Directorate Secretary

7 months ago


Sheffield, United Kingdom Sheffield Teaching Hospitals NHS Foundation Trust Full time

The post holder will be responsible for providing comprehensive secretarial and administrative support to the Directorate Management Team which includes the Deputy Operations Director, Service Manager, Operational Managers, and the Clinical Director as required. They will provide a key point of contact for all management related issues for the directorate.

Other duties will be to ensure efficient and effective running of the Directorate’s Management Team administration and be adaptable to change and to deal with sensitive and confidential business on behalf of the Senior Managers and take action as appropriate.

To prioritise and manage own workload.

To be the contact point for external and internal parties to access the Directorate’s Management Team, co-ordinating queries and responses to ensure that enquiries are dealt with in a timely, efficient, tactful, professional, and courteous manner.

Reconcile, at the end of each month, the Stereotactic Radiosurgery treatments performed at RHH and Thornbury Hospital.

In consultation with the Clinical Director prepare the agenda and be responsible for taking and transcribing the formal minutes of the full Neurosciences Directorate meeting, held every 4 months.

In consultation with the Clinical Director prepare the agenda and be responsible for taking and transcribing the formal minutes of the monthly Academic Directorate Executive meeting.

In consultation with the Academic Director prepare the agenda and be responsible for taking and transcribing the formal minutes of the monthly Academic Directorate Research and Teaching Executive meeting.

You will be working for an organisation which values and respects all its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.

Please view the attached Job Description and Person Specification documents for full details regarding this post.


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