Project Administrator
5 months ago
Contract Type:
- Permanent- Location:
- South West London- Industry:
- Maintenance & Services- Salary:
- Negotiable- Start Date:
- ASAP- REF:
- AH2006_1687327398- Contact Name:
- Abbie Hamilton- Job Published:
- about 4 hours ago**Monday - Friday**
**8:30am - 5pm**
**Permanent position**
**Office based**
**£27,000 Per Annum**
**Project Administrator/Document Controller**
**Overview**
**Key elements of the role are**:
Setting up job files on the server and a hard copy for the site manager when a new project starts.
Put together items needed for the site set up as entered on the pre-order form held for the site.
Obtain any necessary licences/parking suspensions/notices as required.
Arrange site broadband or mobile broadband as applicable.
Maintaining the files throughout the project.
Distribute drawings and documents as instructed using Viewpoint (formally 4project)
Printing drawings/programmes as required using large format printer.
Update contract documents as required including collating, filing and distribution of documents relating to Variation Orders, CVIs, RFI, Architect Instructions etc.
On behalf of Contracts Managers, deal with routine issues and communication with Site Managers, Clients, their Architects, Sub-contractors, and any other interested parties.
On completion of contracts, collate and compile, using hand over tracker document, all guarantees, user manuals, health and safety information, instructions, drawings, and other relevant documentation into a Service Manual. Chase sub-contractors as necessary to obtain hand-over documentation. Hand completed manuals to the Contract Manager for delivery to the client.
Liaise with After Sales team in agreed time frames so that they can start to produce maintenance packages in time for hand over.
Provide admin/document control support to GM London in sharing information for home user guide and document control using Viewpoint
At agreed intervals and after the completion of contracts, transfer computer records to Small Works and Maintenance/All Projects
General filing, scanning, and hanging of drawings to drawing racks in office and site.
If required due to urgency assist the Managing Partner's PA in the procurement process at tendering stage, putting together and sending the electronic enquiry.
Project administrator, document controller, construction, property services, maintenance, admin
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