See more Collapse

Band 3 Administrative Support Staff, Endocrinology

1 month ago

Birmingham, United Kingdom University Hospitals Birmingham Full time

**Job overview**:
We are currently looking to recruit a Band 3 Administrative Support Staff to join our busy Endocrinology and Metabolism Department at the Birmingham Heartlands Hospital.

We are seeking for a dynamic, enthusiastic, motivated and pro-active individual to support our Endocrine Specialist Nursing Team. Successful applicant will be providing administrative support to the Endocrine Specialist Nurses and will be working closely with other medical secretaries and outpatient staff within the Endocrine, Diabetes and Metabolism Service (EDM) and will be expected to provide a professional and high quality clerical and administrative service at all times. This is a full-time fixed term post for 12 months.

**Main duties, tasks & skills required**:

- Provide administrative support to the Endocrine Specialist Nursing Team.
- Type all required correspondence relating to out-patient and day case appointments.
- Format any external transcribing and ensure correct storage.
- Maintain and update local and national databases as required and generate required report as agreed with the manager as required by the service.
- Type departmental correspondence /reports/minutes etc.
- Follow-up laboratory and radiology results/reports and ensure they are brought to the attention of responsible clinician/s for review and if necessary, to the patients' GP and are filed appropriately in patients' notes.
- Organise medical case notes as appropriate for the clinics and wards and return them to Medical Records Department as per the Trust's protocol.
- Receive enquiries from patients and staff, resolving straightforward enquiries and forwarding more complex issues to the most appropriate member of the team.
- Liaise the relevant departments regarding admissions, waiting lists and cancellations.
- Use the hospital electronic Patient Administration System (PAS) to update patients' records and update the waiting list as appropriate.
- Ensure accurate filing of patient records.
- Ensure essential case folders retained in the office are in correct identifiable order.
- Arrange patients' new and follow-up appointments as required using PAS system.
- Provide reciprocal cover for secretarial team during annual leave and sickness.

**About us**:
We are recognised as one of the leading NHS Foundation Trusts in the UK. Our vision is to Build Healthier Lives, and we recognise that we need incredible staff to do this.

Our commitment to our staff is to create the best place for them to work, and we are dedicated to:
Investing in the health and wellbeing of our staff, including a commitment of offering flexible working where we can;
Offer our staff a wide variety of training and development opportunities, to support their personal and career development objectives.

UHB is committed to ensuring that our staff are treated fairly and feel that they belong, by creating a kind and inclusive environment. This is about equity of opportunity; removing all barriers, including discrimination and ensuring each individual member of staff reach their true potential, achieve their ambitions and thrive in their work. This is more than words. We are taking action. Our commitment to an inclusive culture is embedded at all levels of the organisation where every voice is heard, driven by our diverse and active staff networks, and at Board level by the Fairness Taskforce led by our CEO. We nurture a culture which empowers staff to challenge discriminatory behaviours and to enable people to bring their 'whole self' to a kinder, more connected and bold place to work.

**Job description**:
*Please Note : For a detailed job description for this vacancy, please see attached Job Description*

**Person specification**:
**Qualifications**:
**Essential**:
GCSE or equivalent Pass English

Language
- RSA II or equivalent speed and

accuracy
- NVQ level II admin or equivalent skills
- Medical Terminology

**Experience**:
**Essential**:
Relevant secretarial experience to

include medical terminology.
- Demonstrates full understanding of

the key functions of a medical

secretary's role
- Demonstrate understanding of patient

confidentiality.

**Disclosure and Barring Service Check**:

We have other current jobs related to this field that you can find below

  • Endocrinology Support Secretary

    4 weeks ago

    Birmingham, United Kingdom Birmingham Women's and Children's NHS Foundation Trust Full time

    Endocrinology Band 3 - Endocrine Support Secretary 37.5 hours per week A vacancy has arisen for an admin support secretary in the Endocrinology Department at Birmingham Children’s Hospital. The post holder will play an important role providing support to Consultants, Specialist Nurses, Dieticians and Medical Secretaries within this busy...

