Executive Assistant

2 weeks ago

Manchester, United Kingdom Spinwell Full time

Role: Executive Assistant
Contract Length: 6 months
Location: Hybrid/London, Manchester or Bristol - 1-2 days in office required
IR35: Inside
Pay Rate to Intermediary: £150 per day
Security Clearance: BPSS

Spinwell is recruiting for an Executive Assistant for an excellent opportunity within the public sector.

**RESPONSIBILITIES OF THE EXECUTIVE ASSISTANT**
- Arrange meetings, phone calls and events with internal and external stakeholders.
- Manage core office functions and processes, including the coordination of a daily information pack and weekly forward look note.
- Support the day-to-day running of the Directorate.
- Manage incoming requests in a timely and professional manner.
- Provide Secretariat support where appropriate, largely to internal meetings within your directorate.
- Ensure the office adheres to proprietary guidelines by managing transparency returns and by tracking and archiving expenses.
- Develop strong relationships with all stakeholders, including officials within the department, in other government departments and external stakeholders.
- Work with the Senior Executive Assistant to identify opportunities to continuously improve the workings of the Directorate, drawing on feedback from the Senior Leadership Team and other colleagues.
- Support the Senior Executive Assistant to understand, articulate and progress priorities, within your directorate.
- Keep an action log of briefings, submissions and decisions to be made within your directorate, and work with the Senior Private Secretary to ensure high quality tracking of information across the organisation.
- Support domestic or overseas visits, including travel arrangements (when applicable).
- Supporting the teams with Ad-Hoc duties.

**SKILLS/EXPERIENCE OF THE EXECUTIVE ASSISTANT**
- People with strong interpersonal skills who enjoy working in a delivery focused, agile environment. We’re looking for people who care about technology and who know how to make products, policies and services succeed.
- Demonstrable administration and support skills, with strong attention to detail.
- Excellent written and verbal communication, with the ability to communicate concisely and coherently to a wide variety of audiences.
- Experience of working with a wide range of stakeholders in a challenging and fast-paced environment.
- Demonstrable experience of managing a busy diary and the ability to work with a sense of urgency is desirable.
- Demonstrable experience of handling sensitive information, displaying tact and diplomacy and maintaining confidentiality.
- The ability to adapt these skills to a digital and agile working environment.
- Ability to use Google’s G Suite office apps and an Apple Mac computer

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