Project Administrator

2 months ago

Swanley, United Kingdom United Living Full time

**Job Opportunity: Project Administrator**

**Location: Swanley**

**About Us**:
Join the thriving and dynamic United Living Property Services team in Swanley As a rapidly growing business, we are excited to welcome a new Project Administrator to contribute to our success. If you're looking for a long-term career opportunity with a Main Contractor, where you can develop your skills and be part of an industry-leading organisation, this role is for you.

**Your Role: Project Administrator**

We are looking for a Project Administrator who has a building/property service background to help with the day to day running of our busy projects. The role will be permanent, and they will be based in our Swanley office.
- Ensure that United Living HSE&Q standards, operating processes, company policies and all legislative requirements are understood, implemented and adhered to at all times.
- Learn and understand the United Way of working ensuring that the processes are complied with and adopted into your daily disciplines.
- Provide a comprehensive administration service to all projects/offices/department as required.
- Create and maintain the data base including site files, health and safety files and associated documentation in line with company procedures.
- Create and format documents in Word, PowerPoint and Excel for presentation or reporting purposes as required.
- Manage the survey functions on the company system during the pre-works period, highlighting potential issues in good time.
- To produce weekly summary report on current project status for pre-works period, highlighting potential issues.
- To communicate with residents by letter/telephone to book appointments
- Dealing with Waivers from residents refusing all or certain elements of the works at survey stage.
- To liaise with clients to resolve problems/issues at earliest opportunity.
- Filing, scanning and uploading of documents during pre-works, works in progress, through handover period to practical completion, ensuring hard copy documents related to the project/s are archived in accordance with Company’s Document Management System.
- Compile and produce project specific Health and Safety Files and O & M manuals as required.
- Keep up to date, property notes on the systems data base to ensure the latest information is available to the project team.
- Assist in the production of site literature.
- Provide support as required to members of the Division.
- Maintain the Divisional Archiving system in accordance with company procedures.
- Ensure that the registering, issuing, scanning and filing documents.
- General office duties and any other duties as assigned.

**Requirements**:

- A knowledge of the system Total Mobile would be preferred but not essential as training will be provided.
- Minimum of 4 GCSEs Grade C or above to include Maths and English
- Business studies or office administration would be desirable.
- Proficient IT skills particularly Microsoft Office, Excel, PowerPoint and Outlook and keen to extend.
- Well organised with good time management skills.
- Strong written and oral communication skills
- Previous experience in a similar administration role

**About United Living Group**:
United Living Group is a collection of four businesses dedicated to creating a connected, sustainable future:

- United Living Property Services: Revitalizing homes and communities through the regeneration of living spaces.
- United Living Infrastructure Services: Delivering resilient infrastructure for a stable and functional future.
- United Living New Homes: Providing build-to-rent and affordable housing solutions to address community housing challenges.
- GBC: Connecting people through fixed-line and mobile infrastructure, enabling seamless communication in today's digital age.

**What We Offer**:
If you're a Project Administrator seeking a dynamic and diverse work environment, we're offering:

- Competitive salary and benefits package
- Opportunities for career progression aligned with the company’s growth

**How to Apply**:

- As a business United Living prefer to hire directly and we will be in touch with our PSL Agencies if we require support. We do not accept speculative CVs from agencies. If speculative CVs are sent, no fee will be applicable._

**Job Types**: Full-time, Permanent

**Salary**: £18,581.32-£28,243.87 per year

**Benefits**:

- Company pension
- Free parking
- On-site parking

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Swanley: reliably commute or plan to relocate before starting work (required)

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- English (preferred)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person

  • Project Administrator

    3 months ago

    Swanley, United Kingdom United Living Group Full time

    **Company Description** United Living is a leading infrastructure, construction, and property services company in the UK. We help our customers and the communities they serve benefit from resilient infrastructure, affordable homes, and improved living spaces that are fit for the future. Our mission is to be the partner and employer of choice for designing,...

  • Project Administrator

    5 months ago

    Swanley, United Kingdom United Living Group Full time

    **Company Description** United Living is a leading infrastructure, construction, and property services company in the UK. We help our customers and the communities they serve benefit from resilient infrastructure, affordable homes, and improved living spaces that are fit for the future. Our mission is to be the partner and employer of choice for designing,...

  • Project Coordinator

    3 months ago

    Swanley, United Kingdom Riverside Environmental Services Ltd Full time

    **PROJECT COORDINATOR / OFFICE ADMINISTRATOR** **The role is ideal for someone who**: Wants to work in a happy, friendly and professional office. Would like an office in a nice quiet country location with free parking. They are organised and want to be kept busy with a variety of tasks in a friendly team of people all doing similar things. They want to do...

  • Project Administrator

    2 months ago

    Swanley, United Kingdom United Living Group Full time

    **Company Description** United Living Group is comprised of four complementary businesses, all dedicated to realising our vision of creating a connected, sustainable future: - United Living Property Services revitalises homes and communities through the regeneration of living spaces, breathing new life into neighbourhoods. - United Living Infrastructure...

  • Administrator

    3 months ago

    Swanley, United Kingdom Actaris Site Services Ltd Full time

    Actaris Site Services is looking for an Administrator to help with the day-to-day running of projects within a Refurb division based in Swanley. Our Client is a leading infrastructure, construction, and property services company in the UK. We help our customers and the communities they serve benefit from resilient infrastructure, affordable homes, and...

