Administrative Assistant

3 weeks ago


Winchester, United Kingdom DAC Beachcroft Full time

Job Introduction
DACBeachcroft is looking for an Administrative Assistant to join our Clinical Risk team based in Winchester.

Reporting into the Secretarial Team Leader, the role provides administrative and file management support across the team. Work will come either directly from the lawyer or through the Team Leader or Secretaries. The role is accountable for establishing and maintaining an ongoing service-based relationship with the team they support recognising and translating the needs and expectations into a responsive service.

Main Responsibilities
**_ Client Relationship Management_**
- Taking instruction to undertake admin tasks relating to client relationship management.
- Responsible for ensuring current knowledge of client specific protocols and processes, and building these into current practices.

**_Administrative_**
- File management - updating and maintaining all electronic files, ensuring documents are filed correctly and named in line with the business-wide naming convention and the correct folder structures are adopted.
- File opening - ensuring matters are set up on case management system and accounts system in line with clients’ SLA.
- Checking incoming post - ensuring on Visualfiles that items are named correctly and filed either in retained PG&R files or batched post for Office Services to retain.
- Undertake all file closing/archiving procedures ensuring compliant at all times.
- Processing all work for the paralegal team.
- Assume responsibility for basic financial administration relating to cases.
- Maintain accurate management and client information on an ongoing basis, in line with client and location protocols.
- Handle confidential information in line with the firm’s data security protocols.
- Electronic File History Bundling and sending to costs draftsman using PDF docs binder and Sharefile.
- Uploading to client's case management systems.
- Dealing with all instructions to counsel and experts for lawyers.

**_Communication_**
- Liaising with fellow team members on workloads and ensure deadlines are consistently met.
- Answering internal calls for other members of the team.

**_Financial_**
- Assisting with expenses as required.
- Checking accounts system

**_Processing_**
- Responsible for managing priorities and workloads to ensure deadlines are met. Liaising with Team Leader where challenges arise.
- Checking client and internal data for accuracy.
- Ensuring compliance with firm wide/department policies and procedures.

**_Customer Service_**
- Attending team meetings.
- Liaising with lawyers and Team Leader to take instruction and liaise on work requirements.
- Consistently and appropriately update service users on progress where appropriate.
- Travel Champion for the team, booking hotels and flights.
- Relevant office-based administration experience.
- An aptitude for administration management and processes, with experience of working with document management/case management systems.
- Intermediate knowledge of Microsoft Office.
- An effective communicator with the ability to liaise with internal and external clients in a professional manner; striving to provide exceptional service at all times.
- Good organisational skills and ability to manage own time effectively within a fast-paced environment.
- Conscientious, taking personal responsibility for own work and accountability for its delivery and quality.
- Positive can-do attitude with the ability to adapt to change.
- Excellent attention to detail.
- Customer/client service focused.
- Proactive, professional and flexible approach to work.
- Keen to develop over a period of time with a willingness and ability to learn.
- Excellent team player, sharing in team goals to provide excellent quality and efficiency of service, with a willingness to take on new responsibilities and challenges.

About The Company
We are a leading international legal business with over 2,500 colleagues and a diverse range of capabilities. We have 11 offices in the UK as well as offices in Dublin, Madrid, Paris, Singapore, Chile, Colombia, Mexico and Miami. We also have associations/alliances with firms in Malaysia, Brazil, Peru, Argentina, Central America, the USA, Australia and Germany.

We are a broad-based commercial firm with a strong heritage in insurance, health and real estate. This is complemented by a fast-growing Business Advisory capability. We represent a wide range of clients, ranging from household names to government departments and NHS bodies. We act for all of the UK’s top-ten insurers, we are market leaders in the provision of strategic, commercial and regulatory advice to providers and commissioners in the health sector, and in real estate we advise all of the UK’s top-12 housebuilders.

We have an impressive legal pedigree, with 142 Chambers UK 2021 practice area and individual lawyer rankings. In Legal 500 UK 2021, the firm received a top tier ranking for 37 of its practice areas, and 58 DACB lawyers were singl



  • Winchester, United Kingdom Vita Play Limited Full time

    **Administrative Assistant** **Job Summary** **An exciting opportunity to join our expanding team in this niche but thriving industry.** The Administrative Assistant is responsible for providing administrative support to their Sales Manager. Duties include assisting with office activities, answering phone calls and providing support to the sales executive...


  • Winchester, United Kingdom Square One Group Full time

    About us**:Square One Group establish in 2022 specialising in Extensions, Renovations, Loft Conversions, Bathrooms, Kitchens, and all Bespoke Carpentry needs. Square One 'Projects', 'Electrics' & 'Decorating' is a unique entity with a mission to enhance the spaces where people live and work. We offer our clients a seamless and comprehensive installation...


  • Winchester, United Kingdom Tate Full time

    We are looking for a professional services Administration Assistant to join this very busy team in central Winchester. The team are supportive and lovely, and they are looking for more Administration support across the team. The offices are stunning and in a fantastic location within Winchester. The role will offer a hybrid working pattern with three days in...


  • Winchester, United Kingdom Tate Full time

    We are looking for a professional services Administration Assistant to join this very busy team in central Winchester. The team are supportive and lovely, and they are looking for more Administration support across the team. The offices are stunning andin a fantastic location within Winchester. The role will offer a hybrid working pattern with three days in...


  • Winchester, United Kingdom RECRUITMENTiQ Full time

    RECRUITMENTiQ are delighted to be working with a Church based in Wincester, and they are seeking an Administrative Assistant. The Church is an ecumenical church formed in 1974. They meet in a Grade II listed building in Jewry Street, refurbished in 1989-1991 to include a hall, meeting rooms and a coffee bar. The hours will total 10 per week and it is...


