Corporate Reception and Facilities Co-ordinator

3 weeks ago

London, United Kingdom Brook Street Full time

We are currently recruiting for an experienced Reception and Facilities Coordinator to supervise our clients London office
Based in the City of London, our client is a high profile International Software company and your role will be to ensure the Reception and Office Facilities functions are working to their high standards.

This is a multi-tenanted building and this office is based on the top floor

This is NOT a Facilities Manager role but requires someone who can co-ordinate the office to ensure it runs smoothly and professionally. You will be based 5 days per week in the City office
Working alongside and supervising, but not managing the corporate receptionist your duties will include:
**Front of House Supervision**
- Coordinating the Front of House service including meeting/greeting visitors and colleagues, of meeting room bookings, room set up and hospitality.
- Arrange, organise and manage catering for meetings when required
- Project manage customer and employee events when required.
- Raise Purchase Requisitions & monitor invoices for office purchases e.g., stationery, business cards, furniture, courier, etc following the Global Procurement process. Managing, forwarding and filing of all invoices received.
- Maintain awareness of the work space at all times and respond to colleague requests in a professional and friendly manner maintaining records of requests and providing status updates. Liaise with building management/landlord's agent when required
**Facilities Management & Health and Safety**:

- Manage all compliance and issues in relation to health & safety. Report any concerns or incidents to the Workplace Health & Safety Manager.
- Undertake facilities administration, including but not limited to ensuring vendor/supplier paperwork and liability insurance certificates are up to date and held on file prior to any works commencing, maintain maintenance schedule, asset register, updatingelectronic maintenance records held in SharePoint, vendor/supplier database, method statements etc.
- Ensure all office communication is up to date and in line with company expectations and have relevant, in date information always displayed. Including, but not limited to, office notice boards, Clip frames, floor maps, and fire warden / first aid lists.
- Managing seating plans, including hot desking and visitor co-ordination.
- Supervise office cleaner/janitor to ensure office, meeting rooms & pantry areas are clean and tidy.
- Responsible for ensuring sufficient supplies of common stationery items and consumables in stock room and around the site.
**And what about you?**
They are looking for a strong communicator who can work at all levels - both internally and externally who can solve problems and issues and is more than capable of multi-tasking.
You will have previous reception and administration experience with Workplace Experience/Facilities and Health and Safety experience and have an awareness and understanding of Facilities and Health & Safety Regulations.
They need someone who can work well under pressure and to meet deadlines who is approachable and willing to immerse themselves into the role, culture and company values
They are offering a great salary starting at £30,000 for someone who is looking to take on extra responsibility right upto £43000 for someone who has a number of years experience and skills in this field

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