  • Assistant Administrator

    2 months ago

    Swanley, United Kingdom Birchwood Heights Full time

    **Working at Oakland Care will result in some excellent rewards & benefits including**: - Free meals and drinks on duty. - Bank Holiday enhancement pay. - Refer a Friend Scheme paying up to £1000 per successful referral - for all permanent roles within Oakland Care (T&C's apply). - Recognition and staff appreciation initiatives. - Long service awards. And...

  • Administrator/accounts - Cis Scheme

    3 months ago

    Swanley, United Kingdom Hunter Mason Full time

    Administrator - Construction Swanley £30,000 - £35,000 **Key Responsibilities**: - Provide administrative support to the construction team - Manage project documentation and ensure it is up-to-date - Liaise with clients and contractors - Assist with project scheduling and budgeting - Ensure compliance with health and safety...

  • Business Administration

    3 months ago

    Swanley, United Kingdom TrAC Full time

    **What will the apprentice be doing on site**: We have a fantastic opportunity for someone wanting to move into a Business administration Apprenticeship whilst working within one of the UK's leading construction contractors. The daily role will include: Filing and managing H&S documents/design information/project documents. Managing the receipt of drawings...

  • Financial Planning Administrator

    3 months ago

    Swanley, United Kingdom Recruit Wealth Ltd Full time

    Recruit Wealth are representing a highly successful, well known national Financial Planning business who are currently recruiting for an experienced Administrator to join their existing team. The business is a modern, highly ethical and rewarding employer. They deal with individuals/private clients relating to their pensions, investments and working towards...

  • Financial Planning Administrator

    3 months ago

    Swanley, United Kingdom Idex Full time

    A growing IFA are looking to add an experienced Financial Planning Administrator to their team in Swanley. This hybrid position offers a varied and challenging role, lots of career development and progress into paraplanning, advising and other areas of the business. Main duties: - Working closely with the Adviser Support Operations Manager and established...

  • Financial Services Client Administrator

    3 months ago

    Swanley, United Kingdom Finlink Ltd Full time

    An exciting opportunity to join an established and respected Independent financial advisers based in Swanley as an Client Administrator. This Independent, whole-of-market financial planning and investment management firm, offering services to personal, corporate and trustee clients was established over 100 years ago. The team is made up from highly...

  • Administrator

    5 months ago

    Swanley, United Kingdom United Living Group Full time

    **Job Description** Purpose**: To provide the day to day administrative support to the Procurement & Supply Chain Function by supporting delivery of the Group Procurement & Supply Chain Strategy **Specific Responsibilities**: - Support group procurement activities by supporting the wider procurement & supply chain team as directed - Administer and issue...

  • Administrator

    5 months ago

    Swanley, United Kingdom United Living Group Full time

    Job Description Purpose:  To provide the day to day administrative support to the Procurement & Supply Chain Function by supporting delivery of the Group Procurement & Supply Chain Strategy Specific Responsibilities: • Support group procurement activities by supporting the wider procurement & supply chain team as directed • Administer and...

  • Sales Administrator

    1 month ago

    Swanley, Kent, United Kingdom SF Recruitment (Birmingham) Full time

    SF Recruitment are working with a business based in Swanley who are recruiting for a Sales Administrator to join the teamThe ideal candidate must be driven and have a full driving licence. No experience necessary c£25,000Job Purpose:The role of the Junior Sales Administrator is to assist in the growth of the Branch, running projects and managing cash and...

  • Quantity Surveyor

    1 week ago

    Swanley, United Kingdom Qube Recruitment Full time

    Our client is seeking an experienced Quantity Surveyor to join their team in a hybrid role from offices based in Swanley.The Job: * Managing the financial and contractual administration of projects * Ensuring that general QS duties are performed to the highest standard * To ensure that full contractual and monetary entitlement is advantageousThe Candidate: *...

  • Operations Officer

    3 months ago

    Swanley, United Kingdom Vercity Full time

    **Operations Officer**: **Responsible for the Management of the Project Concession[s].**: Specifically, this will be achieved by: - Providing efficient and timely management and administrative support to the General Manager(s) in all aspects of managing the projects. - Management of office communications and documentation, liaison with Service Providers and...

  • Senior Infrastructure Support Specialist

    2 weeks ago

    Swanley, Kent, United Kingdom Informed Recruitment Limited Full time

    OverviewAre you a seasoned professional in 2nd and 3rd line Infrastructure Support? Do you possess a diverse range of technical skills with experience in managing hybrid environments that include Windows Servers, M365, Citrix/VMware, and general networking? Informed Recruitment Limited is excited to present a unique opportunity for an Infrastructure Engineer...

  • Graduate Building Surveyor

    2 weeks ago

    Swanley, Kent, United Kingdom Build Recruitment Full time

    Position Overview We are looking for a committed Graduate Building Surveyor to join a leading property services firm. This position focuses on a major contract with a prominent housing association. Key Responsibilities Assist in the financial and commercial oversight of various projects from initiation to completion. Support the Senior Building Surveyor...

  • Trainee Site Service Team Leader

    2 months ago

    Swanley, United Kingdom Siemens Digital Industries Software Full time

    We are currently seeking an experienced Trainee Site Service Team Leader to join us at Siemens Mobility - Rail Infrastructure. This role will be based from our Swanley site but you will be working on projects in and around the West country and Wales so travel and working away is required for the role. Siemens Mobility is a multinational leader in providing...

  • Apprentice Quantity Surveyor

    3 days ago

    Swanley, Kent, United Kingdom United Living Group Full time

    About United Living GroupUnited Living Group is a leading infrastructure and construction services company in the UK, dedicated to creating a connected and sustainable future. Our team is the heart of our organization, and we invest in our people to drive success.Job SummaryWe are seeking an Apprentice Quantity Surveyor to join our Property Services team. As...