Commercial Administration Assistant

1 week ago

Ashford, United Kingdom QinetiQ Full time

**Job title**: Commercial Administration Assistant

**Location**: Ashford, Kent

**Company**: QinetiQ Target Systems

**Salary**: Competitive

**Hours**: 37 hour per weeks, hybrid working available

About the role

We are currently recruiting for an Administration Assistant to join QinetiQ Target Systems (QTS) within our Commercial Team. QTS is a wholly owned subsidiary of QinetiQ Group PLC, specialising in the design and manufacture of a range of state-of-the-art Unmanned Aerial and Surface Target systems, including the world-leading Banshee target.

QTS targets are used to enable realistic weapons test and evaluation and operator training in over 40 countries worldwide, with QTS providing a complete managed service in over 15 of these countries.

What will I be doing?

**Duties will include**:
Act as a liaison between designated customers and QTS, address and resolve technical and support issues raised or identified for the customer.

Receive customer enquiries and prepare quotations in response.

Ensure the Customer Relationship Management (CRM) system is kept up to date.

Review and revise Commercial Department procedures.

Maintain a GDPR data base and conduct and annual communication to contacts.

Review Requests for Proposal (RFPs). Liaise with the relevant departments with regard to contractual, field services, production, quality, and design requirements. Generate proposals based on information gathered including pricing, contractual and time schedule requirements. Obtain authorisation and arrange submission of proposals.

Attend any necessary training courses relating to QTS products and services.

Attend internal meetings as and when required.

Ensuring customer equipment repairs are administered correctly, monitored on a regular basis and completed in a timely manner.

Administration duties including electronic filing.

Maintain proposal register and ensure relevant documents are present in commercial folders.

Loading orders on Manufacturing Resource Planning (MRP) system.

Tracking quote and contract approvals.

Keep commercial department templates up to date.

Assist during quality system audits.

Maintain the Sales, Inventory and Operations Planning report.

What do I need?

You will be qualified to GCSE level, or equivalent, in maths and English and have experience in generating commercial quotations/proposals.

You’ll also have good oral and written communication skills and demonstrate a high level of ethical behaviour in exercising judgement and discretion in matters of significance.

**We also ask that you**:
have a positive and enthusiastic attitude.

be able to work independently and to manage demands and priorities.

be able to work as part of a team and provide effective support to a diverse range of people.

have an understanding of finance and commercial contracts.

are proficient in Microsoft Office including Word and Excel.

have, or be willing to learn, a good understanding of company product range and services.

What else do I need to know?

Joining QinetiQ offers you an opportunity to work on a broad range of exciting defence-based projects, with vast career progression across a global organisation, in addition to competitive personal and professional benefits.

**You’ll receive a competitive salary and benefits package**: our basic salaries are very attractive, as we constantly review what’s happening in the market.

The range of benefits we offer include adaptive and flexible / hybrid working, ample holiday entitlements, generous employer pension contributions, enhanced Maternity and Paternity Pay, and the ability to purchase discounted Health Cash Plans, Private Medical Insurance, and Dental Insurance, plus much more.

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