  • Band 3 Secretary

    4 weeks ago

    Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: This is an exciting opportunity to join the Endocrinology Department at the Queen Elizabeth Hospital as a Secretary/Administrator. The is a post for 30 hours a week to offer support to Endocrinology Consultants/Specialist Nurses/ Health Care Professionals and the current administrative team. **Main duties, tasks & skills required**: To...

  • Consultants in Diabetes and Endocrinology

    1 month ago

    Birmingham, United Kingdom Sandwell and West Birmingham NHS Trust Full time

    CONSULTANT in Diabetes and Endocrinology We are seeking to strengthen our award winning Diabetes and Endocrinology team in preparation for the opening of the new Midland Metropolitan Hospital. The roles have opportunities to work in the new hospital as well as community settings. We are looking for enthusiastic forward thinking Drs who can contribute to the...

  • Endocrinology Support Secretary

    3 weeks ago

    Birmingham, United Kingdom Birmingham Women's and Children's NHS Foundation Trust Full time

    Job summary Endocrinology Band 3 - Endocrine Support Secretary hours per week A vacancy has arisen for an admin support secretary in the Endocrinology Department at Birmingham Children's Hospital. The post holder will play an important role providing support to Consultants, Specialist Nurses, Dieticians and Medical Secretaries within this busy...

  • Band 3 Ward Administrator

    5 days ago

    Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: An exciting opportunity has arisen for an enthusiastic, well-motivated forward thinking individual with a desire to demonstrate their knowledge, skills and expertise in the role as Administrator within the Diabetes and Endocrinology department in Ward 2 Heartlands Hospital Site at University Hospital Birmingham NHS FT to support the Ward...

  • Consultant in Endocrinology

    3 months ago

    Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: An outstanding opportunity to join the Endocrinology Team has presented itself. Due to streamlining of the endocrine service we are recruiting a Consultant Endocrinologist to join our dynamic, forward thinking team across all UHB sites. Clinical academic PAs available and also opportunities to "try before you sign" with NHS locum...

  • Locum Consultant in Diabetes and Endocrinology

    4 weeks ago

    Birmingham, United Kingdom Sandwell and West Birmingham NHS Trust Full time

    We have a broad MDT including nurses, dietetics, support workers and operational and administrative colleagues. We provide a number of specialist services across paediatrics, adults, antenatal, endocrinology, The Diabetes & Endocrinology services sits within the ambitious and welcoming Primary Care, Community and Therapies group which has direct and indirect...

  • Consultants in Diabetes and Endocrinology

    1 month ago

    Birmingham, United Kingdom Sandwell and West Birmingham NHS Trust Full time

    The patients we serve need your help. We have high levels of deprivation and a high prevalence of Diabetic and Endocrine diseases. They deserve the best care and we believe you can help us continue to provide it for them. Our brand new hospital is one part of a huge regeneration programme in the locality and we want you to be a part of creating the amazing...

  • Band 3 Medical Secretary

    1 month ago

    Birmingham, United Kingdom University Hospitals Birmingham NHS Foundation Trust Full time

    We are looking to recruit an enthusiastic and motivated band 3 medical secretary (37.5hrs per week) on a fixed term 12 months to join our friendly secretarial team within the Endocrine Department based at the Queen Elizabeth Hospital Birmingham.This is an exciting opportunity for an individual who relishes a challenge and is keen to use their own initiative....

  • Endocrinology Nursing Support Medical Secretary

    4 weeks ago

    Birmingham, United Kingdom Birmingham Women's and Children's NHS Foundation Trust Full time

    Job summary Endocrinology Band 3 - Support Secretary 30 hours per week A vacancy has arisen for an experienced, part-time support secretary in the Endocrinology Department at Birmingham Children's Hospital. The post holder will play an important role providing support to Consultants, Specialist Nurses, Dieticians and Medical Secretaries within...

