Pa to Cas Matrons

2 weeks ago

Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

Band 4

**Main area**
- CAS
- **Grade**
- Band 4
- **Contract**
- Permanent
- **Hours**
- Full time - 37.5 hours per week
- **Job ref**
- 164-5156514**Site**
- City campus NUHT
- **Town**
- Nottingham
- **Salary**
- £23,949 - £26,282 pro rata per annum
- **Salary period**
- Yearly
- **Closing**
- 11/04/2023 23:59Job overview

A full time Band 4 PA in the CAS Matrons department based at the City, campus has arisen.

We are looking for an enthusiastic and conscientious team player. You will be able to work under pressure, have excellent word-processing, written and verbal skills with excellent time-management and organisational skills. You will be able to prioritise your workload throughout the day. You will be able to demonstrate a clear understanding of confidentiality issues and your behaviour will be consistent with the Trust’s Values and Behavioural standards.

Main duties of the job

In addition to the below summary you need to familiarise yourself with full Job Description and Person Specification documents attached to this advert.

Working as part of a team the post-holder will provide a comprehensive secretarial and administrative service to the Matron team, managing diaries, meetings and commitments. You will use your judgmental skills to prioritise tasks and deal with incoming mail and report management. Duties include; data entry and timesheet management, word processing clinical and non-clinical letters, communicating with the management team, inbound and outbound telephone calls, liaising and cross cover and mentoring new staff.

Working for our organisation

The PA is an integral part of the Matron team.
CAS have a management team that is supportive, innovative and proactive in ensuring a high quality service. CAS are keen to encourage developments in line with Trust policy and working in new ways. CAS recognise responsibility to ensure that staff are developed and stimulated within their environment in order to achieve vision and deliver care that reflects the values and behaviours of the team.

Detailed job description and main responsibilities

Use judgement and initiative to prioritise the importance/urgency of tasks within defined guidelines

Data entry and timesheet management

Establish and maintain admin systems/databases

Dealing with incoming mail, results/reports management

Attending/organising meetings, take minutes.

Key point of contact for Matron team

Communication link to directorate management team

Dealing with consultant queries/visitors, managing consultant diary.

Telephone calls inbound/outbound relating to wards/staff, in a confidential manner.

Typing of non-clinical letters as required.

To support and mentor new staff.

Share responsibility with line manager for own personal development.

Undertake HR related tasks, appraisals and recruitment.

Undertake any other duties which may be reasonably required.

Person specification

Training and Qualification

Essential criteria
- Minimum GCSE Grade C in English language and Maths

Desirable criteria
- RSA 111 word processing or NVQ 3 in admin

Experience

Essential criteria
- Previous experience in Microsoft office
- Proven administrative or secretarial experience including diary management

Desirable criteria
- Knowledge of NUH computer systems

Analytical and judgement skills

Essential criteria
- Experience of using reports to analyse data

Desirable criteria
- confidence to problem solve and raise concerns when necessary
- _________________________________________

Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience. Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we serve.

**Salary**: The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.

At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.

ID and Right to work checks: NUH authenticate all ID and right to work documentation such as passports, visa’s and driving license through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.

Consent:

- Transfer of information: If I have previous NHS service - I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the **

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