Company Secretarial Assistant

2 weeks ago

Edinburgh, United Kingdom EDF Limited Full time

**Energise your career, accelerate a net-zero future - #RenewablesJobs**

**Do you have strong Secretarial skills? Are you seeking an opportunity where you can use your excellent organisation skills within a corporate environment? If so, come and join EDF Renewables as or Company Secretarial Assisant/Team Assistant**

**_
The Opportunity_**

An exciting opportunity has been created at EDF Renewables for a Company Secretarial Assistant to support a large and busy legal team. You will be organised and have excellent prioritisation skills. This will be a very busy role so it will require the ability to prioritise a workload for a number of legal professionals.

You will have excellent administration skills and come from a similar corporate role.

There is a large portfolio of legal entities at EDF Renewables, all requiring the management of day-to-day company secretarial and Board activities, the Legal Insurance and Company Secretariat Team will work closely with the Company Secretary the Deputy Company Secretary and the PA to the Legal Affairs Director to deliver this work.

The legal entities which this role supports are located in the UK and Ireland, requiring compliance knowledge for both jurisdictions.

**_Pay, benefits and culture_**

Alongside a competitive salary and a market-leading pension scheme, we offer a range of flexible benefits to support our people across all aspects of their lives. Please speak to your Recruiter about the different benefits we offer in the UK and Ireland.

We offer everyone the flexibility, freedom and responsibility to make your own impact, whether that’s in the office or at home. To support flexible and hybrid working, we’ll provide a suite of IT equipment to ensure that you can work remotely comfortably and effectively. The team travel to the Edinburgh or London offices to work from. We would like you to work from the office 2 days per week.

At EDF Renewables our purpose is to accelerate a net-zero future where clean energy powers our lives. Our people are passionate about developing the low-carbon energy systems of the future and acting against climate change.

We strive to create an inclusive and diverse business and we recognise that our differences make us stronger, increasing our ability to innovate and succeed quickly. We challenge ourselves to continuously improve to achieve our purpose, whilst rewarding work and recognising the contribution each of our employees makes to achieving our goals. We’ll value the difference you bring and offer opportunities for you to thrive and succeed.

**_What you’ll be doing day to day._**
- Support the maintenance of company records for EDF Renewables companies including maintenance of Blueprint software, Statutory Registers and Companies House records.
- Support the timely submission of statutory and ad hoc forms and returns for companies in UK and Ireland (e.g. Confirmation Statements)
- Coordinate designated board meetings and board approvals
- Support the preparation and coordination of Director appointments and resignations, ensuring that all internal governance approvals are satisfied
- Prepare resolutions and documentation for routine transactions (such as share transfers, director changes and dividends) and ad hoc events (e.g. incorporations)
- Support the Company Secretary by providing day to day management of company strike offs, liaising with other departments as required
- Take minutes and prepare actions lists for designated board meetings.
- Provide support to the Legal team on day to day activities, ad hoc projects and governance and internal control initiatives
- Support the team with the production, presentation and amendment of legal documents, ensuring the house style/templates are used
- Prepare and issue of weekly team reports and facilitate of weekly director signing arrangements
- Filing and archiving of electronic and physical documents
- Booking travel and accommodation, arranging meetings and booking meeting rooms
- Providing office services such as printing, scanning and binding
- Supporting the PA to Legal Director in coordinating quarterly legal team meetings and other office events, and ad hoc assistance such as cover for reception

**_
What do you need to be great at this role?_**

You must have previous experience of providing high-quality administration or PA support, ideally in a legal practice or another business with a fast-paced culture.

Previous experience of company secretarial assistant work including maintenance of digital registers and Companies House Filings as well as experience in setting up and supporting board meetings.

You will also have basic knowledge of company secretarial practice and the Companies Act 2006.

We would prefer if you had experience of digital board pack software along with along with hands-on experience of using CoSec databases and conducting searches and filing documents with Companies House is preferable.

Stakeholder management and relationship buildi

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