Executive Coordinator to The Board and CEO Office

4 days ago

Dover, United Kingdom Migrant Help Ltd Full time

**About Migrant help**

Migrant Help is a leading charity that has been established for over 50 years and delivers a range of support and advice services to migrants across the UK. Our vision is for a global society that protects vulnerable migrants, treats them with respect andenables them to reach their full potential.

We are currently looking for an Executive Coordinator to Board and CEO Office on a Permanent Contract.

We place a high value on employees in relation to the work that they do and the benefits the organisation offers, with an ethos of being a Great Place to Work.

**These are some of the benefits we offer**:

- Flexibility and work life balance
- Enhanced family friendly provisions
- Additional holiday entitlements
- Perkbox benefits
- Non-contributory pension scheme

**The Role**:
Reporting to the Chief of Staff, the purpose of this role is to provide effective and efficient support to the Board of Trustees (BoT), CEO, Chief of Staff and Director of Asylum Services. You will provide a welcoming, professional environment for the relevantinternal and external stakeholders, organising and coordinating senior administrative activity and support special projects, as required.
The post-holder must be highly organised and enjoy working in an environment that is values-led and community orientated. The ideal individual will have the ability to exercise good judgement and use their initiative. The post-holder will have strong writtenand verbal communication, excellent administrative skills, demonstrable organisational skills and the ability to maintain a balance among multiple priorities. In addition, they will manage their own workload, anticipate future requirements and handle matterswith the upmost confidentiality, discretion and professionalism.

**Duties and responsibilities**
- ??Provide support with diary management and scheduling of key meetings, organising travel and expenses, depending on the preferences of the individual post holders
- Organise virtual and in-person meetings including preparing agendas, booking and setting up of meeting rooms, arranging refreshments, taking formal minutes for the Board, Committees and the Senior Management Team (SMT)
- Circulate minutes after meetings in a timely fashion and follow up on subsequent actions
- Prepare and distribute papers for meetings in advance, as required
- Maintain an up-to-date record of all required governance papers including statutory registers
- To maintain an electronic database of documents accessible to the Trustees
- Coordinate the recruitment and induction process of new trustees
- Handle internal and external queries
- Support SMT meetings - prepare agendas, distribute papers, minute-taking and technical help in preparing professional-looking documents
- Coordinate engagement activities between SMT and staff e.g. Coffee with Colleagues, monthly Q&A with staff and Twinning. Working with the Communications team as required.
- Manage presentation and appearance of the management office space with the support of the Facilities Manager
- Work closely with other EAs as required, providing cover where required

**Support to the Director of Asylum Services**
- Assist with travel and expenses administration
- Organise external and internal meetings (booking rooms, arranging refreshments, attendee list)
- Minuting Quality of Service Committee and key external meeting

**General/Project Management**
- Complete desk-based research, and manage special projects as required
- Attend events and meetings that are at times organised outside of normal working hours. The post holder will be expected to attend Board and Committee meetings in person or virtually, as required. Also, overnight stay on occasion (max. 1 to 2 times a year)
- Contribute to the overall success of the organisation in accordance with Migrant Help aims, values, objectives and strategy
- Promote equality, diversity and Migrant Help values in all actions and activities
- Demonstrate behaviors required of senior Executive’s support team
- Complete ad hoc duties, as deemed reasonable
- Act as budget holder and authoriser of spend for stationary supplies

Migrant Help is committed to safeguarding those we provide a service to, applicants will have to undergo strict vetting procedures throughout different stages of the recruitment process.

**Special Requirements**:

- Reference and Identity checks including Right to Work in the UK
- Counter Terrorist Check (CTC)

**The applicant must**:

- Be able to provide documents to show their right to work in the UK ie valid passport or other right to work documents such as work visa, settled status document, certificate of registration, naturalization as a British citizen, Biometric Residence Permitetc.
- Provide full employment history for the previous 3 years and/or suitable documentation to cover any gaps in employment

?

