Executive Assistant

1 month ago

Brighton, United Kingdom Patcham High School Full time

**JOB DESCRIPTION**

**JOB TITLE: Executive Assistant to the SENCo**
(Admin/Organisational Support - Role D LGA Scale SO1/2)

**HOURS: 7.30am - 3.30pm Monday to Thursday**

**7.30am-3pm Friday (Term Time Only)**

**1. PURPOSE OF JOB**
a) To provide a confidential and high standard of administrative support to the SENCo and Deputy SENCos. b) To work with the SENCo to manage, monitor and evaluate effective communications systems which enable SEND provision to be provided to all students requiring it in a timely manner

**2. PRINCIPAL ACCOUNTABILITIES**

**Organisation**
- Support with the organisation of visitors, including professionals
- Support the SENCo with the preparation of documentation such as referrals to external services, EHCP annual review paperwork and copies of reports
- Coordinate the SENCo calendar, including booking in meetings with professionals and parents/carers

**Administration**
- Maintain manual and computerised records / management information systems including overseeing the SEN register
- Maintain the SENCo’s filing system as required
- Produce lists / information / data as required, e.g. pupil data
- Maintain and collate pupil reports
- Take notes at meetings where appropriate
- Sort incoming and outgoing mail and distribute accordingly
- Oversee the organisation of Access Arrangements for external examinations, working closely with the Exams Officer

1 of 4

**Responsibilities**
- To ensure confidentiality of all information is maintained at all times.
- To undertake a high-level support to the SENCo, managing the diary, booking appointments, fielding and filtering telephone calls, opening and distributing post, completing written correspondence and other documents to the SENCo and to undertake a range of further administrative responsibilities as required
- Be aware of and comply with related policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person
- Be aware of and support difference and equal opportunities for all
- Contribute to the overall ethos / work / aims of the school
- Appreciate and support the role of other professionals
- Attend and participate in relevant meetings as required
- Participate in training and other learning activities and performance development as required
- Understand that keeping children safe is paramount in our school and that all employees must take responsibility for ensuring that any safeguarding concerns are quickly reported to the appropriate person.
- Undertake all safeguarding training required by the school.

The list of duties in the job description should not be regarded as exclusive or exhaustive.
There will be other duties and requirements associated with your job and, in addition, as a term of your employment you may be required to undertake various other duties as may reasonably be required.

Your duties will be as set out in the above job description but please note that the Council reserves the right to update your job description, from time to time, to reflect changes in, or to, your job.

You will be consulted about any proposed changes.

2 of 4

**PERSON SPECIFICATION**

**POST TITLE: Executive Assistant to the SENCo**
(Admin/Organisational Support - Role D LGA Scale SO1/2)

**CRITERIA** **ESSENTIAL CRITERIA**

**Job Related ** *NVQ Level 4 or equivalent qualification or experience in relevant
**Education and **discipline
*Qualifications and
- Good knowledge and understanding of relevant ICT packages, including

**Knowledge ** the school’s specialist software SIMS or a willingness to learn
- Knowledge of relevant policies / codes of practice and awareness of relevant legislation
- Appropriate knowledge of first aid

**Experience** **Demonstrable experience of clerical / administrative work, likely to have been gained over several years**
- Experience working within a school environment, or knowledge of

SEND

**Skills & Abilities ** **Good communication skills and confidence communicating with a variety of stakeholders, including parents/carers, professionals from external services and other staff members**
- Good numerical skills to undertake a variety of tasks, e.g. collecting monies, maintaining accounts for schools activities, undertaking banking, checking travel / expense claims
- Good literacy skills to undertake a variety of tasks, e.g. maintaining records, minute taking, maintaining diary(ies) producing a range of correspondence
- Good keyboard / computer skills where this is appropriate for the role, e.g. production of reports, correspondence, inputting / updating personnel or financial information
- Able to relate well to children and adults, e.g. dealing with visitors, passing information / messages to other staff, dealing with sick children, providing straightforward advice on first aid etc
- Able to demonstrate sensitivity and tact
- Able to maintain confidentiality
- Able to work accurately and with go

  • Executive Assistant to CEO

    1 day ago

    Brighton, United Kingdom rdfdigital.com Limited Full time

    Job Title: Executive Assistant to CEO Overview: **Duties**: - Manage the CEO's calendar, including scheduling appointments and meetings - Coordinate travel arrangements and prepare detailed itineraries - Conduct data entry and maintain accurate records using QuickBooks - Provide clerical support such as drafting correspondence and preparing reports -...

