Haematology Outpatient and Daycase General

3 weeks ago

Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

Band 3

**Main area**
- Haematology
- **Grade**
- Band 3
- **Contract**
- Permanent
- **Hours**
- Full time
- Part time

37.5 hours per week (Saturday and Bank Holiday cover on a rota basis.)
- **Job ref**
- 164-5150963**Site**
- Nottingham City Hospital
- **Town**
- Nottingham
- **Salary**
- £21,730 - £23,177 per annum
- **Salary period**
- Yearly
- **Closing**
- 05/04/2023 23:59Job overview

Due to staff progression we have two positions available.

You will need to familiarise yourself with full Job Description and Person Specification documents attached to this advert.

The post holder will be required to work within the Nottingham University Hospital’s Haematology Department at the City campus and take responsibility for: managing the day case waiting lists in accordance with the Trust waiting list targets, and handling associated telephone calls.

A good telephone manner with the ability to show initiative and flexibility in answering queries from patients, nursing staff and doctors is essential as well as an efficient and empathetic manner.

You will be based in a Day Case reception setting and have patient face to face contact on a daily basis.

Main duties of the job

Responsible for adding/removing patients to the NUH waiting list and co-ordinating/booking admission to hospital, using hospital IT systems, e.g. Medway PAS and Bookwise.

Responsible for maintaining accurate records to ensure all admissions for elective procedures are outcomed and completed on Medway PAS, in line with the Trust Access Policy.

Working for our organisation

This is a unique opportunity to join the experienced CAS Division, delivering high quality administrative support for the Haematology department. You will join a busy and friendly team and you will be required to work alongside consultants, nursing teams, clinical teams, managers and administrative teams across the specialty.

Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience. Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we serve.

Detailed job description and main responsibilities

Responsible for adding/removing patients to the NUH waiting list and coordinating/booking their admission to hospital, using hospital IT systems e.g. Medway PAS/Bookwise.

Ensure patients are added to correct waiting lists using hospital standard operating procedures, Medway PAS

Working to agreed protocols to negotiate patient admissions for day case procedures.

Provide appropriate confirmation of TCI to patient, along with any relevant supporting information.

Ensure all relevant patient information is recorded on the Trust’s IT systems and updated accordingly in line with Trust Access Policy and Procedures.

Ensure RTT patient data is accurate at all times

Produce admission lists for nurses.

Ensure adherence to the Trust Waiting List Policy with regard to National and Trust Targets for waiting times.

Provide non-clinical advice regarding hospital admission to patients seeking further advice from the Consultants or lead nurses as required.

Be responsible for adherence to the Trust Access Policy with regard to National and Trust Targets for waiting times

In conjunction with the appropriate managers, liaise with external healthcare providers to facilitate the timely admission of patients.

Be responsible for identifying potential breaches against Trust waiting list targets, and taking timely and appropriate action to avoid the breach.

Liaise with clinical staff to ensure the availability of any specialist equipment as required.

Work flexibly and provide cross cover for colleagues in the Directorate.

Undertake any other duties and responsibilities, which may reasonably be required.

Deputise for the Waiting List Coordinator where appropriate

Participate in appraisals and personal reviews and work to achieve agreed set objectives.

Participate in appropriate training and development activities.

Participate in team, professional and personal development activities.

Undertake any other duties, which may reasonably be required

Person specification

Training & Qualifications

Essential criteria
- GCSE Level or equivalent standard in Maths/English

Desirable criteria
- Experience of hospital systems such as MEDWAY NOTIS, Medical Office and Bookwise.

Experience

Essential criteria
- Understanding of the importance of confidentiality
- Recent Administration experience
- ability to multi task
- competent computer skills

Desirable criteria
- Customer service experience
- recent NHS experience
- knowledge of Hospital systems
- Demonstrate knowledge of waiting list processes

Communication and relationship

Essential criteria
- Willing and able to work as part of a team
- Ability to prioritise workload and use own initiative
- Ability to communicate verbally in a clear and eff

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