  • On Board Partnerships Reporting Executive

    11 hours ago

    Dover, United Kingdom P&O Ferries Full time

    **The role** **This is a 12 month fixed term contract role** We are currently looking for a reporting executive to work with our on board partners (OBS) to help support the data manager in the day to day reporting, cultivation and maintenance of OBS data. This will allow the business to have the necessary information,reports and dashboards to monitor...

  • Executive Assistant

    2 weeks ago

    Dover, Kent, United Kingdom Intermountain Healthcare Full time

    About the RoleWe are seeking an experienced and dynamic Senior Executive Assistant to provide high-level administrative support to our Peaks Region Associate Chief Medical Officer team. This is a highly visible position that directly interacts with senior leaders, as well as members of the community on behalf of our executive team.Key ResponsibilitiesPartner...

  • Administrative Coordinator

    2 weeks ago

    Dover, Kent, United Kingdom Fawkes and Reece Full time

    Company Profile">Fawkes & Reece is a leading construction company that prides itself on delivering high-quality projects.">About the Position">We are currently seeking an Administrative Coordinator to join our construction team, providing exceptional support to our clients and colleagues.">Key Responsibilities">The successful candidate will maintain accurate...

  • Financial Services Coordinator

    2 weeks ago

    Dover, United Kingdom Office Angels Full time

    Company OverviewA renowned staffing agency, Office Angels, is seeking an exceptional Part Time Appointment Coordinator to join their dynamic team. This 3-month fixed-term contract offers the perfect opportunity for a motivated individual to gain valuable experience in a fast-paced sales environment.Salary£22,000 per annum (pro-rata), based on a 21-hour...

  • Office Operations Specialist

    2 weeks ago

    Dover, Kent, United Kingdom Fawkes and Reece Full time

    **Opportunity Summary**Fawkes and Reece offers a challenging opportunity for an Office Operations Specialist to support the wider team in preparation for quarterly board meetings.The successful candidate will have experience in organizing travel, accommodation, and logistics, as well as updating the intranet, social media, and website.

  • Office Operations Coordinator

    7 days ago

    Dover, Kent, United Kingdom JCC Greater Boston Full time

    About the Role">As an Office Operations Coordinator, you will play a critical role in ensuring the efficient operation of our summer camp office. You will provide administrative support, maintain accurate records, and coordinate camper transportation plans.">Key Responsibilities">">Manage office supplies, maintaining an organized workspace and ensuring all...

  • Medical Office Coordinator

    2 weeks ago

    Dover, Kent, United Kingdom Intermountain Healthcare Full time

    Job OverviewAs a Medical Office Coordinator at Intermountain Healthcare, you will play a vital role in ensuring timely and accurate billing, follow-up, and resolution of payment issues related to patient accounts. This position requires strong communication and organizational skills to coordinate patient encounters and manage multiple system applications.Key...

  • Campaign Planning Executive/coordinator

    11 hours ago

    Dover, United Kingdom Interpersonnel UK Ltd Full time

    Campaign Planning Executive/Coordinator (Hybrid working) **Salary**: up to £25k DOE +benefits **Job summary**: This exciting position offers an opportunity to drive and own the development of campaign planning and analysis to support the successful delivery of Marcomms for our client and it’s subsidiaries. This is a key cross-functional role requiring...

  • Boarding School Medical Director

    2 weeks ago

    Dover, Kent, United Kingdom The Duke of York s Royal Military School Full time

    About the OpportunityWe are seeking a highly experienced and qualified Senior Healthcare Manager to join our team at The Duke of York's Royal Military School. This is a challenging and rewarding role that requires operational hours during term-time and collaboration with partner agencies to ensure continuity of healthcare services.The successful candidate...

  • Head of Health, Safety

    6 months ago

    Dover, United Kingdom DP World Full time

    **We are recruiting for a Head of Health, Safety & Security to direct, lead, manage and develop Health, Safety and Security across P&O Ferries Division Holdings (Group) that reduces incidents, drives continuous improvement and mitigates operational risks. others.** **The role will require travel to P&O Ferries ports and vessels.** **About the role**: The...