  • Executive Assistant

    4 weeks ago

    Brighton, United Kingdom Tate Full time

    Executive Assistant Brighton £12.73 per hour Onsite role This role is located at Trust Head Quarters in Brighton. It is an exciting ongoing temporary opportunity, supporting a busy NHS Management Team working onsite in the office. Hours are 9am-5.30pm Monday to Friday. This is a busy, fast paced role that requires excellent attention to detail, full...

  • Hybrid Executive Assistant

    1 month ago

    Brighton, United Kingdom Page Personnel - UK Full time

    Immediately Available - Previous EA experience **About Our Client**: Our client is based in Brighton and in the Public Sector and Government. As a Hybrid Executive Assistant your responsibilities will include: - Manage the diaries for the Chair and CEO. - First point of contact for those looking to speak with the CEO or the Chair. - Inbox management -...

  • Executive Assistant

    18 hours ago

    Brighton, United Kingdom Reed Full time

    Reed is working with a market leading Client in Sussex who are seeking an Executive Assistant to join their team on a permanent basis. This is a full-time, hybrid position. The successful candidate will be a competent, highly proactive, motivated and organised. The successful candidate will also be able to demonstrate experience in handling competing and...

  • Medical Executive Assistant

    2 weeks ago

    Brighton, United Kingdom Reset Recruitment Ltd Part time

    Medical Executive Assistant (Part time) Location: Remote Salary: £25k - £30k Pro rata Hours: Mon - Fri 12 noon - 4pm (20 hours per week with additional 10 hours per month flexitime.) Have you got a medical administrative PA/Executive Assistant background, with great attention to detail and communication skills and want to work for a highly professional...

  • Director’s Executive Assistant

    4 weeks ago

    Brighton, United Kingdom University of Sussex Full time

    The Student Experience Division is seeking an Executive Assistant to support the Director for the Student Experience. This is an exciting opportunity for a self-motivated administrator with strong interpersonal skills to play an important role in supporting the strategic work within the Student Experience Division. This is a high profile role working with...

  • Departmental Executive Assistant

    1 month ago

    Brighton, United Kingdom University of Brighton Full time

    **Location**: - Brighton - Moulsecoomb**Salary**: - £29,605 to £32,982 per annum**Closing Date**: - Thursday 09 May 2024**Reference**: - AS5194-24-142We are looking to appoint a proactive and efficient Departmental Executive Assistant to provide professional support across the University's Academic Registry, a Department that supports the...

  • Senior Executive Personal Assistant

    1 month ago

    Brighton, United Kingdom Pensions Regulator Full time

    **Details**: **Reference number**: - 274072**Salary**: - £27,410 - £35,673**Job grade**: - Other- R&0 11**Contract type**: - Permanent**Business area**: - TPR - CEO**Type of role**: - Administration / Corporate Support**Working pattern**: - Full-time**Number of jobs available**: - 1Contents Location About the job **Benefits**: Things you need to...

  • Customer Service Representative and Executive Assistant

    4 days ago

    Brighton, United Kingdom HyperGrowth Recruitment Full time

    Customer Service Representative and Executive AssistantnUp to £28,000 + BenefitsnBrighton – Hybrid – 3 days a week in officenFull timeWe’ve teamed up with the exciting horology brand Studio Underd0g, who are now in the market to secure a Customer Service Representative and Executive Assistant!Company OverviewWhen the biggest news in the watch-world...

  • Tax Assistant

    2 weeks ago

    Brighton, Brighton and Hove, United Kingdom Absolute Executive Search Full time

    We are looking for a Tax Assistant to join our client's Corporation Tax team, primarily to be based in Brighton but can be based in one of their other offices across Sussex. This role is full time, on a permanent basis, with a salary of 25, ,000 per annum. Although this is advertised as a full-time vacancy, we are flexible and would consider anyone who...

