Executive Assistant

3 weeks ago

Manchester, United Kingdom The Portfolio Group Full time
Portfolio are proud to be exclusively representing our award-wining, multinational HR & Employment Law services client in their search for an Executive Assistant / Personal Assistant. We are looking for an Executive Assistant / PA to support the director of Legal services with various admin tasks, liaising with other departments and follow up on and give updates on assignments to ensure completion. We would like to speak to people who have PA experience, diary management, reporting, good organisation etc.
Job Purpose
In this role there is a requirement to provide administrative support to the Legal Services Director and the Group In House Legal Team in order to assist with the conduct, administration and management of all new and ongoing legal matters relating to the Peninsula Group of Companies.
Job Overview
We are looking for an enthusiastic, motivated and hardworking Legal Executive Assistant who will be adaptable to a variety of administrative tasks that will assist the Legal Services Director and the Group In House Legal Team in their respective functions. This may include client issues, project work, and ongoing Group In House Legal matters. You must have excellent organisational skills and attention to detail to ensure work is produced to a high standard.
Day-to-Day Responsibilities
To maintain office systems, including data management and filing.
To produce documentation relating to project work, where required.
To deal with incoming email, post and corresponding on the Company's behalf.
To assign work in the absence of the Legal Services Director or members of the Group In House Legal Team.
To organise and maintain diaries and make appointments, including any print outs required for scheduled meetings and preparation of meeting agendas where required.
To assist the Legal Services Director to ensure that work assigned to other individuals or departments is completed, i.e. follow up on delegated work in order to meet deadlines.
To assist the Legal Services Director with internal reporting, e.g. reports for the monthly management meetings and Group Operations Meetings.
To assist with minuting meetings and any necessary follow up on any outstanding action points.
To assist the Legal PA and/or the Executive Assistant to the Group Operations Director with administrative work where required.
This is not an exhaustive list and you will be expected to perform different tasks necessitated by your role and the overall business objectives of the organisation.
What you Bring to the Team
· A "can-do" attitude, a thirst for knowledge and the ability to communicate effectively with the Company's Directors and the wider service teams.
· Ability to work in a fast paced environment.
· Strong time management skills.
· A dynamic, flexible and enthusiastic approach, as well as the ability to work under pressure.
INDMANJ

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