Office Administrator/assistant

1 week ago


Ashford, Kent, United Kingdom Martin Tolhurst Solicitors Full time

JOB DESCRIPTION - OFFICE ADMINISTRATOR / ASSISTANT - TO SUIT A SCHOOL OR COLLEGE LEAVER
Purpose - To assist and support fee earners with general administrative/typing duties and reception duties when required.

Job description
This role involves but is not limited to, and may vary slightly due to office/fee earner requirements:

  • Meeting and greeting clients and answering the phone
  • Using the firm's integrated Case Management System (Proclaim) for the effective processing, delivery and storage of information
  • First contact administration
  • Taking and processing of incoming payments
  • Prepare post for despatch
  • When required take special deliveries to the Post Office and to the bank
  • Undertake photocopying tasks
  • Deliver messages when required
  • Assist colleagues with any other administration/typing duties
  • Provide refreshments when asked to do so

Requirements:

  • Good educational standard preferred with an eye for detail
  • Good use of initiative and able to prioritise your workload
  • A good working knowledge of Word is required as are keyboard skills.
  • Have Accurate typing skills (a Legal secretarial qualification is desirable)
  • Good communication skills with a confident, friendly and outgoing manner both over the phone and in person
  • IT competency
  • Own transport is essential
  • You will need to be smart in appearance with a pleasant and friendly manner

Benefits:

  • Cycle to work scheme
  • Free parking
  • Onsite parking

Schedule:

  • 8 hour shift
  • Day shift
  • Monday to Friday

Supplemental pay types:

  • Bonus scheme

Licence/Certification:

  • Driving Licence (preferred)

Work Location:
In person
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