Administrative Support Specialist
2 months ago
We are seeking a highly organized and detail-oriented Office Administrator/Receptionist to join our team at Project People. As the first point of contact for our clients and visitors, you will be responsible for providing exceptional administrative support and ensuring the smooth operation of our office.
Key Responsibilities- Provide administrative support to the Office and Facilities manager, ensuring seamless operations
- Manage records and data, including archiving, storage, and retrieval
- Maintain accurate records of inventories, equipment, and assets
- Coordinate appointments and meetings, serving as the primary point of contact for facility-related issues
- Assist with planning and management of local office projects, moves, and reconfigurations
- Greets visitors and records incoming customers and suppliers
- Field and direct calls, post, and other communications
- Handle queries and complaints on the front desk
- Manage vendor relationships and procurement processes
- Previous experience as a Receptionist/Office Administrator is essential
- Banking experience, particularly in a UK-based foreign-owned institution, is required
- In-depth knowledge and experience of office and administration processes
- Procurement management and vendor relationship management skills
- Engagement with suppliers and stakeholders
- Prioritization and multi-tasking skills
- Relevant office administration experience and H&S qualification (IOSH, NEBOSH, etc.) or working towards
- Proficiency in Microsoft Office, Outlook, Excel, and PowerPoint
If you are interested in this role and would like to learn more, please share your CV with us.
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