
- Excellent communication skills
- An accounting technician qualification or similar would be an advantage
- Strong experience using accounting systems (PeopleSoft would be an advantage)
- Good time management and organisational skills / High attention to detail
- Ability to work independently with mínimal supervision under rigid time constraints
- Possess a high degree of initiative, self-motivation, commitment and resourcefulness
- Ability to deliver customer service that meets or exceeds customers' expectation
- Experience in the operation of VAT would be an advantage
- Strong Excel skills will be beneficial to support analysis

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