Executive Assistant

2 months ago

Manchester, United Kingdom SGA Recruitment Group Full time

A fantastic established organisation, known to us as a client for many years are keen to add an experienced Executive Assistant to their London offices. You will work alongside the Document Production Specialists and Administration Assistants.

Duties and responsibilities of an Executive Assistant:

- Assessing, managing and prioritising own work flow, delegating relevant tasks to the Administrative Assistants
- Responsible for ensuring relevant documentation is available
- Understand and support end to end billing process to assist lawyers
- Prepare and distribute agendas, itineraries and meeting papers including chasing any pending items to ensure lawyers have adequate time for planning
- Ensure lawyers diaries are managed and maintained, including but not limited to organising/arranging events/travel, ensuring all ancillary arrangements made, work and activities are scheduled, any potential challenges resolved to make the lawyers' day to day working easier to manage
- Responsible for compliance and money laundering requirements
- Ensure outstanding attention to detail, sense and quality check all work and identify quality issues and address problems prior to lawyer review

Skills Required:
Extensive relevant experience as a Legal Secretary in a similar role and department

Experience of providing support to multiple people i.e. diary management, arranging travel/events

Excellent diary management

IT literate with high level of proficiency in Microsoft Office suite (Excel, PowerPoint, Word, Outlook)

Document management and filing efficiently

Excellent telephone manner

Excellent organisation and prioritisation skills

Applies knowledge and judgement to solve problems and make decisions

**Job Type**: Permanent

Pay: £35,000.00-£57,000.00 per year

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

Supplemental pay types:

- Yearly bonus

Work Location: In person

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