Utilities Management Lead G7

2 weeks ago

Newcastle upon Tyne, United Kingdom Department for Work and Pensions Full time

**Details**:
**Reference number**:

- 283938**Salary**:

- £50,155 - £65,950- £50,155 to £60,781 (National) and £55,149 to £65,950 (London)**Job grade**:

- Grade 7**Contract type**:

- Permanent**Business area**:

- DWP - People, Capability and Place**Type of role**:

- Estates**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Blackpool, Cardiff, Glasgow, Leeds, London, Manchester, Newcastle-upon-Tyne, SheffieldAbout the job

**Job summary**:
The Department for Work and Pensions (DWP) is responsible for welfare, pensions and child maintenance policy. As the UK’s biggest public service department, we operate on a scale that is almost unmatched anywhere in Europe and most people in Britain come into contact with us at some point in their lives.

DWP Estates Directorate are accountable for the delivery of all aspects of real estate services and the work we do is critical in ensuring the vital work that the Department undertakes is enabled effectively. The DWP commercial estate is the largest within Government and our diverse national property portfolio reflects this scale. It is a unique mix ranging from modern corporate centres, multi-occupied Service Centres, to its frontline high street services.

We are responsible for the Department’s 900+ workplaces, that provide workplaces for 90,000 employees and a UK wide presence for all those that visit us. Ultimately, the Department relies on us to provide safe and secure buildings that are fit for purpose and meet the needs of the business. The work you will be undertaking is therefore crucial in us meeting the needs of all those who use our services.

The Department is also committed to delivering Sustainability and Net Zero Carbon improvements across its estate, demonstrating leadership in making the public estate smaller, better, greener. The work you will be undertaking is therefore crucial in us meeting the needs of all those who use our services.

This utilities specialist role will be responsible for ensuring that the Departments portfolio, including any change, with respect to utilities is managed robustly, reporting any portfolio discrepancies to the relevant stakeholders to remedy.

This role will be accountable and responsible for the end to end management of the cost and finance activities for the Utilities, Energy, and Sustainability services, working closely with DWP Finance Business Partners.

This role will be accountable for the performance and management of the Authority Supply Chain Member providing the utilities Bureau service, ensuring that the Departments utilities invoices are validated and paid in accordance with the contractual terms, bill validation queries are tracked and closed out, collation of accurate cost information in support of financial forecasting and reporting.

**Job description**:
This role is suitable for a hybrid working arrangement, a type of flexible working arrangement, blending a combination of all workplace options (including home) with an office identified as a base and which remains the contractual place of work. Hybrid working means an employee working part of the week in their DWP office and, part of the week from home.

Hybrid workers will spend a **minimum of 40%** of their time in the office over a four-week period. The number of days that anyone will be able to work at home will be determined primarily by business need but personal circumstances and other relevant circumstances will also be taken into account. This means that colleagues’ experiences of hybrid working will differ. Also, any employee’s experience of hybrid working could change over time as role requirements and possibly personal circumstances change.
- Responsible for the end to end management of costs associated with the Utilities, Energy, and Sustainability Services. Ensuring compliance and adherence with the Departments financial business rules, policies, processes and procedures.
- Responsible for performance and management of the Authority Supply Chain Member providing the utility Bureau service and managing relationships with the Utility providers and Crown Commercial Services.
- Responsible for overseeing and ensuring commercial compliance of utility supplier invoices, portfolio changes and challenging and making improvements as necessary.
- Responsible for overseeing and ensuring the validation and auditing of utility supplier invoices via the Authority Supply Chain Member providing the Bureau service, overseeing the performance and resolution of queries, estate changes, and alignment to Group utility contracts.
- Responsible for ensuring that the Utilities supply chain (Bureau, Meter Operator (MOP), Data Collector and Data Aggregator (DCDA) etc.) are delivering the agreed standard of works and within budget constraints.
- Responsible for the development of Utilities annual budget and

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