  • C-Suite Executive Secretary

    2 weeks ago

    Dover, Kent, United Kingdom Intermountain Healthcare Full time

    About the PositionWe are seeking an experienced Senior Executive Assistant to join our Peaks Region Associate Chief Medical Officer team at Intermountain Health. This is a key role that requires exceptional organizational and communication skills, as well as the ability to work effectively in a fast-paced environment.Key ResponsibilitiesProvide high-level...

  • Community Outreach Coordinator

    3 weeks ago

    Dover, Kent, United Kingdom AMERICAN SENIOR BENEFITS LLC Full time

    Join Our Team as a Community Outreach CoordinatorWe are a leading insurance marketing organization in America, dedicated to helping individuals and families achieve financial security through expert insurance guidance. Our team is passionate about building strong relationships with clients and delivering exceptional service. We are now seeking a highly...

  • Civil Engineering Operations Coordinator

    2 weeks ago

    Dover, Kent, United Kingdom Anderselite Full time

    Anderselite is working with a specialist engineering services client to find a qualified Civil Engineering Operations Coordinator for their Dover, Kent office. As a key member of the project team, you will coordinate the execution of civil engineering projects, ensuring they meet safety, quality, and environmental standards.About the RequirementsCoordinate...

  • Financial Services Support Specialist

    7 days ago

    Dover, Kent, United Kingdom Office Angels Full time

    We are seeking a highly motivated Financial Services Support Specialist to join our team at Office Angels. The successful candidate will have excellent communication skills, a proactive approach, and a passion for generating leads and driving sales campaigns.Key Responsibilities:Generating Leads: Proactively contacting customers to provide exceptional...

  • Hmrc - Trainee Intelligence Officer - Tackling

    6 months ago

    Dover, United Kingdom HM Revenue and Customs Full time

    **Details**: **Reference number**: - 340728**Salary**: - £28,341 - £30,323- This role attracts an additional £10,100 ‘Flexibility Payment’ (once trained) on top of the advertised salary - details in the ‘Benefits’ section. - This role requires an additional security check - you must have at least 5 years consecutive residency in the UK. Details...

  • Health and Welfare Coordinator

    1 month ago

    Dover, Kent, United Kingdom The Duke of York's Royal Military School Full time

    About the RoleWe are seeking an experienced Health and Welfare Coordinator to join our team at the Duke of York's Royal Military School. As a key member of our pastoral team, you will play a vital role in supporting the well-being of our students. This is an exciting opportunity to make a positive impact on the lives of young people and contribute to a...

  • Marketing Coordinator

    7 days ago

    Dover, Kent, United Kingdom Bally's Corporation Full time

    Job Title: Marketing CoordinatorWe are seeking a highly motivated and organized professional to assist in the development and implementation of annual marketing plans for Bally's Corporation.Key Responsibilities:Collaborate with the Direct Marketing team on promotions, offers, and database marketing initiatives to increase brand awareness and drive business...

  • Content Executive

    11 hours ago

    Dover, United Kingdom Recruitment Solutions (Folkestone) Limited Full time

    **Job Title - Content Executive** **Place of work - Dover/Hybrid Opportunity** **Salary up to £25-30k dep on experience** **Permanent position** **Job Purpose** To own the development of content production and execution to support the successful delivery of Marcomms for the company. No two days will be the same in this role as content is required for...

  • Digital Media and Imagery Lead

    7 months ago

    Dover, United Kingdom Home Office Full time

    **Details**: **Reference number**: - 348864**Salary**: - £41,600 - £44,512- Additional allowances of up to 42.71% is applicable on this role (see Further Information for more details).**Job grade**: - Senior Executive Officer- His Majesty Inspector**Contract type**: - Permanent**Business area**: - HO - Immigration Enforcement - Criminal and Financial...

  • Sales and Financial Solutions Advisor

    2 weeks ago

    Dover, Kent, United Kingdom Office Angels Full time

    Job RoleWe are looking for a skilled Sales and Financial Solutions Advisor to join our team at Office Angels for a 3-month fixed-term contract. In this role, you will be responsible for supporting our Sales Support Assistant in generating leads and driving sales campaigns.About the JobYou will proactively contact customers to provide excellent customer...