  • Winchester, United Kingdom Connect2Hampshire Full time

    Administrative Assistant - Payments Team - Hampshire County Council Winchester - Hybrid Role Full-Time, Monday - Friday About the role Day-to-day management of income and expenditure of departmental accounts set up by the Admin Officer. Management of all other finance and administrative tasks as identified below. Tasks Receive and deal with payment queries...


  • Winchester, United Kingdom Rathbones Group Plc Full time

    Company description:A rewarding place to work. At Rathbones, We invest in everyone's tomorrow that includes our people. We are always looking for future talent, and we can help you build a rewarding career with clear paths to progression and the opportunity to share in the success of our business.Job description:Job Title: Administration Assistant Location:...


  • Winchester, United Kingdom Rathbones Group Plc Full time

    Company description:A rewarding place to work. At Rathbones, We invest in everyone's tomorrow that includes our people. We are always looking for future talent, and we can help you build a rewarding career with clear paths to progression and the opportunity to share in the success of our business.Job description:Job Title: Administration Assistant Location:...


  • Winchester, United Kingdom Connect2Hampshire Full time

    **Senior Administrative Assistant**Winchester/Hybrid 37.5 hours per week, Monday - Friday The position will be supporting teams of social care practitioners, in an administrative capacity to enable the effective and timely delivery of services to service users, colleagues and other stakeholders. **Would you like to be part of team responsible for making a...


  • Winchester, United Kingdom South East Reserve Forces' and Cadets' Association Full time

    Hampshire and Isle of Wight Army Cadet Force has 47 detachments covering the whole of Hampshire and the Isle of Wight. Cadet Administrative Assistants provide facilities and administrative support to the detachments as members of the Professional Support Staff. This is a varied and interesting role based at Winchester (HQ) and Southampton, which would suit...


  • Winchester, United Kingdom Eris Media Solutions Ltd Full time

    At Eris Media Solutions Ltd (Eris), we are seeking a Data and Administration Assistant who will be responsible for the following key tasks: - To support our CRM & Data Executive in the management of key company data, being details of our “stock” over of 600k homes. Good management of this data allows us swiftly to match stock to the most appropriate...


  • Winchester, United Kingdom Connect2Hampshire Full time

    Coroners are independent judicial officers who are responsible for investigating violent, unnatural, or sudden deaths. Their role is to establish who has died, and how, when and where they died. Coroners have a duty to investigate a death and if necessary,hold an inquest. The Administrative Officer role is key to the Service, providing a high quality admin...


  • Winchester, United Kingdom HCC Full time

    **Job Details**: **Salary Range**:£21,190 - £22,215 per annum - **Work Location**: Elizabeth II Court, Winchester - **Hours per week**: 37 - **Contract type**:Temporary until 31 March 2024 - **Closing Date**:2 April 2023 - **Interview Date**: 14 April 2023**The Role**: An exciting opportunity for an experienced administrator to provide first point of...

  • Administrator

    2 months ago


    Winchester, United Kingdom Page Personnel Finance Full time

    My client who is based on the outskirts of Winchester is looking for an Administrator to join their busy sales team on a permanent basis. **Client Details** **Description** As the Sales Administrator you will be responsible for: - Working closely with the sales team to support them on daily administration tasks - Completing new line forms and collating...


  • Winchester, United Kingdom HCC Full time

    **Job Details**: **Salary Range**: £21,190 - £22,215 pro rata per annum - **Work Location**:Northfields House, Twyford (near Winchester) Currently remote working - **Hours per week**: 37 (flexible or part-time working patterns and job shares considered) - **Contract Type**: Permanent - **Closing Date**: 07 May 2023**The Role**: **Are you able to offer...


  • Winchester, United Kingdom Hampshire County Council Full time

    **We have Customer Service and Administration career opportunities within our Shared Service Centre!** Our Shared Service Centre supports over 100,000 customers in Hampshire County Council and other Councils, Schools, Fire and Rescue Services and Hampshire and Isle of Wight Constabulary. We are recruiting to **customer service** and **administration**...

  • Project Administrator

    16 hours ago


    Winchester, United Kingdom Tate Recruitment Limited Full time

    **Projects Administrator**: - **Winchester City Centre**: - ** Salary up to £32k depending on experience**: - ** Globally renowned Engineering Company**: - ** Friendly team environment** *** Are you looking for your next role as a Projects Administrator ? Would you like to work for a highly successful business at their offices in Winchester ? Do you...


  • Winchester, United Kingdom Collegiate AC Ltd Full time

    **Please note that this role is based on 20 hours per week** **About Collegiate** Collegiate AC is the UK’s leading operator of luxury student accommodation, working closely with their partners to deliver an exceptional student experience in some of the most innovative schemes in leading University towns and cities. The key to Collegiate’s rapid...


  • Winchester, United Kingdom Connect2Hampshire Full time

    To develop and implement a comprehensive, effective and efficient administrative support involving processing of confidential and sensitive documentation within tight timescales to meet business requirements within a busy HR administrative team. **Role Responsibilities** - Undertake administrative and office-based tasks as required, including filing, -...


  • Winchester, United Kingdom HCC Full time

    **Job Details**: **Salary Range**:£23,703 - £26,401 per annum - **Work Location**: Hybrid working Home / Elizabeth II Court, Winchester - **Hours per week**: 37 - **Contract Type**:Permanent - **Closing Date**:26 March 2023 - **Interview Date**:31 March 2023**The Role**: - As a result of a service reorganisation Hampshire County Council are recruiting for...