Senior Executive Personal Assistant

3 weeks ago

Brighton, United Kingdom Pensions Regulator Full time

**Details**:
**Reference number**:

- 274072**Salary**:

- £27,410 - £35,673**Job grade**:

- Other- R&0 11**Contract type**:

- Permanent**Business area**:

- TPR - CEO**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Full-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Brighton, South East England, BN1 4DWAbout the job

**Job summary**:
**About us**

More than half the UK working population rely on The Pensions Regulator (TPR) to regulate their retirement savings. With a career at TPR, you’ll be joining an organisation that will impact on millions of lives for decades to come.

Everyone at TPR plays an important role in helping to keep more than £2trn of savings safe. We’re committed to bringing people into TPR who are ready to make a difference and put UK savers at the heart of what we do.

It is important to us that TPR remains a great place to work. We do all we can to help our people reach their full potential with learning, secondment, and development opportunities. We put our 900+ employees first, supporting flexible working and offer a diverse, lively, and inclusive environment. This includes our Disability Network, Family Network, LGBT+ Network (Proud), and Women’s Network, which offer spaces to connect.

Our new corporate strategy outlines a bold and challenging vision of how pensions regulation should evolve to keep pace with a change in the scale and nature of the industry. We are at the start of that journey. Join us to find out what part you can play.

We operate a hybrid working model, with regular attendance in our Brighton office to connect with colleagues across the business.

**Job description**:
**Role**

We’re looking for an enthusiastic, professional and experienced PA to provide dedicated and confidential support to the CEO & Chair. Ensuring their time can be used as effectively as possible and that they are fully prepared for all of their work-based activities.

Working closely with the Chief of Staff and Executive Assistance, the successful applicant will support the CEO & Chair by communicating with and managing a range of internal and external partners, ensuring high quality service levels, timely and efficient follow up.

The role will sit within the CEO Office and will involve close collaboration with the wider Executive PA team.

**Responsibilities**

You will:

- Manage the diaries for the Chair and CEO, using discretion, judgement, knowledge and understanding to determine priorities and optimise productivity. Support with prioritisation of activities to ensure effective delivery and risk mitigation, including in their absence.
- Be confident acting as a first point of contact for those seeking to approach the CEO or the Chair; representing the organisation with courtesy and efficiency and ensuring that queries and issues are addressed promptly.
- Anticipate requirements and proactively gather information to support the CEO and Chair in completing their responsibilities.
- Assist in the collation of materials for key meetings, identifying who to contact when information/materials are required and ensuring the CEO & Chair have the information to make robust decisions.
- Organise international and national travel arrangements for the CEO, Chair and members of the CEO office.
- Support the Chair, CEO and CEO office with a variety of grade appropriate activities as required or requested.
- Provide informal mentoring and coaching support to less experienced staff and assist the Executive PA team in line with TPRs values, including where appropriate, providing cover for them and acting as deputy to the EPA Manger as required.

**Person specification**:
**Essential and Desirable Criteria**
- Exceptional, effective and respectful communication skills both written and oral with colleagues at all levels both internal and external
- Exceptional prioritisation, diary and time management skills including forward planning and anticipation and mitigation of problems
- Exceptional interpersonal and relationship building skills and excellent teammate
- High level of attention to detail and confidence to address errors in a timely way
- High level of initiative
- Proven ability to quickly assimilate information on complex and varied topics
- Strong knowledge and understanding of appropriate MS Office software and an understanding of data protection and freedom of information principles.

**Person Specification**
- Proactive and flexible
- Ability to prioritise and use initiative
- Calm under pressure
- Communication skills at all levels
- Attention to detail and accuracy
- Personable and a strong teammate

**Benefits**:
**Salary and benefits**

As well as a salary between £27,410 and £35,673, we offer:

- Civil Service Pension arrangements, which are recognised as some of the best in the pensions world
- discretionary bonus arrangements
- access to performance related pay progre

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