  • Customer Service Representative and Executive Assistant

    4 days ago

    Brighton, United Kingdom HyperGrowth Recruitment Full time

    Customer Service Representative and Executive Assistant Up to £28,000 + Benefits Brighton – Hybrid – 3 days a week in office Full time We’ve teamed up with the exciting horology brand Studio Underd0g, who are now in the market to secure a Customer Service Representative and Executive Assistant! Company Overview When the biggest news in the...

  • Marketing Executive

    4 days ago

    Brighton, United Kingdom Yolk Recruitment Ltd Full time

    Location: Brighton - Sector: Marketing - Job type: Permanent - Salary: £27400 - £35600 per annum - Contact: Sophie Roach - Job ref: BBBH31895_1678110044 - Published: about 1 hour ago - Expiry date: 05 April 2023 - Start date: ASAP **Marketing Executive - Brighton** **The opportunity** Yolk Recruitment Public Sector & Not-for-Profit team has partnered...

  • Account Executive

    1 week ago

    Brighton, United Kingdom Hays Specialist Recruitment Limited Full time

    Account Executive / Sales Executive (hybrid working) **Your new company** A leading global provider of insurance, with an established strong presence in over 40 countries. They offer a variety of different products and services including, accident and health insurance and assistance with savings and retirement solutions. You willbe focusing on individual...

  • Marketing Executive

    1 day ago

    Brighton, United Kingdom CV Screen Full time

    CV Screen is recruiting for a German speaking Marketing Executive on a 100% remote working basis, for a fantastic international company based in West Sussex. A salary of up to £40,000 is available. You will be able to working remotely 100% of the time for this role, with the odd occasion to go to the office in West Sussex. **YOUR ROLE IN A NUTSHELL **This...

  • Marketing Executive

    4 days ago

    Brighton, United Kingdom The Grand Brighton Full time

    **Marketing Executive | The Grand Hotel Brighton** This is a fantastic opportunity to join the team of a growing portfolio of hotels across the UK and Ireland. It will suit a proactive, ambitious person who is creative and passionate about social media and brand development. This role is located at the Grand Hotel Brighton. First opened in 1864, this...

  • Executive Assistant

    3 days ago

    Brighton, East Sussex, United Kingdom 2K Games, Inc. Full time

    Hangar 13 is an internal 2K development studio that creates influential AAA video game experiences across all major platforms. The studio is based in four locations around the world: Brighton (UK), Brno & Prague (Czech Republic) and across the US, working collaboratively as one team. Each of our locations provides the opportunity to work with some of the...

  • Senior Executive Advisor

    4 weeks ago

    Brighton, United Kingdom University of Sussex Full time

    **Location**: - Brighton, United Kingdom **Hours**: **Salary**: - Starting at £45,585 to £54,395 per annum, pro rata if part time **Contract Type**: - Permanent **About the role** This newly-created role will be based in the Vice-Chancellor’s Office (VCO). You will support the senior leaders in the VCO, in particular the Deputy-Vice-Chancellor...

  • Sales Executive

    3 days ago

    Brighton, United Kingdom Recorra Limited Full time

    **Job Title**: Sales Executive **Location**:Brighton **Salary**: £35,000 - £45,000 per annum **Job Type**: Full Time, Permanent, Monday - Friday 8am - 5pm **Closing Date**: 09 th October 2023 Recorra is a leading circular economy company, providing services for recycling, data destruction & office supplies in London & the Southeast. We are born...

  • Account Executive

    1 week ago

    Brighton, United Kingdom Hays Specialist Recruitment Limited Full time

    Sales Executive (hybrid working) Your new company A leading global provider of insurance, with an established strong presence in over 40 countries. They offer a variety of different products and services including, accident and health insurance and assistance with savings and retirement solutions. You willbe focusing on individual protection. The office is...

  • Purchase Ledger Executive

    1 day ago

    Brighton, United Kingdom Diversified Communications UK Full time

    **Purchase Ledger Executive - Full Time - Fixed Term contract 11/12 months (end of Dec 2023), Brighton** We are looking for a bright and enthusiastic Purchase Ledger Executive to join our busy and dynamic Finance Team. **About us** Diversified Communications UK is part of a rapidly growing, highly successful trade exhibition and media group. Our head...