  • Band 3 Administrator

    1 month ago

    Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: We are looking to recruit an enthusiastic and motivated Band 3, 30.5 hours, Diabetes Administrator within the Diabetes Department at University Hospital Birmingham. We have one post available at Heartlands Hospital. **Main duties, tasks & skills required**: You will be required to work to a high standard of accuracy and be able to...

  • Band 3 Team Administrator

    1 month ago

    Birmingham, United Kingdom Birmingham Community Healthcare NHS Foundation Trust Full time

    LEARNING DISABILITIES SERVICE - CENTRAL HUB, RIVERSIDE LODGE Permanent Team Administrator Band 3, part-time 16 hours per week We have an exciting opportunity for a Permanent Post Band 3 in the Learning Disabilities Service. The Learning Disabilities Service provides a range of services for people in the West Midlands to assist them in managing their...

  • Band 3 Administrator/co-ordinator

    1 month ago

    Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: We are looking for an excellent Band 3 administrator to join our Education Team UHB's School of Nursing, Allied Health Professionals and Midwifery have a vacancy for a part time (16 hours/week) Administrator within their Professional Development and Education Team. Are you quick to learn, proactive and able to provide excellent project and...

  • Band 3 Supporting Medical Secretary

    2 months ago

    Birmingham, United Kingdom Birmingham Community Healthcare NHS Foundation Trust Full time

    An opportunity has arisen for a Band 3 Medical Secretary (Supporting) to join our team within the Community Paediatric Administration Service in the Children and Families Division working with the Children in Care Team. Based at Heartlands Hospital CDC. This is a permanent Band 3 post offered on a full time basis, working 37.5 hours per week. This...

  • Band 3 Team Administrator

    1 month ago

    Birmingham, United Kingdom Birmingham Community Healthcare NHS Foundation Trust Full time

    An exciting opportunity has arisen within the Community Diabetes & CKD Teams for a full time Band 3 Team Administrator to join our busy administrative office. The team is part of Adult Community Services Division Specialist Services. The main duties include dealing with patient telephone enquires, booking appointments for community clinics and...

  • Band 3 Support Secretary

    1 month ago

    Birmingham, United Kingdom University Hospitals Birmingham NHS Foundation Trust Full time

    Band 3 Anticoagulation Support Secretary As a member of the team you will work closely with Clinical Nurse Specialists to support the smooth running of clinics and day to day administrative tasks. Excellent communication skills and the ability to deal with patients and relatives face to face and over the telephone. This role will occasionally require cross...

  • Band 3 Biologic Administrator

    1 month ago

    Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: There is an exciting opportunity to join our busy Admin team within the BRSAS team at Respiratory Medicine which is based at Heartlands Hospital. The Birmingham Regional Severe Asthma Service is a nationally commissioned service providing a highly specialist care delivery to patients across the country. We are one of the largest specialist...

  • Admin Support

    1 month ago

    Birmingham, United Kingdom Coventry and Warwickshire Partnership NHS Trust Full time

    Due to the current postholder promotion, an exciting opportunity has arisen within Learning Disabilities/Autism Directorate for a Band 3 Admin Support with the PA office at Brooklands. Combining high standards and commitment with experience and excellent communication both written and verbal alongside having exceptional organisational skills are essential...

  • Band 3 Administrator/co-ordinator

    1 month ago

    Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: An exciting opportunity has arisen for a Band 3 full time administrator to join the Community Paediatric Team based at Friars Gate. The post holder will have previous experience as an administrator and possess excellent organisation skills, and communications skills to ensure the smooth running of our service day to day. The post holder...

  • Band 3 Medical Secretary

    1 month ago

    Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: We are looking to recruit an enthusiastic and motivated band 3 medical secretary (37.5hrs per week) on a fixed term 12 months to join our friendly secretarial team within the Endocrine Department based at the Queen Elizabeth Hospital Birmingham. You must possess excellent organizational skills and be experienced in dealing with confidential...